Salary is commensurate with qualifications and experience.
As a UW employee, you will enjoy generous benefits and work/life programs. For detailed information on Benefits for this position, click here.
Please note that this position has been re-posted. If you have already submitted your application, you need not submit it again, as it has already been received.
The University of Washington (UW) is proud to be one of the nation's premier educational and research institutions. Our people are the most important asset in our pursuit of achieving excellence in education, research and community service. Our staff not only enjoys outstanding benefits and professional growth opportunities, but also an environment noted for diversity, community involvement, intellectual excitement, artistic pursuits, and natural beauty.
UW Medicine works to improve the health of the public by advancing medical knowledge, providing outstanding primary and specialty medical care to people of the region, and preparing tomorrow's physicians, scientists and other health professionals.
UW Medicine has an outstanding opportunity for a full-time Assistant to the Associate Dean for Education Strategies.
The University of Washington includes hospitals, clinics, a school of medicine, faculty practice plan and an air ambulance service, collectively called UW Medicine. UW Medicine is the region's only fully comprehensive health care organization covering all levels of patient care and serving as the educational institution for a five-state region (Washington, Wyoming, Alaska, Montana and Idaho).
UW Medicine's mission is to improve the health of the public. It does so through programs and initiatives such as the delivery of healthcare services, clinical support for the education of medical students and graduate and postgraduate trainees, and maintenance of one of the largest and most advanced university-based basic and clinical research programs in the United States. UW Medicine's programs also include the provision of medical care to underserved and disadvantaged persons and maintaining the economic vitality of UW Medicine's owned and managed health system.
UW Medicine's delivery of its core programs is via the eight component entities of UW Medicine: Harborview Medical Center, Northwest Hospital, Valley Medical Center, University of Washington Medical Center, UW Neighborhood Clinics, UW Physicians, UW School of Medicine and Airlift Northwest. UW Medicine shares in the ownership of the Seattle Cancer Care Alliance and Children's University Medical Group. UW Medicine is a close affiliate of Seattle Children's, the Veterans Affairs, and the Fred Hutchinson Cancer Research Center.
The Associate Dean reports to the CEO of UW Medicine, executive vice president for medical affairs and dean (CEO/EVPMA/Dean) of the UW School of Medicine. The Associate Dean is a member of the UW Medicine leadership team. The Associate Dean is accountable directly to the CEO/EVPMA/Dean for implementation of the new medical school curriculum and planning and administering medical school education programs. The Associate Dean provides leadership for enhancing the excellence of the full range of the education programs. The Associate Dean continues to develop and improve the medical school curriculum and related programs, enhancement of the WWAMI Program, involvement in the upcoming medical school accreditation process, and strategic planning for all aspects of education throughout UW Medicine. The Associate Dean plays a particularly large role in medical education planning, guidance and implementation, regional affairs policy development and implementation, and working to improve communications externally and internally.
DUTIES AND RESPONSIBILITIES
Independently plan and carry out work assignments in accordance with established policies. Consult with supervisor when unusual situations arise to seek guidance and alert to situations. Many assignments delegated to this position are unique and may require deviation from or modification of existing guidance.
Must understand and perform a variety of administrative functions for which no one method for accomplishment exists and analysis is required to determine the most effective course of action. This work may include the use of guidelines and established procedures containing or relating to technical, financially complex matters which could best be understood and interpreted by those with advanced or specialized knowledge or skill.
Independently manage, run the day-to-day operations of the Associate Dean's office; prioritize and organize all activities to ensure organizational effectiveness in the work of the Associate Dean unit. - Establish work priorities and coordinate to meet highly sensitive deadlines to ensure efficient workflow - Investigate and make recommendations concerning office procedures and organizational needs - Schedule and coordinate complex calendar independently for the Associate Dean and related teams/committees - Responsible for providing timely responses to requests / suggestions / complaints or refer comments to the appropriate person - Must be sufficiently capable to accept and perform in a timely and effective manner work assignments which are outside the normal day-to-day business routine - Must maintain courteous, professional and effective working relationships with clients and all representatives internal and external to UW Medicine
Independently research and draft correspondence, communication materials, and reports for the Associate Dean to senior leadership of UW Medicine, including Chief Executive Officer, Chief Financial Officer, Chief Business Officer, Chief Health System Officer, department chairs, vice deans, associate deans, committees on key policy, education, communication and business matters which impact UW Medicine.
