The Contract and Grant Specialist will independently provide pre-award and/or post-award management for sponsor related funds for Shock, Trauma and Anesthesiology Research Organized Research Center (STAR-ORC at the University of Maryland, Baltimore School of Medicine. Pre-award activities include assisting departmental faculty in the development, preparation, and submission of grant and contract proposals. Ensures all applications meet agency and university guidelines and published time tables and deadlines. Ensures proposals are entered and routed in a timely manner for further review. Post-award activities include detailed reconciliation of assigned project budgets, preparing budget reports, preparing adjustments and corrections in assigned project budgets for further review and approval in order to meet project goals and federal requirements.
The STAR-ORC serves as the research arm of the Program of Trauma and the Department of Anesthesiology as well as the National Study Center. It includes Basic, Translational, and Clinical Research. It works with diverse funding streams, including but not limited to NIH and DoD and NHTSA, as well numerous industry and foundation partners.
UMB offers a generous benefits package that includes 22 vacation days, 14 floating and holidays, 15 sick days; comprehensive health insurance and retirement options; and tuition remission for employees and their dependents at any of the University System of Maryland schools.
Serves as a resource to staff and faculty in preparation, development, review, and submission of grant and contract proposals and applications. Develops evaluation criteria for review of grant and contract applications. Reviews and interprets funding agency guidelines and regulations and advises faculty as to policies and procedures of those agencies as well as those of the state and University.
Monitor proposal status and advise faculty on requirements and deadlines associated with research protection protocols. Coordinates the grant process from development, review, and submission through the post-award stage. Navigates the contractual process of sponsored awards with both SPA/SPAC and external sponsors for faculty.
Provides groundwork for subcontract negotiations and assures IRB and animal protocol approvals are current and human subject effort reporting compliance training has been completed by personnel.
Assists faculty and senior contract and grants personnel in budget development, advising on determination and computation of appropriate salary levels, percentages of effort, fringe benefit rates, and indirect cost rate and base. Interprets data for the purpose of determining past financial performance to develop and prepare financial reports for financial analysis, forecasting, and trending. Devises financial reporting tools and reports.
Research and identify potential funding opportunities for STAR-ORC priorities and individual faculty research. Assists with metrics and tracking of grants and awards.
Provide assistance to faculty in interpreting award terms and conditions and maintaining best financial practices to assure compliance with sponsor requirements, university policies and procedures, and relevant laws and regulations.
Reviews and analyzes data to solve sponsored research problems; escalates serious problems so that appropriate action can be taken. Recommends and implements updates to workflow, practices, and procedures; prepares reports and summaries on research funding.
Assists in managing contract and grant budget and authorizes establishment of funds. Review and maintain documentation related to cost transfers, requests for expenditures, effort reporting, budget revisions, and fund statements. Coordinates invoicing, accounts receivable, and deposits in the financial system and ensures payments are applied correctly.
Increase institutional knowledge related to research grants and contracts administration and management and remain current with industry-wide grants management trends/regulations. Assist with implementing changes to UMB policies and procedures to incorporate research administration updates.
Provide ongoing in-service training to faculty, departmental support staff, and central administration to ensure timely education and information related to research related issues.
Liaises with campus Sponsored Programs Administration, Clinical Trials and Corporate Contracts, and Sponsored Projects Accounting and Compliance teams to ensure projects are set up and closed out accurately and in a timely manner. Interacts directly with designation sponsor representatives to clarify ambiguous terms and conditions, and to request supplemental funding, no cost extensions, and other administrative requests.
Performs other related duties and special projects as assigned.
Education: Bachelor's degree in business, public administration, or other field related to discipline.
Preferred Education: Master's degree in science or business administration strongly preferred.
Experience: Three (3) years of experience working with contracts and grants including budget and proposal preparation.
OR Equivalent combination of education and/or experience may be considered
Financial Disclosure: Required
Credit History Review: May be required
Knowledge, Skills, and Abilities:
Possesses a knowledge of position requirements and able to perform position in compliance with all requirements/regulations/laws/research processes. Knowledge of principles and practices pertaining to developing and administering a research grant proposal and awards in compliance with sponsor, federal, state, and university regulations.
Ability to maintain high standards with the work being performed and maintain awareness with trends and influences. Assumes personal responsibility for all outcomes; ability to establish and implement goals and structures in support of the strategic mission; makes effective and strategic, analytical, and timely decisions; and learns how to effectively use technology. Maintains productivity and uses knowledge strategies to increase knowledge base. Skill in planning, analyzing, and coordinating activities and establishing priorities. Skill in problem solving and decision-making.
Ability to effectively communicate both verbal and written thoughts, ideas, and facts with all audiences, strengthening and cultivating relationships. Writes and presents information in a clear and concise way. Interprets and understands written information and is able to listen attentively to verbal and non-verbal cues that lead to a deeper understanding.
Ability to work cooperatively with others and demonstrates professional, ethical, respectful, and courteous behavior when interacting with others. Demonstrates pleasant and positive interactions with others to meet faculty expectations, and provides follow up with faculty. Ability to work productively in project-specific teams.
Reaches compromise and consensus to influence and negotiate, possesses a high level of integrity and is able to exercise confidentiality and discretion. Remains calm and is able to manage conflict, and works well with a diverse workforce. Approachable style allows others to be open in sharing thoughts and ideas.
Hiring Range: Commensurate with education and experience
If accommodations are needed for a disability, please contact Human Resource Services at 410-706-2606, Monday – Friday, 8:30am – 4:30pm EST. Maryland Relay can be accessed by dialing 711 (in-state) or 1-800-735-2258.
Equal Opportunity/Affirmative Action Employer. Minorities, women, protected veterans, and individuals with disabilities are encouraged to apply.
The University of Maryland, Baltimore (UMB) is the State's public health, law and human services university devoted to excellence in professional and graduate education, research, patient care, and public service. As a diverse community of outstanding faculty, staff and students, and using state-of-the-art technological support, we educate leaders in health care delivery, biomedical science, globa...l health, social work and the law. We emphasize interdisciplinary education and research in an atmosphere that explicitly values civility, diversity, collaboration, teamwork and accountability. By conducting internationally recognized research to cure disease and to improve the health, social functioning and just treatment of the people we serve, we foster economic development in the City, State, and nation. We are committed to ensuring that the knowledge we generate provides maximum benefit to society and directly enhances our various communities.