Under the supervision of the Executive Program Manager, the Undergraduate Coordinator works independently under general guidance to provide a full range of administrative support to China and Asia Pacific Studies (CAPS). Responsibilities include course file management – maintain database and track each student major, minor, their advisors, all courses, cross-listed courses, registration, grades, and honors student records. Responsible for each semester's course catalog; review and edit catalog through Acalog; work with faculty in other departments to facilitate joint course offerings; work closely with the Executive Program Manager to revise and implement administrative changes to the program's curriculum, and any undergraduate materials. Interact with and respond to course and student related requests from Executive Program Manager. Attend informational and training sessions sponsored by the College of Arts and Sciences regarding undergraduates and majors. Submit Educational Policy Committee (EPC) forms and grade change forms when necessary; coordinate with the Executive Program Manager and advisors on the graduation certification process. Responsible for submitting information to College's Annual Report Database and preparing each semester's on-line course evaluations. Plan and oversee administrative aspects of CAPS events. Using University systems and processes (KFS/Kuali), process financial transactions, track invoices, reconcile accounts, and run financial statements; Track CAPS personnel and assist in processing related HR transactions such as term appointments and visas.
The China and Asia Pacific Studies (CAPS) program is within the College of Arts & Sciences, the largest college at Cornell University. An innovative undergraduate major at Cornell, CAPS is a program designed to train future leaders who are equipped to address the inevitable challenges and negotiate the delicate complexities in the various domains of U.S.-China relations. Since its establishment in 2005, more than 120 students (including majors and minors) have successfully completed the CAPS curriculum. In addition to CAPS' Ithaca-based operations, it also has academic programs at Peking University in Beijing, China and at Cornell in Washington. CAPS currently has around 40 students in its major, six affiliated faculty, and four staff members in Ithaca, Washington and Beijing. Management of CAPS is tied to Cornell's Department of Government.
Formal training beyond HS diploma of one to two years; two year's college coursework, or Associate's degree; more than 4 but less than 6 years' experience or equivalent combination. Ability to handle sensitive and confidential information appropriately. Strong communication, organizational, and interpersonal skills needed. Must be able to work independently in a challenging environment, use good judgment in difficult situations, pay close attention to detail, and have ability to balance multiple priorities. Demonstrated commitment to inclusiveness and ability to work effectively with others. Working knowledge of or ability to quickly learn FileMaker, CCI, Acalog, Excel, KFS/Kuali, PeopleSoft, R25, Data.arts, Drupal, and Adobe InDesign.
Experience working in an academic environment.
Experience in accounting/bookkeeping, records administration, and management skills.
Experience providing web site maintenance.
Familiarity with Cornell.
Applications will be accepted through Wednesday, September 20, 2017. To be considered, please be sure to submit both cover letter and resume.
No Visa sponsorship is provided for this position. Relocation assistance is not available for this position.
University Job Title:
Administrative Asst IV
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