Salary is commensurate with qualifications and experience.
As a UW employee, you will enjoy generous benefits and work/life programs. For detailed information on Benefits for this position, click here.
The University of Washington (UW) is proud to be one of the nation's premier educational and research institutions. Our people are the most important asset in our pursuit of achieving excellence in education, research, and community service. Our staff not only enjoys outstanding benefits and professional growth opportunities, but also an environment noted for diversity, community involvement, intellectual excitement, artistic pursuits, and natural beauty.
The Office of Minority Affairs and Diversity has an outstanding opportunity for a full time Academic Services Director.
The primary purpose of this position is to administer the University of Washington's Upward Bound program serving 150 students in three high schools in Seattle Public Schools and one high school in Kent School District to include budget management, personnel management and the planning and implementation of project activities
This is a federally funded position with the primary responsibility is to ensure that the program is in compliance with the Department of Education Trio Program policies and requirements necessary to receive continuation funding such as compiling statistics and completing annual performance reports. Second, this position must ensure the program is in compliance with UW fiscal and HR policies. This position and program make up part of the college access unit within OMAD and the new director must be familiar with Washington state requirements for college admissions requirements and ensure the program prepares students to successfully matriculate in a post-secondary program of their choice.
Conduct the necessary documentation, collection of information, and research to write the grant proposal(s) for obtaining federal funding from the U.S. Dept. of Education. Develop and implement two TRIO Regular Upward Bound Program objectives, procedures, practices, and policies in compliance with federal, University of Washington, and Office of Minority Affairs and Diversity requirements. Provide leadership that collaboratively supports and facilitates the best utilization of staff skills, office space and technology. Conduct staff informational and planning meetings as needed during the academic year and weekly staff meetings during the summer.
Direct the data collection activities essential to the preparation of Annual Federal Performance report, including 6 years of student tracking, as directed by DOE, of TRIO Regular Upward Bound students through post secondary graduation; complete the Annual Performance Report (APR) following guidelines and format prescribed by the U.S. Department of Education.
As needed, support quality instruction and instructional record keeping so that requirements set by the funding source and the school district are met. Collaborate with staff to create program policies and procedures that consider target high schools, school district policies, student needs and University guidelines, while adhering to relevant federal regulations (including the new Uniform Guidance, EDGAR, and 0MB circulars).
Prepare and manage annual budgets that comply with federal grant and University constructs; use University and unit fiscal recordkeeping and reconciliation process to monitor program and staff expenditures; train and supervise staff to meet unit procedures, University documentation, and federal and state audit requirements.
Train new, incoming UB staff for two Upward Bound programs and communicate to all staff on a weekly basis in terms of pertinent information, tasks or upcoming UB events. Complete annual staff performance reviews and collaboratively network with UB staff on student academic needs. Recruit, hire, orient and supervise 20-25 temporary, hourly Summer Academy faculty and staff.
Design the Summer Academy calendar and schedule of classes; negotiate with appropriate venues and service-providers to ensure successful implementation of this 6-week college-prep program, including selection of reasonably-priced cultural and educational field trips, campus visits, and related academic enhancement activities. Review and monitor the quality of course descriptions and syllabi and appropriateness of course materials. Develop and maintain positive liaison with University administrators, faculty, and staff as possible resources for departmental collaboration, teaching, consulting and networking. Regularly survey University faculty and teachers for participation in Summer Academy. Solicit the participation of individual faculty, staff, and departments and if needed, facilitate the development of curriculum and instruction. Collaborate with office coordinator to assure all personnel payroll paperwork is timely and completed in compliance with UW Guidelines.
Recruitment of student participants
Develop an outreach and recruiting plan; supervise the identification and selection of program participants to meet federal requirements and diversity of students. Conduct recruitment meetings/activities with high school personnel, community agencies, parents and students. Ensure that students accepted are qualified for UB participation including required documentation and immediate follow-up to complete selection process.
Develop and maintain liaison with the Seattle School District Personnel to inform them of project goals and activities; coordinate with target schools, stay abreast of new District initiatives; supervise the development of grade reporting documents; course descriptions, and syllabi to meet school district requirements. Ensure that there is collaboration between other community based organizations (CBO's) in the schools and community, including parents, teachers and school support staff. Maintain appropriate communication with student families to facilitate positive connections.
Continue liaison with professional associations, including the Northwest Association for Educational Opportunity Programs (NAEOP) and the Council for Opportunity in Education (COE) and with other TRIO-funded programs on the University campus and in the Puget Sound area. Work with on-campus colleagues (at UW and at other institutions) to ensure that UB participants admitted to colleges and universities are connected to the appropriate resources and staff members for support during the students' undergraduate career. This may include sharing lists of participants and engaging with retention colleagues and conversations around the needs of UB participants. Work with Math & Science Upward Bound Director in coordination of activities or cross-training where appropriate. Meet with UW TRIO Directors on a regular basis to share information and best practices.
Facilitate and collaborate with staff, as needed to design, create, and deliver workshops intended to assist program participants in their exploration of future careers and educational plans, gain better understanding of Student Financial Aid and overall financial literacy, obtain scholarships from private foundations/organizations, and monitor that students needs are met through workshop topics such as SAT, Math and Writing.
Master's Degree in Education or related social science area, plus 4-5 years experience working with high school students from underrepresented minority students, low income or first generation. Demonstrated ability to work effectively with diverse populations. Experience working on Washington state college access programs. Experience in teaching at the college or secondary level, with preference given to persons with teaching in Mathematics, English, or Science.
Knowledge of federal grant proposal writing and reporting process; ability to understand and interpret federal regulations; knowledge of basic human resource processes for developing job descriptions, interviewing, and hiring; special consideration will be given to graduates of the UB program. Familiarity with Washington State post secondary admission requirements. Experience executing student service programming. Working with TRiO or any of the federal grant supported pre-college and outreach programs
CONDITIONS OF EMPLOYMENT
A satisfactory outcome from a criminal background verification will be required prior to hire.
Application Process: The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Criminal Conviction History, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select Apply to this position. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your My Jobs page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
Founded in 1861, the University of Washington is one of the oldest public institutions in the west coast and one of the preeminent research universities in the world. The University of Washington is a multi-campus university comprised of three different campuses: Seattle, Tacoma, and Bothell. The Seattle campus is made up of sixteen schools and colleges that serve students ranging from an undergra...duate level to a doctoral level. The university is home to world-class libraries, arts, music, drama, and sports, as well as the highest quality medical care in Washington State and a world-class academic medical center. The teaching and research of the University’s many professional schools provide undergraduate and graduate students the education necessary toward achieving an excellence that will serve the state, the region, and the nation. As part of a large and diverse community, the University of Washington serves more students than any other institution in the Northwest.