Salary and benefits are competitive. Salary is commensurate with qualifications and experience.
As a UW employee, you will enjoy generous benefits and work/life programs. For detailed information on Benefits for this position please visit our website Benefits page.
Priority will be given to those who apply by September 22.
The University of Washington (UW) is proud to be one of the nation's premier educational and research institutions. Our people are the most important asset in our pursuit of achieving excellence in education, research, and community service. Our staff not only enjoys outstanding benefits and professional growth opportunities, but also an environment noted for diversity, community involvement, intellectual excitement, artistic pursuits, and natural beauty.
The University of Washington Bothell is one of the most dynamic public universities in the state of Washington. We offer a participatory student experience grounded in hands-on learning, close relationships with faculty members as teachers and mentors, and the personalized support of staff who are dedicated to student success. The academic work of the campus focuses on cross-disciplinary research and creative practice, connected learning, and community engagement. UW Bothell's current enrollment is approximately 5,000 students. More than 90 percent of undergraduates are from Washington State, and almost half are first-generation college attendees or come from underrepresented groups. Located along wetlands a river just north of Seattle, UW Bothell builds vibrant regional partnerships, creates and disseminates new knowledge, and prepares students for leadership throughout Washington and beyond.
Diversity is a core value of University of WA Bothell. We believe the power of diversity enriches all of us by exposing us to a range of ways to understand and engage with the world, identify challenges, and to discover, design and deliver solutions. To learn more, read our Diversity Statement http://www.uwb.edu/diversity
Our School of Educational Studies, has an outstanding opportunity for an Assistant Director for Academic Services. This individual will be responsible for:
Program and Curriculum Coordination and Marketing:
- Provide input to the Dean, the Associate Deans, and the faculty in the areas of program and curriculum development
- Articulate program requirements and other information to Washington State's board(s) for teacher preparation as well as ensure compliance with Undergraduate and Graduate School policies and procedures
- Working closely with Dean, Associate Deans, School Administrator and faculty committees, develop, maintain and revise a complex course time schedule for each academic year using knowledge of University requirements, the disparate requirements of the Educational Studies' degrees, minors, and programs, student demand, and faculty availability
- Advise Dean and faculty committees on implications of schedule changes on program progress and student completion. Provide recommendations to the various deans and faculty of revisions as well as identify problem areas
- Assist Dean with program accreditation processes for all programs, including program reviews and site visits, as needed
- Coordinate entry, maintenance of, and revisions to University Time Schedule. Troubleshoot with administrative team any changes affecting course offerings, classroom scheduling, course cancellations and/or reassignment of faculty
- Represent the School in both School and University work teams, as needed: Councils, committees, task forces, and work groups (e.g. Certification and Non-Certification committees, Graduate Council, classroom scheduling work team)
- Assess need for and determine additional courses to support prerequisites and degree requirements for new degrees and minors, as well as determine if courses fulfill other prerequisites/requirements in other majors/minors
- Collaborate with regional colleges to identify transfer courses that fulfill prerequisites at a community college
- Collaborate with School Administrator to ensure appropriate faculty recruitment, scheduling and compensation
- Respond to data requests from various university and state constituencies and partners
- Lead the collaborative efforts of Admissions advisors, Educational Studies advisors and staff to develop strategy to publicize new degrees and minors through printed materials, the WEB, and individual advising sessions
- Oversee the writing of content for the Educational Studies sections of the University Catalogue as well as the website, promotional brochures, and alumni communications
- Provide oversight for enrollment management and admission processes, policies and procedures for all undergraduates/graduates in Educational Studies' programs
- Manage the School's enrollment database and report on current enrollments and forecast future enrollments for SES courses/programs, recommending course, sections, and program changes as needed
- In conjunction with the Dean, develop policies and procedures to meet departmental and university FTE targets
- Review and manage all programmatic application processes.
- Work closely with admission advisers, program advisers, and admission specialists to provide crucial and accurate information to potential applicants.
