Salary is commensurate with education and experience
As a UW employee, you will enjoy generous benefits and work/life programs. For a complete description of our benefits for this position, please visit our Benefits page.
The University of Washington (UW) is proud to be one of the nation's premier educational and research institutions. Our people are the most important asset in our pursuit of achieving excellence in education, research, and community service. Our staff not only enjoys outstanding benefits and professional growth opportunities, but also an environment noted for diversity, community involvement, intellectual excitement, artistic pursuits, and natural beauty.
The Department of Surgery currently has an outstanding opportunity for a GRANTS AND CONTRACT MANAGER/SPECIALIST. The individual in this position is responsible for Pre-Award and Post Award grants activities and management in specified areas/programs in the Department of Surgery.
This individual manages grants and contracts (pre- and- post award) administration and oversight of associated financial compliance. S/he must be expert in grant and contract administration, overall financial compliance as well as skilled at interpersonal communications. S/he must ensure that department faculty and all levels of department staff in specified areas are meeting grant and contract policies and that grant administrative deliverables are accomplished in a timely and accurate way. S/he monitors new federal and UW research directives, advises and recommends department procedures, and communicates the changes to administrators and faculty. S/he participates in strategic planning (i.e. developing business plans to support grants and contracts agreements.)
Under general direction of the Senior Finance & Research Administrator, the responsibilities of this position comprise of program planning and award management, financial management of grants (pre- and post-award) and financial and administrative compliance related to all grants, contracts and clinical trials based in the Department at the Health Sciences and the University District Buildings.
Specific areas of responsibility are:
Research Program Planning and Management: 40%
The individual in this position will provide pre and post award oversight and expertise in planning, application preparation and submission for grants and contracts for selected PIs with UW facilities. The individual will partner with the School of Medicine's Administrative Business Center (ABC) with a variety of pre-award processes. Additionally, the individual in this position will assist in the management of post-award activity for selected grants and contracts for the Department of Surgery. S/he will be the expert and have primary accountability for oversight of all post-award activities
Project Planning; working in close collaboration with PIs & or/appropriate administrator to plan the project including reviewing resources, considering and defining subcontract issues and other planning activities at the strategic as well as tactical level;
Creating Proposal applications; will be primarily responsible for determining the type of proposal this will be, setting the proposal timeline, preparing the budget and starting sub-contractor and other processes in motion.
Overseeing and managing the proposal submission, ensuring all documents are appropriately prepared and ready for submission, finalizing budgets, calculating Faculty Effort for the project and cost share.
Research Project financial management: 40%
Principle individual to receive and initiate post-award information, including establishing budgets and sub-budgets;
Approves all purchases on the budgets;
Manage acquisition of any/all equipment for projects; purchasing, insurance and reporting
Prepare meaningful financial reports and review with PIs, providing explanation and expertise;
Interact with sponsor on specific grant-related issues
Manage system for tracking and reminding PIs of deadlines for annual reports, progress reports, competitive and non-competitive renewals, and pending actions for faculty grants.
Manage closeout actions for grants and contracts within tight time constraints.
Consult with funding agencies to resolve problems, and/or obtain approval for deviation from award (e.g. project extensions, re-budgeting, carry-forward requests, change of PI or PI transfers, reduction in effort by key personnel, change in project scope, approval for pre-award costs, etc.).
Research Fiscal and Administrative Compliance: 20%
Ensures funds are spent according to project purpose and are in compliance with the myriad of sponsor and university regulations;
Ensure that grant activity is on time/on budget; reviewing and working with PI and researchers to ensure this happens;
Expert understanding and oversight of compliance with grant and contracting and sponsor regulations;
Plan and ensure appropriate renewal and/or ending of projects/grants;
Answer authoritatively inquiries from internal and external sources re. grant and contracting activity
May direct and lead the the work of classified Budget/Fiscal analysts supporting post-award tasks
The Department of Surgery at the University of Washington, School of Medicine is guided by its mission:
To provide compassionate and high quality patient-centered care, train future generations of surgical leaders and conduct research in a collegial environment which embraces diversity and promotes inclusiveness.
The Department is the academic and administrative home to 286 surgeons and over 50 Advanced Practice Providers (APPs) as well as over 20 research faculty and clinical and research Fellows. Our surgeons carry out their clinical practice at eight campuses throughout the Seattle area including University of Washington Medical Center (UWMC), Harborview Medical Center, (HMC), Northwest Hospital (NWH), Seattle Cancer Care Alliance (SCCA), Seattle Children's Hospital (SCH), the VA Puget Sound Health Care System (VA), Valley Medical Center (VMC), and the Eastside Specialty Center (ESC). Research, training and administrative activities take place at these and several other locations, including the Health Sciences Building (HSB), the South Lake Union Research Complex (SLU) and the University District Building (UDB.
The Department of Surgery trains over 130 Residents and Fellows annually, and our graduate medical training programs are routinely in the top 10 in the country. Research is robust with 40 funded projects currently underway by 23 Principal Investigators. Total research funding for the past five years exceeds $59 million.
Surgical specialties practiced include: Adult Surgery in the areas of Cardiothoracic, General, Plastic, Vascular and Transplant Surgery. Pediatric surgical specialties include General, Plastic, Congenital Cardiac and Transplant Surgery. In addition, the Department is the academic and programmatic home of the only Level 1 Trauma Center in a five state region and the Regional Burn Center (both located at HMC and serving adult and pediatric patients). Two other major centers of research and teaching, including the Surgical Outcomes Research Center SORCE and the WWAMI Institute for Simulation in Healthcare WISH have their administrative home in the Department of Surgery.
In support of these activities the Department employs approximately 187 FTE administrative and research staff. Our goal is to be a Department of Choice for employees and staff are expected to meet core competencies of Excellence in Teamwork and Professionalism as well as Quality and Quantity of work. These expectations are spelled out in our Department Core Competencies and are reviewed with employees regularly. You can review these core competencies by following this link Core Competencies.
We invite you to learn more about our mission, practices and people by visiting the Department's Website at https://www.uwsurgery.org/
BA Degree in finance, business, accounting or other applicable areas.
1-3 Years Pre- and Post- award, sponsored project administrative experience
Must be interpersonally adept
Must be able to work with academic medical faculty;
Must be detail oriented and possess an error-free philosophy;
Demonstrated ability to communicate well with faculty and senior management as well as peers and subordinates within and outside the Department;
Must be a rapid and highly organized worker; one who can respond to deadlines in a positive way.
4-5 Years' experience in Finance, accounting, including at least 3 years in grant and contract management
Broad understanding of NIH and other granting agency rules and regulations; Experience with UW financial and sponsored project systems (MyFD, SAGE, Grant Tracker, eFEC) and work-flows;
Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.
Application Process: The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Criminal Conviction History, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select Apply to this position. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your My Jobs page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
Appointment of the successful candidate to this position may be made contingent upon a satisfactory outcome of a criminal conviction history check .
Founded in 1861, the University of Washington is one of the oldest public institutions in the west coast and one of the preeminent research universities in the world. The University of Washington is a multi-campus university comprised of three different campuses: Seattle, Tacoma, and Bothell. The Seattle campus is made up of sixteen schools and colleges that serve students ranging from an undergra...duate level to a doctoral level. The university is home to world-class libraries, arts, music, drama, and sports, as well as the highest quality medical care in Washington State and a world-class academic medical center. The teaching and research of the University’s many professional schools provide undergraduate and graduate students the education necessary toward achieving an excellence that will serve the state, the region, and the nation. As part of a large and diverse community, the University of Washington serves more students than any other institution in the Northwest.