SENIOR ADMINISTRATIVE ASSISTANT, Office of the Provost-Office of the Associate Provost for International Activities, to support the associate provost and the mission of the Office of the Associate Provost for International Activities. Will provide high-level administrative support for multiple programs/projects, interpret and resolve highly varied situations and problems, and function as a high-level individual contributor and/or project coordinator. Responsibilities include scheduling appointments, meetings, and travel; preparing itineraries and processing travel expenses; responding to inquiries and resolving highly complex problems in a timely manner; researching and gathering information from multiple sources for highly complex projects; scheduling/coordinating monthly meetings of the International Advisory Committee and other ad hoc advisory committees; assisting with preparing, editing, and proofreading correspondence and documents; monitoring/ordering inventory, establishing supply budgets, and selecting vendors; creating/maintaining databases using FileMaker Pro, Excel, Access, QuickBase, and others; creating/monitoring/updating filing systems and office manuals/procedures; and performing other duties as requested. May organize site visits by external visitors.
REQUIRED: five years' administrative, office, or related experience; strong organizational, problem solving, interpersonal, and communication skills; attention to detail; ability to anticipate needs, set priorities, work on simultaneous projects, assume responsibility, and function both independently with minimal supervision and as part of a team; experience with electronic calendar systems; good judgment; initiative; advanced and varied computer software skills, including knowledge of SAP and Concur and MIT financial processes, policies, and procedures; ability to negotiate the internet and identify and learn new programs/software as needed; and discretion with confidential issues/information. Must enjoy contact with a variety of people and cultures and be able to use discretion, sensitivity, and tact in all of these interactions. Bachelor's degree and MIT experience preferred. Job #15157-6
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