Full Time 40 hours Grade 051 Ofc Sr Vice Pres Advancement Schedule 8 AM-5 PM; SOME WKENDS/HOL Responsibilities General Purpose: Serves as principal assistant to the Senior Associate Vice President for Medical Center Advancement Ability to work in a team setting with all levels of management, staff and administration. Must have the ability to handle high level of confidentiality and professionalism as it pertains to the office of the Senior Associate Vice President for Medical Center Advancement. Strong organizational and computer skills. Ability to set priorities and handle multiple tasks. Specific Responsibilities: With general guidance as to priorities, manages the time and calendar of the Senior Associate Vice President. Manages competing demands on time, refers matters to be handled by others, and manages access to the Senior Associate VP. Represents the Senior Associate VP in contacts with Medical Center leadership, chairs, faculty, trustees, donors, alumni and prospects, and University leadership. Assists the Senior Associate VP manage Major Gift prospects, donor projects, stewardship and activities. Proactively relays and frequently anticipates the Senior Associate VPâ™s needs, instructions, preferences, concerns, and recommendations to leadership and staff. Anticipates from leadership, staff, and volunteers the need for appropriate background materials for the Senior Associate VP for effective decision making and meeting preparation. Proactively prepares and compiles background information needed in preparation for donors visits, meetings, cultivation and solicitations, events and activities. Arranges and/or assists with follow-up meetings, correspondence and activities. Compiles, edits, and proofreads materials for fund raising reports, correspondence, presentations, proposals and publications. Prepares donor contact reports in OASIS system and assists with prospect follow-up, including maintaining the prospect birthday report and assists with processing gift input forms. Serves as âœquality controlâ for written materials. Edits and publishes meeting minutes as deemed appropriate by the Senior Associate VP. Plans and makes all administrative arrangements for Senior Associate VPâ™s meetings and special events, including meeting facilities and equipment, travel, reservations, special event catering needs, AV requirements and conference arrangements. Makes arrangements for visiting dignitaries, major donors, major gift prospects as directed by the Senior Associate VP. Reconciles expenses on behalf of the Senior Associate Vice President; processes travel and conference expense reports, request for payments. Perform other duties as required by Senior Associate VP. This document describes typical duties and responsibilities, and is not intended to limit management from assigning other work as required. Requirements: College graduation or an equivalent combination of experience and training. 1 year of relevant administrative experience. Prefer three to five years related work experience including at least three years in administrative capacity in an academic office or project management or equivalent experience in business.
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