Salary and benefits are competitive. Salary is commensurate with qualifications and experience.
As a UW employee, you will enjoy generous benefits and work/life programs. For a complete description of our benefits for this position, please visit our website, click here.
Open to UW employees only.
To ensure consideration, please apply by 19 September, 2017.
The University of Washington (UW) is proud to be one of the nation's premier educational and research institutions. Our people are the most important asset in our pursuit of achieving excellence in education, research, and community service. Our staff not only enjoys outstanding benefits and professional growth opportunities, but also an environment noted for diversity, community involvement, intellectual excitement, artistic pursuits, and natural beauty.
The UW Libraries is one of the largest and most innovative libraries in North America with extensive collections in print, electronic, and other formats. Providing services to three campuses, the UW Libraries also plays a significant leadership role regionally and throughout the profession. The UW Libraries is recognized for its excellent service, innovative learning and research spaces, collaborative approaches, extensive assessment efforts and diverse award-winning staff.
The UW Libraries has an outstanding opportunity for a Purchasing and Supplies Specialist.
The Purchasing and Supplies Specialist will plan, coordinate, and implement all functions required for the operation and purchasing of supplies, equipment and services for the University of Washington Libraries (excluding the Health Sciences Libraries and UW Bothell and UW Tacoma Libraries).
Develop cost estimates, expenditures, plan and project future program needs; develop budget requests and revisions for programs. Participate in opportunities for efficiency improvement for the Libraries. Review estimates, expenditures and progress reports and authorize budget requests and revisions; provide statistical data as a base for budget analysts for problem areas and take corrective action by resolving discrepancies as necessary.
Maintain and develop forms for requesting goods and services, handle payments using procurement cards, establish maintenance agreements, assist with purchases for non-stock items, purchase software/licenses, obtain sole source justification, oversee surplus recycling and pay independent contractors.
Work with UW Procurement Services, Accounts Payable, Capital Projects, Creative Communications, Equipment Inventory, Facilities, Managed Print Services, Surplus, and outside vendors, facilitating acquisition of products and services required by the Libraries, while meeting the requirements of these units. Attend supplier meetings and meetings with other campus departments as a department representative.
Interpret, advise, and implement the University purchasing policies and procedures relating to purchasing for the University Libraries. The Health Sciences Library, and the Tacoma and Bothell Libraries purchase their own items. Information is provided to administrators and department heads for the preparation of budget requests, financial status of programs and any areas of concern.
Develop and establish procedures to implement new programs and/or activities; formulate and develop new program policies and practices. Develop and manage internal control procedures to ensure compliance with university policy and procedures by providing information to the department intranet.
Approve proposed expenditures, requisitions, vouchers, etc. (in relation to units and working with UW and Libraries Financial Services). Ensure that proper receipts, documentation (including PCA codes are used), and approvals are collected and archived for compliance and audit retention.
Receive and distribute materials and equipment, checking for condition and quantity against shipping documents.
Responsible for student employee personnel decisions within the Libraries Purchasing Office including interviewing, hiring, and monitoring performance and approving timesheets in Workday.
Understands and abides by the Libraries Personal Communication Responsibilities. Communicates appropriately, effectively and positively. Plays an active role in staying informed and participating in Libraries and unit meetings, activities and events.
Perform other responsibilities as required, including assisting Libraries Financial Services staff, as needed, during normal business hours.
Bachelor's degree in Business Administration or related field.
Minimum two to three years' experience in Supplier management, sourcing, procurement, and inventory control experience.
Experience managing multiple projects concurrently under deadline pressure and changing priorities in a high volume setting including fiscal year and biennium close.
Experience following established guidelines and policies when making decisions.
Demonstrated sound judgment in making decisions when there is no precedent/guideline; considering problems from all perspectives, and thoughtfully and responsibly consider all relevant impacts and implications before making a decision. Experience making effective and timely decisions, even when data is limited and without unnecessarily referring to others.
Strong written, verbal, and interpersonal communication skills with ability to work effectively with Libraries staff and campus purchasing departments.
Excellent accounting, computational and computer experience with programs such as Microsoft Excel, Access and Adobe Acrobat (forms, PDF & scanning).
Demonstrated ability to work independently with exceptional organizational, planning, time management skills, initiative and attention to detail.
Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.
Familiarity and understanding of University of Washington purchasing policies and procedures.
Experience working with University of Washington Administrative Systems including My Financial Desktop, eProcurement (ARIBA), and Visa Procurement Card.
Ability to work both independently and collaboratively, with a diverse group of people with tact, diplomacy, discretion and sensitivity.
CONDITIONS OF EMPLOYMENT:
Open to UW employees only.
Appointment to this position is contingent upon obtaining satisfactory results from a criminal background check
Application Process: The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Criminal Conviction History, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select Apply to this position. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your My Jobs page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
Founded in 1861, the University of Washington is one of the oldest public institutions in the west coast and one of the preeminent research universities in the world. The University of Washington is a multi-campus university comprised of three different campuses: Seattle, Tacoma, and Bothell. The Seattle campus is made up of sixteen schools and colleges that serve students ranging from an undergra...duate level to a doctoral level. The university is home to world-class libraries, arts, music, drama, and sports, as well as the highest quality medical care in Washington State and a world-class academic medical center. The teaching and research of the University’s many professional schools provide undergraduate and graduate students the education necessary toward achieving an excellence that will serve the state, the region, and the nation. As part of a large and diverse community, the University of Washington serves more students than any other institution in the Northwest.