Salary is commensurate with experience and education
The University of Washington (UW) is proud to be one of the nation's premier educational and research institutions. Our people are the most important asset in our pursuit of achieving excellence in education, research and community service. Our staff not only enjoys outstanding benefits and professional growth opportunities, but also an environment noted for diversity, community involvement, intellectual excitement, artistic pursuits, and natural beauty.
The University of Washington's Division of Medical Oncology's includes 41 faculty members located at the UW Medical Center, the Fred Hutchinson Cancer Research Center, the Seattle Cancer Care Alliance, and the VA Puget Sound Health Care System. Over the past 25 years, members of the Division have developed the world's leading bone marrow transplant program. In addition, members of the Division have made substantial contributions to many other areas of cancer treatment, including the use of tumor vaccines, cellular therapy for cancer, antibody-based treatments, and novel forms of chemotherapy and hormonal therapy. Our Division is deeply committed to maintaining its position as one of the leading centers for research and treatment of cancer in the world.
The Division of Oncology in the Department of Medicine has an outstanding opportunity for a full-time Clinical Research Manager. The Research Manager reports to the Gastrointestinal (GI) Oncology Clinical Research Program and oversees the fiscal management, research management and administrative support for the GI Oncology Program. As such, the Research Manager has a comprehensive range of responsibilities, including: financial planning management, budget development and management, research administration, human resource management, overall supervision of administrative personnel at the programmatic level, space administration, and other administrative functions.
The Research Manager has a high degree of authority and in partnership with the Program Director(s), directs program and policy development and operational and strategic planning for the Program. The Research Manager also serves as the administrative liaison with the Division as well as with the Department of Medicine and School of Medicine regarding administrative issues. This position requires an ability to direct and manage multiple priorities, quickly analyze situations and make sound decisions utilizing effective time management skills, good business acumen and administrative judgment. Creativity and excellent personnel management skills are very important. This position must have a highly effective level of communication with the Program Director(s), faculty and staff and the ability to work very independently to achieve the goals of the Program.
The vision of the Division of Oncology is to achieve and maintain national and regional leadership in solid tumor translational research. The Research Manager assures that the programmatic strategic plan aligns with and supports the Division of Oncology.
In collaboration with the GI Oncology faculty, develop and implement clinical trial initiatives in support of the Program strategic plan.
Oversee day-to-day operations, including assignment, coordination and review of research support services and work products, coordinate and attend staff and lymphoma program meetings. Set expectations, demonstrate and teach strong team and customer service skill sets. Oversee regulatory, records, and space management issues for the GI Oncology Program.
Assist PIs in the development of and oversee implementation of complex inter-institutional research protocols, both investigator- and industry-inititated, that involve faculty from UW and Fred Hutchinson Cancer Research Center.
In collaboration with Program leadership, identify, prioritize, and implement initiatives in support of the Program strategic plan. Support the establishment or strengthening of internal and external relationships, partnerships, or coalitions to advance the Program's vision or mission
Develop and maintain research procedures for the Program with the goal of standardization, increased efficiency and ensuring compliance with Institutional, Federal and Sponsor guidelines.
Identify and respond to key funding opportunities that match specific project proposals or that further programmatic goals. Assess protocol feasability.
Involve Consortium and Medical Oncology leadership as appropriate to help identify problems with clinical trial start-up and management. Assist with organized improvement efforts and use problem solving and interpersonal skills to resolve bottlenecks. Develop and track measurement statistics, and communicate results to Program, Department and Consortium leadership.
Coordinate interactions with the Offices of Sponsored Programs and Grant and Contract Accounting, as appropriate
Work with industry contacts to optimize protocol development and efficient implementation.
Oversee the financial resources of the department to include budgets and funds from federal, state, private, University, and foundation sources to ensure ethical and fiduciary practices. Key financial management skills are:
Oversee the fiscal management of financial resources (e.g., Division funds, grants and contracts, and gift accounts) for the Division, including financial planning, budgeting and accounting functions of the Program. Ensures fiscal compliance with University, State and Federal guidelines and funding agency guidelines involving personnel/payroll, purchasing, budget management and travel.
