Advertised Summary Job Description: Reporting to the Program Manager, the incumbent provides day-to-day clerical support to Director of Undergraduate Study, Program Manager and Department Chair in the areas of office operations, instructional program support, faculty recruitment, and event coordination.
Incumbent is responsible for general office duties including meeting and greeting visitors, handling phone calls, distributing mail and packages, delivering documents on campus, providing clerical assistance to faculty, maintaining office equipment, organizing office keys, scheduling department common space, arranging room reservations.
Incumbent provides administrative support to Director of Undergraduate Study and the large undergraduate course, provides administrative support for faculty instructional activities as requested, including placing readings on library reserve lists, compiling and assembling course readers, scanning materials for electronic distribution, and placing book store orders.
Incumbent provides administrative support to Program Manager as requested, including assisting in coordinating departmental events, errands, setting up vendors and processing reimbursements/invoices and performing website updates as needed.
Incumbent provides administrative support for faculty recruitment activities, assisting search committees as requested, making travel arrangements, scheduling candidate visits, and coordinating job talks.
Incumbent provides administrative support to Chair, including scheduling appointments, coordinating faculty presentations and makes travel arrangements.
Performs other duties as assigned.
General Minimum Qualifications: High school diploma or equivalent and minimum of two years' of related work experience required.
Additional Specific Minimum Qualifications: Proficiency with Microsoft Office and email applications. Proficiency or ability to acquire quickly proficiency with content-management University systems. Ability to convey information clearly and effectively in speech and writing. Ability to interact diplomatically and confidentially as appropriate with faculty, students, staff and visitors. Must be able to coordinate multiple projects and deadlines and to work effectively both independently and in collaboration.
Excellent interpersonal, organizational and communication skills required. Strong attention to detail.
Preferred Qualifications: Bachelor's degree is highly preferred. Knowledge of Access, Frontpage and Drupal preferred.
As a member of the National Collegiate Athletic Association (NCAA) and the Council of Ivy Group Presidents (Ivy League), it is imperative that members of the Columbia University community, in all matters related to the intercollegiate athletics program, exhibit the highest professional standards and ethical behavior with regard to adherence to NCAA, Conference, University, and Department of Intercollegiate Athletics and Physical Education rules and regulations.
Columbia University is an Equal Opportunity/Affirmative Action employer.
Columbia University is one of the world's most important centers of research and at the same time a distinctive and distinguished learning environment for undergraduates and graduate students in many scholarly and professional fields. The University recognizes the importance of its location in New York City and seeks to link its research and teaching to the vast resources of a great metropolis. It... seeks to attract a diverse and international faculty and student body, to support research and teaching on global issues, and to create academic relationships with many countries and regions. It expects all areas of the university to advance knowledge and learning at the highest level and to convey the products of its efforts to the world.