This is an English language position, NO Chinese language proficiency required.
Make a difference as a key administrator at the Chinese American International School. The Controller is a critical part of a team striving to be the world’s most innovative, inspiring, and influential Chinese English dual-language immersion school. Enjoy a dynamic management position working with a well-resourced office, and clear organizational vision for future success.
OUR IDEAL CANDIDATE
The Controller is integral to the Business Office and is responsible for accounting operations, including preparation of financial reports, maintenance of accounting record and controls that assure accuracy of reported financial results and compliance with generally accepted accounting principles. Additional responsibilities include preparing financial reports and supporting financial analyses of current, past and forecasted results.
The CAIS Board of Trustees and administration are expressly dedicated to ensuring that CAIS is a great place to work. As a critical component of our Strategic Vision, the school has committed to attracting, developing, retaining, and rewarding excellent staff with a benefits package including:
Robust opportunities for professional development, support, and growth
Comprehensive insurance package (covering 100% of premiums for individual employee)
403(b) retirement plan with employer contribution
Generous holiday and vacation
Main areas of focus and responsibility:
Oversee and manage all aspects of accounting, financial reporting and auditing
Perform financial analyses and prepare financial statements
Support Director of Finance & Operations with budgetary and other financial functions
Oversee Business Office Associates
Essential Functions (not limited to):
General Accounting and Financial Reporting
Manage accounting department, maintain appropriate procedures and controls for all financial systems, and ensure availability of accurate and timely financial information.
Prepare monthly financial statements, including variance analyses and forecasts.
Supervise student billing including management of past due accounts.
Supervise accounts payable & filing of Form 1099s & 1096.
Supervise payroll and filing of W-2 and Form 1098.
Ensure payroll taxes and other withholdings are deposited in a timely fashion.
Ensure that quarterly and year end payroll tax reports are filed.
Review account reconciliations on a monthly basis.
Provide support in the hiring, training of Business Office Associates.
File Property Tax exemption (BOE-267-A) and Form SI-100.
File Sales Tax report with Board of Equalization.
Assist the DFO with insurance renewals.
Maintain inventory, fixed assets detail, and depreciation schedule.
Reconcile Annual Fund/Building Fund Pledges and donations with Advancement Office.
Maintain, process, reconcile general ledger for Family School Alliance (parent association) in QuickBooks.
Communicate accounting policies to affected employees and ensures compliance.
Maintain business relationships with banks, insurance companies, FAST, SMART, UltraCamp.
Evaluate & Optimize Business office processes for efficiency and to meet audit requirements
Obtain and renew licenses required by the government
Assist the DFO in the preparation of departmental budgets and forecasts working with other administrators and department heads concerning budget performance.
Support DFO and Head of School in determination of annual tuition increases, financial aid budget, and salary increase increments.
Monitor budget expenditures.
Supervise all incoming cash receipts and deposits.
Monitor/project cash flow and cash needs.
Perform wire transfers as needed.
Reconcile bank statements and investment gains/losses.
Maintain relationship with the school’s independent auditors and takes lead position in preparation of schedules and work papers for annual audit. Respond to auditor’s administrative recommendations in management letter.
Take lead position on Form 990 preparation.
Maintain permanent office files for all audit schedules prepared by school.
Independent School Surveys
Prepare all periodic surveys and reports for the school’s trade organizations (e.g. NAIS and ISBOA).
Prepare other similar data as requested.
Bachelor’s degree in accounting
Minimum of 5 years experience in non-profit accounting, including managerial experience.
Working knowledge of business accounting policies, procedures, practices and software programs.
Initial and continued tuberculosis clearance
Initial credit history clearance
Initial and continued criminal background clearance by DOJ and FBI
Success Factors/Core Competencies:
Ability to communicate effectively with school representatives, parents, and representatives from the business community.
Ability to supervise and manage multiple functions and activities
Strong leadership skills, self initiative and vision
Ability to manage and coach employees
Excellent oral and written communication skills
Excellent interpersonal skills
High degree of personal integrity
Commitment to continuing professional growth
Ability to work efficiently in a highly stressful environment dealing with a wide variety of challenges, deadlines and a varied and diverse array of contacts.
VALUED SKILLS AND EXPERIENCE
Independent school experience preferred
REPORTING TO THIS POSITION
Business Office Associate – Accounts Payable
Business Office Associate – Accounts Receivables
Business Office Associate – Payroll & Accounting Assistant
PHYSICAL DEMANDS AND WORK ENVIRONMENT
The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions for the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Physical demands: While performing the duties of this job, the employee is required to sit in on meetings and work on a computer for long periods of time; and is occasionally required to walk, reach with hands and arms, balance, stoop, talk, and hear. The employee must occasionally lift and/or move up to 30 pounds. Specific vision abilities required by the job include close vision, distance vision, and the ability to adjust focus.
Work environment: The noise level in the work environment is usually minimal.
The CAIS mission exhorts all community members to embrace Chinese, become their best selves, and create their place in the world. As the nation’s first dual language Chinese and English Pre-K through 8th grade school, CAIS embodies this mission by working continuously to maintain our role as a leader in immersion education. CAIS incorporates the innovation and best practices from both Chinese and English language teaching traditions to create an immersion experience that leverages our distinct opportunities for language, subject, and cultural intersections.
Our three campuses are located in the heart of San Francisco and accessible by public transportation in San Francisco. The lively neighborhood echoes the school’s vital energy and provides ready access to cultural treasures such as the Asian Art Museum, SF Jazz, the San Francisco Symphony and more.