Responsible for sponsored research administration including pre- and post-award management. Develop and negotiate budgets for sponsored research. Work with Program fiscal and other support personnel to prepare grant and contract budget proposals.
Develop and administer a system for generating regular budget reports to satisfy requirements of the Division and Principal Investigators for planning, budgeting, auditing and oversight purposes.
Provide guidance and counsel to faculty and staff to help facilitate the Division's ability to achieve scientific and educational goals
Oversee the process for the allocation of funding of faculty and staff salaries.
Manage and oversee the human resources of the program in accordance with University of Washington and Division of Oncology policy and procedures. Key human resource (HR) management skills are:
Initiate, review, and recommend personnel actions including promotions, salary actions, employee performance evaluations, training and terminations for staff personnel. Interview, select and evaluate the performance of the staff that directly report to this position. Provide advice and counsel to other program hiring managers on personnel decisions.
Determine and implement program staffing requirements and filling these positions based on appropriate classifications; reclassifying staff positions as necessary
Identify core competencies and job responsibilities specific to staff positions and creating clear position descriptions and expectations
Manage and oversee department operations to ensure the day-to-day and cyclic requirements are met; plans, resources, and monitors programmatic activities. Key operations management skills are:
Coordinate a variety of general administrative activities necessary to the department's day-to-day operations. Organize information in physical or electronic format to facilitate workflow within the program. Analyze and improve program workflow to facilitate effective and efficient operations.
Work with Program Director(s) and other members of the Division Leadership Team on strategic planning initiatives within the Program regarding faculty recruitment, development of research, and staffing. Assessing the need for additional resources and identifying the source of additional resources to fit with the programs initiative or vision
Ensure that electronic and physical files are properly backed up and retained in accordance with department, SOM, and UW policies and directives
Manage the physical space for the program. This includes assigning space and making sure equipment needs are met. Plans for future expansion and works closely with the Division to ensure group needs are met.
Assist the Marketing and Development offices at the University, the SCCA and the Fred Hutch in Program development activities; helping identify, develop, and cultivate potential and current sponsors, donors, and other sources of gift revenue. Develop and administer a system for generating regular reports of gift spending.
As a UW employee, you will enjoy generous benefits and work/life programs. For detailed information on Benefits for this position, click here.
Bachelor's degree in science or health related field OR equivalent experience plus 6 of more years experience in clinical trial management in a medical research setting to include at least one year supervisory experience or an equivalent combination of education and experience.
Thorough knowledge of IACUC, IAB, HIPAA, and FDA regulatory requirements for the conduct of research. Experience in working within the UW/FHCRC/SCCA/CMC settings. ACRP certification. At least one year supervisory experience.
Strong collaborative skills and leadership skills. Excellent organizational skills and attention to detail. Knowledge of clinical trials budgeting. Ability to prioritize competing demands to successfully meet deadlines and project milestones.
Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.
Experience in oncology clinical trials
UW grant and contracts experience
Prior experience with: SAGE, SCCA and UW clinical trial pricing processes, UW CRBB DBT for detailed clinical trials, and other UW and SCCA study start-up forms
CONDITIONS OF EMPLOYMENT
Appointment to this position is contingent upon obtaining satisfactory results from a criminal background check.
Application Process: The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Workforce Authorization, Criminal Conviction History, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select Apply to this position. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your My Jobs page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
Founded in 1861, the University of Washington is one of the oldest public institutions in the west coast and one of the preeminent research universities in the world. The University of Washington is a multi-campus university comprised of three different campuses: Seattle, Tacoma, and Bothell. The Seattle campus is made up of sixteen schools and colleges that serve students ranging from an undergra...duate level to a doctoral level. The university is home to world-class libraries, arts, music, drama, and sports, as well as the highest quality medical care in Washington State and a world-class academic medical center. The teaching and research of the University’s many professional schools provide undergraduate and graduate students the education necessary toward achieving an excellence that will serve the state, the region, and the nation. As part of a large and diverse community, the University of Washington serves more students than any other institution in the Northwest.