- Oversee departmental registration
- In conjunction with the Dean, develop policies and procedures restricting or allowing access to Educational Studies courses based on major, registration status, and/or departmental resources
- Serve as a resource for faculty on registration issues
- Review late add petitions
- Approve/deny student petitions for waiver of programmatic/curricular rules or inclusion of courses from other institutions
- Act as Dean's designee for reviewing reinstatement petitions
- Work with staff to coordinate School scholarship processes
- Participate on Dean's Leadership Team, providing data portraits and analysis as well as input on short- and long-term initiatives, goals and strategies in support of Educational Studies program development.
- Provide information for and assist with program/grant proposals that support strategic initiatives
- Participate in and share program information and data with stakeholders to assist in cultivating partnerships beneficial to School
- Assist in revisions and development of School level policy, as needed, to support strategic planning
- Participate in Dean team meetings with the School Administrator to share information, problem solve and strategize program development and allocation of resources
- Work directly with the School Administrator to establish appropriate amounts of resources - both human and fiscal - to support all programs and initiatives. This includes assisting with calculation of faculty efforts, the human resource impact of student abroad/new programs,/ external partnerships, and grant proposals
- Supervise Academic Services staff, provide oversight of workload, performance evaluations, corrective action, resolution of personnel disputes and problems, and assistance with promotion and reclassification
- Train and mentor staff to develop their full potential and to enhance the continuity of competent and committed staff for Educational Studies
- Work closely with School Administrator to ensure compliance with University HR policies and procedures, as they relate to supervision of, promotion of and\or recruiting and hiring of Academic Services staff
Academic Advising Support:
- Assist program advisors with advising duties during particularly busy times
- Serve as a resource for faculty on grading and student code policy and procedures
- Master's degree in in student development administration, Education or other related field.
- 1-3 years advising students in a college/university academic program. Experience should include responsibilities as a lead/mentor at two and/or four year educational institutions.
- At least 4 years' experience in managing a school or department in an academic setting.
- Excellent communication, problem-solving, decision-making, and collaborative skills.
- Demonstrated ability to successfully manage multiple projects simultaneously.
- Experience with interpreting and/or developing university policies in admissions, advising, and program curriculum.
- Ability to manage complex details; ability to comprehend overall perspective (big picture)
- Ability to take initiative, work independently, but also be part of a cohesive team.
- Ability to successfully exercise independent judgment in resolving complex issues ability to work effectively with students, faculty, and staff from a wide variety of backgrounds.
- Strong competency with MS Office, especially with Excel in order to create and maintain program databases and to generate reports.
Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.
- Experience in managing an academic or other student success services.
- Knowledge of and/or experience with teacher preparation programs in Washington state.
- Familiarity with University of Washington teacher certification standards.
- Familiarity with UW systems related to academic program and services data, e.g. MyGrad, Canvas, SDB, Time Schedule Construction (TSC).
This position requires a regular work day schedule of at least 8 hours a day, and may require occasional work on weekday evenings and/or weekends for special events.
Appointment to this position is contingent upon obtaining satisfactory results from a criminal background check
Application Process: The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Criminal Conviction History, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select Apply to this position. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your My Jobs page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
Founded in 1861, the University of Washington is one of the oldest public institutions in the west coast and one of the preeminent research universities in the world. The University of Washington is a multi-campus university comprised of three different campuses: Seattle, Tacoma, and Bothell. The Seattle campus is made up of sixteen schools and colleges that serve students ranging from an undergra...duate level to a doctoral level. The university is home to world-class libraries, arts, music, drama, and sports, as well as the highest quality medical care in Washington State and a world-class academic medical center. The teaching and research of the University’s many professional schools provide undergraduate and graduate students the education necessary toward achieving an excellence that will serve the state, the region, and the nation. As part of a large and diverse community, the University of Washington serves more students than any other institution in the Northwest.