The Executive Assistant (EA) will perform advanced, diversified and confidential administrative duties with a view toward conserving the time of the senior staff to which the Executive Assistant is assigned, and assisting the department in reaching its goals. The EA will prepare meeting agendas, memos, and correspondence; coordinate busy and shifting office calendar including scheduling and coordinating meetings and/or conferences; coordinate the executiveâ™s day-to-day activities ensuring background material is prepared and available in advance of meetings and engagements; process a considerable amount of confidential and sensitive information in support of administrative activities; make work-related travel arrangements and keep complete records of travel expenses for submission. The incumbent will also act as the primary point of contact for both internal and external constituencies on matters pertaining to the division, and assist and represent the UA with discretion in communicating with constituents and serve as a liaison between your functional division and representatives of Brown Departments, Senior Officers of the University, Facilities Management Staff at all levels, and outside constituents. The EA will also take on a variety of special projects, some of which may include researching and compiling background data; performing routine research and analysis, and preparing reports and summaries of the status of and progress in various activities and priority projects of the division; will organize meetings and special events by securing rooms, inviting participants, arranging refreshments and equipment set-ups as needed; coordinate presentations by assembling various materials, coordinating printing and reprographic schedules, and ensuring proper quantities and distribution of presentation materials.
Requires an Associates degree and five years administrative experience in a similar professional environment or equivalent combination of education and experience in a related field (Bachelorâ™s degree preferred); initiative and judgment to solve work-related problems and prioritize; expertise in scheduling, spreadsheet, data base, and word processing software; Microsoft Project, Google Mail and Calendar, Excel, File Maker Pro, Microsoft Word, and PowerPoint, Proficiency in InDesign and other presentation graphics is preferred; ability to research, analyze and summarize information; excellent communications, time management, organizational and customer service skills; ability to handle high level and confidential administrative issues with discretion, timeliness and sound judgement; ability to work as contributing member of a team, work productively, patiently, and cooperatively with other teams and external customers.
Final candidate will be required to pass a criminal and educational background check.
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Please note that in order to be considered an applicant for any staff position at Brown University you must submit an application form for each position for which you believe you are qualified. Applications are not kept on file for future positions. Please include a cover letter and resume with each position application.
Brown University is committed to fostering a diverse and inclusive academic global community; as an EEO/AA employer, Brown considers applicants for employment without regard to, and does not discriminate on the basis of, gender, sex, sexual orientation, gender identity, national origin, age, race, protected veteran status, disability, or any other legally protected status.
Located in historic Providence, Rhode Island and founded in 1764, Brown University is the seventh-oldest college in the United States. Brown is an independent, coeducational Ivy League institution comprising undergraduate and graduate programs, plus the Alpert Medical School, School of Engineering, Executive Master of Healthcare Leadership and the IE Brown Executive MBA.