Salary is commensurate with education and experience
As a UW employee, you will enjoy generous benefits and work/life programs. For a complete description of our benefits for this position, please visit our Benefits page.
The University of Washington (UW) is proud to be one of the nation's premier educational and research institutions. Our people are the most important asset in our pursuit of achieving excellence in education, research, and community service. Our staff not only enjoys outstanding benefits and professional growth opportunities, but also an environment noted for diversity, community involvement, intellectual excitement, artistic pursuits, and natural beauty.
The Department of Pediatrics currently has an outstanding opportunity for an ASSOCIATE DIRECTOR OF FINANCE.
Under the general direction/guidance of the Department Director, the Associate Director is responsible for providing oversight, direction, and leadership of all the fiscal activities of the Department. Responsible for budgeting, the establishment of financial systems for the Department and Divisions and oversight of revenues and expenditures to include budget development, financial functions (purchasing, payroll, budget reconciliation, expenditure controls) and special projects. The Associate Director may also participate with the Director and various affiliate institutions on faculty deployment, business development, financial & strategic planning.
Department-wide Financial Systems and Reporting:
Supervise and manage the Department financial activities on a day-to-day basis including:
Provide financial planning, analysis, and decision support.
Establish and maintain control systems for monitoring expenditures.
Provide financial guidance and advice to the Department and Divisions.
Provide regular financial reports of the overall department budget for the Director and Chair.
Respond to external and internal financial and compensation survey requests.
Responsible for audit compliance as it relates to finances.
Oversee and track faculty total compensation and payroll activities, in collaboration with the department's HR/payroll team.
Develop policies and procedures as they relate to the fiscal management including development of a complete annual budget process for the Department including divisions and all funding sources.
Prepare department's annual clinical and various institutional budgets (UW SOM Dean's budget, UWMC/HMC funding requests, etc.) in coordination with divisions.
Participate in process of negotiating annual institutional support from UW Medicine, Seattle Children's Hospital.
Ensure appropriate use of state and WWAMI funding.
Provide oversight of the reconciliation and reporting of expenditures.
Oversee all department cost centers, including approval of the cost structure and maintaining a revenue flow to sustain expenses.
Program and Business Development of Clinical Programs:
Oversee the clinical funds flow for the Department and Division including:
Design and implement a Clinical Program review tool.
Develop business plans for new programs including coordination with SCH and/or UW Medicine for program support/start up when necessary.
Direct revenue cycle management in collaboration with CUMG and SCH.
Provide comprehensive and complex analysis of financial policy applications as applied to billing and RVU productivity, faculty deployment, and other needed related studies of the clinical billing.
Serve as the primary department contact for CUMG related issues including but not limited to physician incentive compensation and clinical productivity, which may include significant financial analysis, and review of physician clinical revenue generation and physician total compensation.
Provide benchmarks and information to set, audit, and track faculty compensation.
Work with Divisions and individual faculty to develop performance objectives and the reporting measurement of the objectives.
Serve as department expert and resource to division chiefs and division administrators on clinical compensation and clinical productivity benchmarking systems.
Leadership and Administration:
Provide leadership to and mentorship of the finance team members based at UW and SCH.
Provide direction to the Division Administrators on financial matters.
Develop and maintain excellent working relationships with Divisions, Dean's office, SCH administration, CUMG/UWP, FHCRC and other UW offices.
Supervision of professional and classified staff including but not limited to::
Completing performance evaluations, managing disciplinary actions, providing professional development opportunities.
Maintaining staff time records and leave requests, monitor overtime requests.
Coordinating staff workloads and recommending revisions in roles and responsibilities as needed.
Responsible for personnel request paperwork.
Responsible for training of new staff.
Regulatory Compliance Activities:
Accountability of compliance with all federal, state, and University regulatory standards and requirements (Cost Accounting Principle, NIH Guide, STARK Laws).
Special Projects and Other Duties:
Represent department director at various meetings and on committees as requested or assigned.
Responsible of designing and implementing a program to evaluate Divisions or individual programs to right size.
Recommend restructuring to ensure the most effective and efficient operations.
Design a R01 (Return of Investment) tool to use in Academic Medicine.
Provide expertise, consultation, and work product as requested with special projects and other duties as needed. Examples may include but are not limited to: workforce planning/evaluation and review of unit for effectiveness and efficiency.
The Associate Director, Finance has direct supervisory responsibility over the clinical finance staff, grants management staff, account management, and purchasing, approximately 9-11 FTEs. Central administration staff are located at Seattle Children's Hospital and in the RR-wing of the UW Health Sciences Building.
Minimum Requirements This position requires an advanced degree in Business Administration, Health Care Administration or related field. 5-7 years of progressively increasing responsible positions within an organization ideally in a large clinical practice, academic medical practice setting. Other essential qualifications include: demonstrated effective leadership, management, physician relations, financial analysis, and oral/written communication, team building, systems expertise, collaboration, organization assessment, decision-making, interpersonal and staff development skills.
Candidates must also demonstrate a high degree of initiative, financial analysis related to operational efficiencies and cost containment, human resource management and strategic planning.
A functional working knowledge of academic institutions, physician clinical billing and clinical practice management are preferred.
A combination of education and experience demonstrating an advanced level of competence, in all of the above areas, may suffice in place of the requirement of an advanced degree.
Application Process: The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Criminal Conviction History, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select Apply to this position. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your My Jobs page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
Appointment of the successful candidate to this position may be made contingent upon a satisfactory outcome of a criminal conviction history check .
Founded in 1861, the University of Washington is one of the oldest public institutions in the west coast and one of the preeminent research universities in the world. The University of Washington is a multi-campus university comprised of three different campuses: Seattle, Tacoma, and Bothell. The Seattle campus is made up of sixteen schools and colleges that serve students ranging from an undergra...duate level to a doctoral level. The university is home to world-class libraries, arts, music, drama, and sports, as well as the highest quality medical care in Washington State and a world-class academic medical center. The teaching and research of the University’s many professional schools provide undergraduate and graduate students the education necessary toward achieving an excellence that will serve the state, the region, and the nation. As part of a large and diverse community, the University of Washington serves more students than any other institution in the Northwest.