The Grants and Contracts Coordinator is key to the mission of the Center for Alcohol and Addiction Studies in research and training. This position provides high-level grant support for the faculty, senior research staff and administrative team. The primary responsibility of the grants and contracts coordinator is to assist faculty in the preparation and submission of grant applications. Related responsibilities include: work independently in coordinating and tracking deadlines for proposals and progress reports; identify and research literature in preparation for investigators' needs; coordinate development of presentations for national/international meetings; assist with manuscripts; interact with grant project officers, CAAS personnel, and research participants with a high degree of professionalism. Serve as a liaison with OSP pre-award staff on issues related to proposal review/approval. Process financial expenditure requests. The grants and contracts coordinator will also be responsible for providing back up administrative coverage as needed.
Coordinate pre-award activity; provide high level support to faculty in preparing and submitting research materials for grant proposals and publications . Coordinate administration and preparation of selected sections of grant application submissions and supporting documentation (i.e., preparation of budget forms, coordination of bibliographies, other support pages, biosketches, subcontracts, letters of intent); responsible for electronic submission of research grants and subcontracts and responding to revisions requested by the Office of Sponsored Projects (OSP). Assemble and upload application materials into COEUS (the Universityâ™s grant proposal system).Assist with the preparation of annual Investigator Research Performance Progress Reports (RPPR) through the NIH eRA Commons site.Coordination and preparation/editing/updating of other documents specifically required for research implementation. Have an understanding of the NIH Public Access Policy and insure that faculty manuscripts are in compliance.Request required documentation from various members of the research team.Attend all relevant OSP-sponsored trainings (e.g., quarterly Brown Bag sessions).Possesses an up-to-date understanding of assigned responsibilities and funding source compliance policies/procedures and communicates these to Investigators.Follows instructions, takes ownership of work, and follows through on responsibilities.
Post-Award Purchasing and financial expenditure coordination, preparation and documentation.Ensure that post-award financial transactions are appropriately and accurately completed by implementing CAAS/Brown University procedures for purchasing products (using Workday system) and services from internal departments, external vendors, and consultants, initiate and track purchase orders, receipts and reimbursements; process travel expenses and Professional Services Agreements. Review purchase requests and determine appropriateness based on grant justifications.
Requirements and Qualifications:
Bachelorâ™s degree with at least 1-2 years of related experience, or equivalent combination of education and experience may be considered.
Prior grant experience required.
Experience in an academic setting preferred.
Prior financial experience preferred.
Experience with COEUS, eRA Commons and/or Workday is a plus.
Background check: Educational and Criminal
Recruiting Start Date:
Job Posting Title:
Grants and Contracts Coordinator
Center for Alcohol & Addiction Studies
Scheduled Weekly Hours:
Please note that in order to be considered an applicant for any staff position at Brown University you must submit an application form for each position for which you believe you are qualified. Applications are not kept on file for future positions. Please include a cover letter and resume with each position application.
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