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Position Summary: We have an exciting opportunity to join our team as a Program Coordinator.
In this role, the successful candidate will be responsible for providing program coordination related to the development, promotion and direction the of the NYULMC Palliative Care program, including program design, budget, staffing, logistics, and other supportive functions. Working directly with the Director of Palliative Care, the Program Coordinator will facilitate the administration of departmental activities (recruiting and on boarding process, following up with program participants, scheduling meetings, planning, organizing and coordinating seminars, training and other related activities). Works autonomously and with limited oversight.
Project/Program coordination Uses judgment to provide coordination for program activities to a program leader, department or organizational unit in the planning, preparation, organization, analyses, coordination and delivering of projects and programs while working with internal and external parties to organize the various components needed to initiate, run and conclude major programs. Coordinates/Communicates program activities with concerned parties including vendors and users. Develops, prepares and revises training materials, develops educational curriculum, database management and ensures satisfaction of end users through surveys and other measurement tools. Coordinates special technical trainings relative to program (e.g., statistical software).
Reports Prepares and issues reports within established procedures. Analyses findings/data and presents recommendations. Prepares and reviews documents independently and generates status/progress reports for ongoing and pending program related projects. Plans, arranges, outlines and drafts letters, memos, agendas presentations and reports. May oversee staff assigned to this responsibility.
Program Support - Might recruit, hire, train, and supervise clerical and administrative staff, trainee and volunteers for the program and ensures all office policies and procedures are being implemented. Might require nationwide recruitment for study participants, phone screening, data collection and records keeping.
Scheduling & Coordinating Organizes and coordinates schedules, activities and special events. Coordinates conference preparation activities (checking and coordinating the logistics and technical support, ordering food,) and other related activities. May oversee staff assigned to this responsibility.
Participates in special projects and performs other duties as required.
8 Budget - Participates in the development and administration of program budget. Responsible for the budget management and resources allocation and assist the department with following up accounts payable/receivable accounts. Reviews workflow and recommends improvement if applicable to ensure appropriate cycle times and efficiency.
Performs other duties as assigned.
Minimum Qualifications: To qualify you must have a Bachelor's Degree in business administration, health care administration or related field. Minimum of four years of progressively responsible related experience including program/project coordination or equivalent combination of education and experience. Proficiency in using various Microsoft Office applications such as World, Excel, Access, Power Point and Outlook. Familiar with Internet applications. Effective oral, written, communication, interpersonal skills. Ability to interface effectively with all levels of management and must work and communicate effectively with both internal and external customers. Ability to work within a team environment as well as independently. Time management skills and ability to work well under pressure. Ability to multi task and project manage
Qualified candidates must be able to effectively communicate with all levels of the organization.
NYU School of Medicine provides its staff with far more than just a place to work. Rather, we are an institution you can be proud of, an institution where you'll feel good about devoting your time and your talents.
NYU School of Medicine is an equal opportunity and affirmative action employer committed to diversity and inclusion in all aspects of recruiting and employment. All qualified individuals are encouraged to apply and will receive consideration without regard to race, color, gender, gender identity or expression, sex, sexual orientation, transgender status, gender dysphoria, national origin, age, religion, disability, military and veteran status, marital or parental status, citizenship status, genetic information or any other factor which cannot lawfully be used as a basis for an employment decision. We require applications to be completed online. If you wish to view NYU School of Medicine's EEO policies, please click here. Please click here to view the Federal 'EEO is the law' poster or visit https://www.dol.gov/ofccp/regs/compliance/posters/ofccpost.htm for more information. To view the Pay Transparency Notice, please click here.
NYU Langone Medical Center, a world-class patient-centered integrated academic medical center, is one of the nation's premier centers for excellence in clinical care, biomedical research, and medical education. Located in the heart of Manhattan, NYU Langone is composed of four hospitals – Tisch Hospital, its flagship acute care facility; Rusk Rehabilitation; the Hospital for Joint Diseases, one of... only five hospitals in the nation dedicated to orthopaedics and rheumatology; and Hassenfeld Children's Hospital, a comprehensive pediatric hospital supporting a full array of children's health services across the medical center – plus the NYU School of Medicine, which since 1841 has trained thousands of physicians and scientists who have helped to shape the course of medical history. The medical center's tri-fold mission to serve, teach, and discover is achieved 365 days a year through the seamless integration of a culture devoted to excellence in patient care, education and research. For more information, go to www.NYULMC.org.