Review, edit and manage the status of documents/materials. Materials include annual reports; presentations; website content. Materials will impact both internal and external audiences and will impact the communities understanding and perception of UW Medicine.
Independently develop, organize, implement and maintain confidential documentation pertaining to the School of Medicine and UW Medicine.
With a high level of competency, accuracy, and confidentiality, draft documents, agendas, presentations, memos, emails and other printed material for use by the Associate Dean.
Must communicate information and state items for discussion clearly using solid communications skills (both oral and written) in conversations with key executive leaders, all levels of the organization and outside the organization with board members, potential vendors and potential affiliates.
Participate in other education, communications, regional affairs and other strategic planning projects on ad hoc basis.
Other Support for the Associate Dean, Executive Assistant to the CEO/EVP/dean and others
Participate in project work either as lead or associate. Independently plan and complete research on policy, regional affairs, education and other areas and develop draft text. Participate in meetings of workgroups to develop policies, procedures and plans while independently researching policy and other areas for presentation and discussion.
Support the activities of committee chairs as needed to include executive level preparation of documentation for review and action.
Independently develop written communication materials, such as designing and developing monthly newsletters to be implemented and distributed broadly to individuals and groups through UW Medicine.
Independently design and prepare survey for broad distribution and analyze survey results and prepare summary reports.
Investigate and resolve matters of significance on behalf of the Associate Dean and as necessary the senior leadership of UW Medicine associated with UW Medicine operations to support the activities of the Associate Dean.
Continuously exercise independent judgment and decision making skills to assure adherence to federal and state policies and regulations and other policies and regulations as appropriate.
Provide special assistance for special events/projects as needed.
Provide professional executive support and assistance within the administrative office on an as needed basis, including serving as a substitute for the executive assistant to the CEO/EVP/dean as needed.
Other duties as assigned.
Overall budget responsibility for the Associate Dean office, including:
Approve budget expenditures and reconcile budget
Monthly monitoring of Associate Dean budget and completing quarterly forecasts of budget
Direct and lead RFP process for hiring consultants as needed
Exercise independent judgement and decision making skills to resolve financial and budget concerns for the Associate Dean unit when monitoring activity reports
Develop and maintain databases and tracking systems for budget record keeping that comply with federal, state, and University regulations
Working on other special projects as assigned by the Associate Dean in areas such as developing and implementing policies and procedures; managing historical documentation of major projects; coordinate process improvement initiatives
Bachelor's Degree, and a minimum of three (3) years of senior-level executive support experience. Preferably, the individual will have substantial direct experience with the management of complex executive work in a major research-oriented university, academic health system, medical school, teaching hospital. It is important that the individual have strong writing skills and project management skills.
High level of tact, discretion and diplomacy. Ability to handle senior level confidential information.
Demonstrated ability to prioritize multiple projects and tasks.
Excellent oral and written communication skills including demonstrated competency in preparation of editing complex multi-party documents.
Experience using Microsoft Office (including PowerPoint, Word, Excel, Access), Microsoft Visio and Zoom. Equivalent education/experience will substitute for all minimum qualifications.
Able to work under pressure of frequent deadlines and changing priorities in a high volume academic setting.
Skills and interest in a variety of oral and written communications, including reports, articles, messages, etc.
Skills and interest in medical and regional education, including an understanding of the operations of the medical school's roles in teaching, research and patient care.
Skills and interest in policy, implementing research and communications.
Condition of Employment:
Appointment to this position is contingent upon obtaining satisfactory results from a criminal background check.
Founded in 1861, the University of Washington is one of the oldest public institutions in the west coast and one of the preeminent research universities in the world. The University of Washington is a multi-campus university comprised of three different campuses: Seattle, Tacoma, and Bothell. The Seattle campus is made up of sixteen schools and colleges that serve students ranging from an undergra...duate level to a doctoral level. The university is home to world-class libraries, arts, music, drama, and sports, as well as the highest quality medical care in Washington State and a world-class academic medical center. The teaching and research of the University’s many professional schools provide undergraduate and graduate students the education necessary toward achieving an excellence that will serve the state, the region, and the nation. As part of a large and diverse community, the University of Washington serves more students than any other institution in the Northwest.