PROGRAM COORDINATOR (FIXED DURATION, TEMP 50% FTE)
SOM PCP AND CIRRICULUM
Health Sciences Center
Open Until Filled
50% of 3067-3995/mo
The University of Washington (UW) is proud to be one of the nation's premier educational and research institutions. Our people are the most important asset in our pursuit of achieving excellence in education, research, and community service. Our staff not only enjoys outstanding benefits and professional growth opportunities, but also an environment noted for diversity, community involvement, intellectual excitement, artistic pursuits, and natural beauty.
The Primary Care Practicum within the University of Washington School of Medicine has an outstanding opportunity for a 50% FTE Program Coordinator through 6/29/2018.
The Primary Care Practicum (PCP) Program Coordinator will provide administrative management support for the University of Washington School of Medicine longitudinal preceptorship for 120 foundations-phase medical students in Seattle. The Program Coordinator serves an important customer service role and facilitates critical communication between the PCP Directors, Curriculum office, and the six foundation phase teaching sites located in Seattle, Spokane, Wyoming, Alaska, Montana and Idaho. The program coordinator also schedules meetings for the Foundations of Clinical Medicine (FCM) course and Learning Environment Committee (LEC).
RESPONSIBILITIES: PCP Implementation and Ongoing Coordination
Provide front-line support for the PCP faculty director, students, and faculty preceptors. Escalate issues and concerns to the PCP Director, Foundations Manager, Curriculum Director, and leadership as appropriate.
Collaborate with the Foundations Manager, PCP Director, and faculty preceptors to develop PCP schedules and clinical placements for foundations-phase medical students.
Manage the PCP assignment tracker and student progress on PCP program requirements. Make sure the tracker system is up-to-date and functioning by communicating with technical staff.
Independently identify issues relating to PCP congruence between the six WWAMI sites and escalate to directors, appropriate committees, deans or staff as appropriate.
Manage the distribution, tracking, and recording of student, faculty, and program evaluations.
Analyze student data to ensure students have met program requirements and standards of professionalism. Escalate inconsistencies and professionalism issues to appropriate faculty and staff to address concerns.
Ensure that students, faculty, and staff have appropriate permissions in the tracking systems. Get all PCP faculty members across the six WWAMI sites into E-value.
Facilitate the appropriate exchange of information and communication with UWSOM leadership, system directors, and application developers across medical education information systems.
Use OPAL to create ad hoc reports for SoM Deans and faculty to determine where in the curriculum individual curricular items reside.
Participate in Curriculum department meetings and continuous program improvement projects.
Schedule and support PCP meetings and conference calls with regional site directors.
Create and share PCP recruitment materials.
Maintain the PCP website and make sure the content is up-to-date.
Set up faculty development sessions and create best practices documents for students and faculty to maintain program efficacy.
Advise departments and students of policies and procedures related to preceptorships and shadowing experiences. Direct students to appropriate department contacts to set up preceptorships and shadowing experiences.
Collect data and keep extensive records of curriculum content to provide necessary information for the LCME team and make sure the program is in compliance with LCME standards.
Canvas Learning Management System data management
Opal Curriculum Management
E*Value SoM registration database management to set up clinical clerkship timeframes and availability.
Non-Clinical Electives (NCE) Coordination
Provide administrative support for NCE instructors. Communicate with departments as appropriate.
Advise instructors on UW course policies and procedures. Assist with course applications: course descriptions, assigning credit, teaching hours, syllabi requirements. Facilitate the course approval process with the UWSOM Curriculum Office.
Manage the NCE course information spreadsheet for the six WWAMI sites to facilitate registration of UWSOM regional medical students. Serve as a liaison with UWSOM registration team.
Foundations of Clinical Medicine (FCM) Coordination
Schedule and support FCM meetings and conference calls with regional site directors.
Coordinate FCM retreats travel reimbursements, agenda, catering, and room reservations on a yearly basis.
Communicate with FCM department staff on a quarterly basis to assign grades for the FCM/PCP course.
Act as a liaison between the FCM and Curriculum team to ensure the Curriculum department is aware of important updates in FCM.
Schedule and support LEC subcommittee meetings for three working groups: communication, dashboard technologies, and faculty development.
Keep the head LEC coordinator updated on the progress of working group meetings and send minutes.
Proctor foundations-phase exams for medical students as needed.
Other duties as assigned.
High school graduation or equivalent AND two years of experience working with faculty, administrators, or students at a University or School setting.
Experience with curriculum management techniques and database systems.
Experience with learning management systems.
Demonstrated proficiency with Outlook, calendaring, spreadsheets, word processing, and databases in a Windows environment; including advanced experience with Microsoft Word, Excel and Outlook software to design graphic models, advanced spreadsheets; facility with data base software.
Experience performing complex scheduling including independently prioritizing needs of program clients and matching client preferences to available experiences.
Excellent public relations abilities with proven written and verbal communication skills.
Strong time management skills, with proven ability to prioritize and multitask (i.e., prioritize deadlines for multiple projects).
Well organized and extremely detail-oriented with a high degree of reliability and accuracy
Ability to interpret and communicate to others complex policies and procedures.
Excellent grammar, spelling and familiarity with business correspondence.
Ability to maintain confidentiality concerning applicant and student records.
Two years of progressively independent and complex administrative support experience.
Previous experience working with medical students and faculty in an administrative setting and familiarity with the medical school programs.
Conditions of Employment: Appointment to this position is contingent upon obtaining satisfactory results from a criminal background check.
Application Process: The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Criminal Conviction History, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select Apply to this position. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your My Jobs page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
Founded in 1861, the University of Washington is one of the oldest public institutions in the west coast and one of the preeminent research universities in the world. The University of Washington is a multi-campus university comprised of three different campuses: Seattle, Tacoma, and Bothell. The Seattle campus is made up of sixteen schools and colleges that serve students ranging from an undergra...duate level to a doctoral level. The university is home to world-class libraries, arts, music, drama, and sports, as well as the highest quality medical care in Washington State and a world-class academic medical center. The teaching and research of the University’s many professional schools provide undergraduate and graduate students the education necessary toward achieving an excellence that will serve the state, the region, and the nation. As part of a large and diverse community, the University of Washington serves more students than any other institution in the Northwest.