Salary is commensurate with experience and education
THIS POSITION IS LOCATED IN BOISE, ID
The University of Washington (UW) is proud to be one of the nation's premier educational and research institutions. Our people are the most important asset in our pursuit of achieving excellence in education, research and community service. Our staff not only enjoys outstanding benefits and professional growth opportunities, but also an environment noted for diversity, community involvement, intellectual excitement, artistic pursuits, and natural beauty.
General Internal Medicine, established in 1985, has rapidly grown to be the largest Division in the UW Department of Medicine with over 300 faculty members located at multiple sites around Seattle including the major medical centers. The Division has been an integral part of the research mission of the University, which ranks third in the nation for total research funding. The breadth and diversity of our Division is apparent and our faculty is united by its dedication to our basic missions of patient care, teaching, and research.
The Division of General Internal Medicine in the Department of Medicine has an outstanding opportunity for a full-time Assistant Director. The Assistant Director for the Boise Internal Medicine Residency Program is responsible for the operational affairs, administrative functions, and financial management of the University of Washington Boise Internal Medicine Residency Program. The Assistant Director has a high degree of authority, and in partnership with the Program Director, directs strategic business, program growth and enhancement, policy development implementation, and operational planning for the training program. The Assistant Director serves as a senior advisor to the Program Director, providing interpretation of national accreditation policies, background information, financial guidance, and management advice. The Assistant Director develops policies and administrative processes to ensure continued accreditation through the Accreditation Council of Graduate Medical Education (ACGME). In addition, the Assistant Director provides counsel to faculty, staff, and trainees concerning, board certification, patient care service structures, teaching, and resident research activities.
The Assistant Director is the administrative liaison between the Boise Internal Medicine Residency, education programs at affiliated training sites throughout Idaho (WWAMI) and, the Boise Veterans Administration, and the University of Washington School of Medicine. The Assistant Director has reporting relationships to the Program Director, the Hindson Foundation Board of Directors, and the University of Washington Internal Medicine Residency Associate Director.
This position is the administrator for the entirety of the Boise Internal Medicine Residency, a three-year training program, for early career physicians intending to provide comprehensive medical care to an adult population. This is the second Internal Medicine Residency program based in the University of Washington Department of Medicine, and the only ACGME-accredited Internal Medicine Residency program in the state of Idaho. The Assistant Director has independent authority to develop policies and procedures and implement systems to manage budgets, personnel, information systems and facilities related to the training programs.
The scope of Graduate Medical Education has steadily expanded over the years with increased complexity and duties related to the training environment, greater scrutiny over the educational milieu and resident duty hours, newly mandated healthcare and healthcare information compliance requirements, greater requirements for faculty education, an increased role with the medical centers, and adjudication of the collective bargaining agreement between the University of Washington and the UW Housestaff Association for Internal Medicine trainees based in Boise, Idaho.. The Assistant Director must be able to develop a vision and strategic plan, lead and mentor staff, and communicate effectively with diverse stakeholders.
This position requires an ability to direct and manage multiple people and programs with competing priorities. The incumbent must quickly analyze situations and make sound decisions utilizing effective time management skills, good business acumen and administrative judgment. Creativity and excellent personnel management skills are critical. This position must communicate effectively, both verbally and in writing, with a variety of people including the Boise VA Administration, Vice Chairs, Division Heads, faculty and staff within the Department of Medicine, as well as the Hindson Foundation Board of Directors. In addition, the position requires cultural sensitivity to negotiate training opportunities and financial support with partner institutions. The Assistant Director must possess the ability to work independently, set goals and lead staff to achieve the targets required by the training program, the Boise VA, the Department of Medicine, and the State of Idaho.
The Assistant Director must know, interpret, and be able to communicate with staff and key stakeholders how to integrate and implement multiple complex federal, state, and other administrative bodies' policies and procedures. Some of these include federal Medicare GME funding policies; Accreditation Council for Graduate Medical Education (ACGME) Residency Review requirements; American Board of Internal Medicine (ABIM) certification requirements; UW administrative and fiscal policies; Idaho and Washington Administrative codes on licensing and medical quality assurance.
The UW Boise Internal Medicine Residency is the only Internal Medicine training program in the state of Idaho. It is essential for the Internal Medicine Residency program to create systems and training that support outstanding patient care and educational experiences. These training experiences must meet and exceed established accreditating and certifying standards to recruit outstanding US Medical School Graduates. As the Boise Internal Medicine Residency Training Program is the largest source of internists for Idaho, and provides training sites for UW School of Medicine students, the University of Washington directly benefits from strong recruitment of recent medical school graduates.
Due to the high volume of patients the Internal Medicine residents care for on the inpatient services, in the clinics and on specialty consult services, the residents' clinical presence is integral to the success of the Boise VA Medical Center.
STRATEGIC PLANNING, PROGRAM REVIEW AND DEVELOPMENT
As the Boise Internal Medicine Residency Program's senior financial and administrative manager, the Assistant Director is responsible for developing and directing the long-range strategic business plan for the program. This includes review and recommendations regarding analyses and proposed plans for new educational programs, patient care rotations, resources and the design and implementation of changes to existing structures. The Assistant Director is directly accountable to the Program Director and the Boise VA Chief of Staff for the successful accomplishment of these goals and initiatives.
