The Project Assistant will serve as a project assistant and provide administrative support to the Vice Provost for Academic Leadership, Advancement, and Diversity and the Assistant Vice Provost for Diversity & Inclusion. This person serves as an integral part of the daily operations of the office. Maintains the calendar, exercising considerable discretion and judgment as to priorities when scheduling for three high level and busy schedules. Oversees scheduling and coordination of meetings, conferences, and special events, ensuring both executives are prepared through compiling materials. Coordinates travel arrangements, ensuring that all necessary files, materials, and supplies are assembled and itinerary is complete.Essential Functions:40% Provide administrative support for the Office of the Vice Provost for Academic Leadership, Advancement, and Diversity. Maintain the calendar for two executives, which involves exercising considerable discretion and judgment as to priorities and effective use of their time, contacting and responding to senior administrators, faculty, political and community leaders. Perform a variety of duties related to travel logistics including international and domestic travel arrangements, ground transportation and dining reservations. Prepare detailed travel itinerary when needed. Coordinate special events, professional development programs, workshops, campus wide forums, and other public functions. Prepare necessary agendas, materials, bios, and event briefings. Assist in keeping executives on schedule and prepared for meetings and events throughout the day. Prepare confidential correspondence. Organize various council and steering committee meetings. 30% Assume responsibility for a variety of special projects as assigned relating to the diversity and inclusion initiative, faculty development, and the Neubauer Assistant Professors program. Take responsibility for website maintenance, drafting communications, Internet-based research, and developing budgets. These projects are likely to be related to University-wide initiatives based in the Office of Academic Leadership, Advancement, and Diversity and under the direction of the Vice Provost and Assistant Vice Provost. .Participate in developing grant and foundation 25% Provide support and take responsibility for events and Programs. Work directly with Events and Ceremonies to coordinate yearly programs such as New Faculty orientation, Annual Deans and Chairs Retreat, Faculty Picnic. Work with colleagues in the Provost's Office to support quarterly luncheons and annual dinners related to the Neubauer Assistant Professors Program. Assist with the Martin Luther King, Jr. celebrations in January, which includes significant involvement with the President's reception to confer the Diversity Leadership Awards. Plan, coordinate, and staff the events. Provide support for conferences, faculty lectures, faculty dinners, and a variety of programming related to the Office.5%Answer telephone calls and deliver messages in a timely and accurate manner.
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran status or status as an individual with disability.The University of Chicago is an Affirmative Action / Equal Opportunity / Disabled / Veterans Employer.Job seekers in need of a reasonable accommodation to complete the application process may contact Human Resources by calling 773-834-1841 or by emailing email@example.com with their request.
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