Rutgers, The State University of New Jersey, is seeking an Accounting Specialist for the department of Grant and Contract Accounting (GCA). This position administers and coordinates post award administration of assigned grants and contracts for research and other sponsored programs funded by external sources and reports to the Accounting Manager II. Collectively these are referred to as awards. An award can consist of one general ledger account or multiple project accounts and/or cost sharing accounts.
Among the key duties of this position are the following:
Serves as the appropriate principal investigators/department contact for grant and contract accounting functions.
Reviews new award setup documentation for terms and conditions, award restrictions or sponsor requirements for the fiscal and administrative management of awards.
Communicates any differences to the Manager II and note any special instructions in Tracking Notes and the account file.
Uses/designs appropriate Data Warehouse and General Ledger reports as well as spreadsheet and database programs to monitor, control and report revenues and expenditures of awards to comply with requirements of funding sponsor/agency and University requirements.
Offers guidance and serve as the principle contact for departments and PI's for information regarding the management of grants and contracts.
Ensures Projects and General Ledger (Oracle Cloud) are accurate and current; initiate necessary action required which includes input of budget adjustments, suspense clearance, F&A cost rate maintenance and other related tasks.
Ensures that award end dates correspond to award documentation.
Determines specific agency reporting and billing requirements including frequency and format. Prepare and review worksheets and reporting forms using information from the financial Management System (Oracle Cloud) and the Financial Data Warehouse (FDW).
Prepares periodic agency/sponsor required reports of expenditures, financial status, etc.
Monitors accounts receivable and perform collection functions on a monthly or more frequent basis.
Maintains Tracking Notes and the correct account status for the classification of the receivable per the GCA Outstanding Receivables Policy. This includes an accurate analysis of each account.
Plans and schedules closeouts of awards (including cost sharing and project accounts) to minimize delays and in anticipation of problems.
Prepares comprehensive work papers that fully support the closeout in compliance with the GCA Closeout Checklist.
Minimum Education and Experience:
Requires a bachelor's degree in accounting or related field, or an equivalent combination of education and/or experience that demonstrates knowledge and understanding of generally accepted accounting principles and practices.
Requires two years of accounting experience.
Required Knowledge, Skills, and Abilities:
Personal computer skills are essential, working knowledge of the Microsoft suite of programs is required.
This includes spreadsheet, word processing and data base applications.
Must be capable of working with a diverse group of business professionals.
Must have strong verbal, writing, interpersonal, organizational and analytical skills.
Must be able to understand and apply the information pertaining to grant and contracts documents, University, Agency policies and regulations.
Must be able to handle multiple tasks and special assignments in a professional manner.
The Accountant must be willing to adapt to periodic changes made to their award workload assignment due to redistributions needed to balance the workload among all accountants.
Knowledge of Rutgers University systems, policies and procedures is highly desirable.
Two years of grant and contract accounting experience desired.
Accountants use Microsoft Excel, Word and Access to prepare and submit financial invoices and reports. ORACLE Cloudprojects and general ledger and Financial Data Warehouse reports using Discoverer to extract information from the financial data warehouse to be used in preparation of financial reports and invoices.
Analysis of information and processing of correcting journal entries using Excel Templates and the Oracle Base Application.
Review and analyze the allowability of transactions using ORACLE projects and general ledger and the financial data warehouse.
Rutgers, The State University of New Jersey, is a leading national public research university and the state's preeminent, comprehensive public institution of higher education. Rutgers is dedicated to teaching that meets the highest standards of excellence; to conducting research that breaks new ground; and to turning knowledge into solutions for local, national, and global communities. As it was ...at our founding in 1766, the heart of our mission is preparing students to become productive members of society and good citizens of the world. Rutgers teaches across the full educational spectrum: preschool to precollege; undergraduate to graduate and postdoctoral; and continuing education for professional and personal advancement. Rutgers is New Jersey's land-grant institution and one of the nation's foremost research universities, and as such, we educate, make discoveries, serve as an engine of economic growth, and generate ideas for improving people's lives.