This is a TEMPORARY, FULL-TIME position. Schedule To Be Determined. It begins Upon Hire and is expected to run through February of 2018.
The University of Washington (UW) is proud to be one of the nation's premier educational and research institutions. Our people are the most important asset in our pursuit of achieving excellence in education, research, and community service. Our staff not only enjoys outstanding benefits and professional growth opportunities, but also an environment noted for diversity, community involvement, intellectual excitement, artistic pursuits, and natural beauty.
The Primate Center has an outstanding opportunity open for a Temporary Fiscal Specialist 2.
The primary purpose of this position is to provide the appropriate environment to support outstanding biomedical research directed towards significant human health issues and nonhuman primate health and biology. In conjunction with our Mission Statement, these values link this position to our purpose as a Center: ** Commitment to Research ** Teamwork ** Accountability - Productivity ** Communication
BASIC FUNCTIONS AND RESPONSIBILITIES:
Under the general direction of the Business Services Manager, process procurement acquisition to vendors outside of the University, totaling about 7 million dollars on up to 75 grant budgets. Assure placement of orders to provide supplies, services, biological assays, and equipment repair and maintenance on behalf of labs in all divisions of the Center. Work with vendors and customers to ensure that all Principal Investigators, affiliates, and managerial staff have the essential supplies, equipment, and services needed for research at labs in four separate locations; develop procurement structure and procedures for the purchasing division.
Receive and edit BPO standing orders, totaling about $2.5 million for all divisions for the Center. Work with UW Procurement and vendors to assure payment of blanket Purchase Orders, non-PO invoice charges, and eProcurement orders. Assure proper audit records of all department ProCard payments to vendors for department credit card purchases.
Pay all cellphone, pager, and laptop connections accounts for the Center.
CHARACTERISTIC DUTIES AND RESPONSIBILITIES:
Process all aspects of a complex purchasing operation for the entire department. Assure accurate processing of vendor invoices and department purchase orders, including reconciling vendor invoices against department receiving reports for accuracy, identifying and resolving discrepancies, and authorizing and documenting payments on the departmental ProCards. Resolve all customer inquiries and general questions regarding Center orders and vendor payments, including providing training and problem resolution to PurchasePath users within the Center.
Maintain and edit Ariba BPOs; assist UW Purchasing with vendor registrations for Center orders; maintain vendor accounts; acquire gift cards for Center recognition; follow vendor requirements for precision orders such as primers and DNA sequencing.
Assure prompt payment of Center utilities, phone, and courier vendors; assure packing slip documentation of vendor payments; receive (authorize payment for) Ariba BPOs; create non-PO invoices in Ariba; create reimbursements for individuals' payments; perform invoice payment problem-solving.
Process and pay all Center cell phone acquisitions, returns, and maintenance.
Analyze and develop cost-saving strategies for catalog orders as well as orders over the $10,000 direct-buy limit that require complex handling, such as equipment orders and conference transactions.
Maintain order documentation and CTI files, records, and all associated correspondence for Center activity. Resolve all customer and lab inquiries and general questions regarding Center billings and CTI charges and source data. Assist in audit documentation and public records request queries conducted by the Center.
Perform other functions as needed.
College-level coursework, plus two years of experience as a Fiscal Specialist I or equivalent. Nine quarter hours or six semester hours of college level accounting courses or UW Fiscal training may be substituted for one year of experience.
Mastery of University Purchasing, Procurement Services, and Procurement Card Services procurement systems. Experience reconciling orders to packing slips/receipts and invoices. Experience successfully resolving vendor and customer issues regarding orders, including vendor registration, delivery, back-order, change-order, and return/exchange issues. Familiarity with PurchasePath ordering system. Experience with spreadsheet and database management programs.
CONDITIONS OF EMPLOYMENT/COVER LETTER
Application Process: The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Criminal Conviction History, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select Apply to this position. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your My Jobs page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
A satisfactory outcome from a criminal background verification will be required prior to hire.
Founded in 1861, the University of Washington is one of the oldest public institutions in the west coast and one of the preeminent research universities in the world. The University of Washington is a multi-campus university comprised of three different campuses: Seattle, Tacoma, and Bothell. The Seattle campus is made up of sixteen schools and colleges that serve students ranging from an undergra...duate level to a doctoral level. The university is home to world-class libraries, arts, music, drama, and sports, as well as the highest quality medical care in Washington State and a world-class academic medical center. The teaching and research of the University’s many professional schools provide undergraduate and graduate students the education necessary toward achieving an excellence that will serve the state, the region, and the nation. As part of a large and diverse community, the University of Washington serves more students than any other institution in the Northwest.