Oversee, advise and direct staff to achieve programmatic goals including:
Ensure cohesive day-to-day operations for educational training of 33 residents locally and throughout the WWAMI Region (Washington, Wyoming, Alaska, Montana, and Idaho).
Provide systematic evaluation and analysis of the training activities to ensure educational experiences meet and exceed accrediting and certifying standards; requires extensive coordination across training sites throughout Idaho
Develop, Implement and evaluate new educational training opportunities locally and throughout Idaho
Coordinate fundraising initiatives including endowments to benefit the Program's mission of providing individualized educational experiences
Create marketing campaigns and recruitment materials
Provide mentoring and guidance to new residency programs within Idaho; provide guidance for faculty, interpret ACGME accreditation requirements and certification standards; mentor administrators and staff
The Boise Internal Medicine Residency program within the Department of Medicine has 33 residents and 2 staff in Idaho. The Assistant Director must continually refine and develop an administrative structure that provides the necessary level of support services needed for the training program's continued success in an era of increasingly complex accreditation requirements and certification standards.
Beholden to the Boise Veterans Administration and the University of Washington, both who have large and complex personnel systems, the Assistant Director must understand and appropriately implement the varied policies and procedures for faculty, residents, federal, professional, and classified staff, temporary staff and other personnel. This requires close interaction and coordination with the Boise VA, and Department and School of Medicine Human Resources. Specifically, the Assistant Director will:
Ensure the Program's personnel employment activities and practices are consistent with and in compliance with VA, Department, School, University, state, and ACGME personnel policies and procedures.
Oversee the hiring of all trainees, professional and classified staff in the unit.
Initiate, review, and recommend personnel actions including promotions, salary actions, employee performance evaluations, training and terminations for staff personnel. Interview, select and evaluate the performance of the staff that directly report to the Assistant Director. Provide oversight and assistance for faculty in hiring support personnel and administrative personnel.
Oversee record management, ensuring the correct and proper maintenance of personnel files, including vacation/sick leave records and related supporting documents. Establish policies for appropriate record confidentiality and maintenance in compliance with University policy and state and federal regulations.
Resolve employee relations issues; initiate and follow through with progressive disciplinary actions when appropriate. When necessary, represent the program in human rights complaints and grievance activities.
Develop staff resources for training, evaluation and performance needs of residents and staff including HIPAA and information systems security requirements.
The Assistant Director directs and manages an operating budget that is $4.5 million. To successfully accomplish this, the Assistant Director must:
Supervise the fiscal management for the Residency Program, including directing staff training and financial planning, budgeting and accounting functions. The Assistant Director has decision-making authority, and must exercise independent judgment to facilitate the optimal use of financial resources.
Establish the Residency Program's financial management policies. Provide planning, budgeting and accounting functions for the Training Program's operating budgets, grant and gift budgets, applying appropriate stewardship of available funding streams. Directs the strategic us of resources and oversees management of these budgets to assure compliance with the complex University, State and Federal requirements.
Supervises the design and implementation of procedures and documentation to assure fiscal compliance with University, State and Federal guidelines and laws involving personnel/payroll, purchasing, budget management and travel.
Negotiate and coordinate resident allocation agreements with Medical Centers (Boise VA, St. Alphonsus, Saint Luke's, Harborview , University and Seattle Cancer Care Alliance).
Facilitate faculty development regarding resident evaluation, reporting of direct observations, and assessment of ABIM educational milestones.
Manage information technology.
As a UW employee, you will enjoy generous benefits and work/life programs. For detailed information on Benefits for this position, click here.
Bachelor's Degree in Education, Health Care Administration, Business or related field plus a minimum 3 years experience in graduate medical education or higher education environment (or equivalent) and demonstrated success in the management of complex programs, activities or units
Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.
CONDITIONS OF EMPLOYMENT
Appointment to this position is contingent upon obtaining satisfactory results from a criminal background check.
The Assistant Director must be a strong leader able to develop and communicate the vision and mission of the Boise Internal Medicine Residency program to a vast constituency. This position requires excellent verbal and written communication skills and an awareness of ethical and political ramifications of decisions. A grasp of the overall mission and objectives of the Department within the UW School of Medicine is essential. The individual must be self-motivated, and able to work collaboratively as well as independently. This position requires an individual who is organized; works well under stress, and can juggle competing priorities. The position demands a flexible schedule and the ability to work long hours due to workload and external deadlines imposed by ACGME, ABIM, Association of American Medical College (AAMC), Medical Centers, School of Medicine, and University. The incumbent is routinely required to attend meetings and respond to questions outside regular workdays and hours, including weekends. Meetings occur at multiple locations on and off campus and with external stakeholders.
Application Process: The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Workforce Authorization, Criminal Conviction History, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select Apply to this position. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your My Jobs page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
Founded in 1861, the University of Washington is one of the oldest public institutions in the west coast and one of the preeminent research universities in the world. The University of Washington is a multi-campus university comprised of three different campuses: Seattle, Tacoma, and Bothell. The Seattle campus is made up of sixteen schools and colleges that serve students ranging from an undergra...duate level to a doctoral level. The university is home to world-class libraries, arts, music, drama, and sports, as well as the highest quality medical care in Washington State and a world-class academic medical center. The teaching and research of the University’s many professional schools provide undergraduate and graduate students the education necessary toward achieving an excellence that will serve the state, the region, and the nation. As part of a large and diverse community, the University of Washington serves more students than any other institution in the Northwest.