Salary is commensurate with qualifications and experience.
As a UW employee, you will enjoy generous benefits and work/life programs. For detailed information on Benefits for this position, click here.
The University of Washington (UW) is proud to be one of the nation's premier educational and research institutions. Our people are the most important asset in our pursuit of achieving excellence in education, research, and community service. Our staff not only enjoys outstanding benefits and professional growth opportunities, but also an environment noted for diversity, community involvement, intellectual excitement, artistic pursuits, and natural beauty.
The Department of Bioethics and Humanities is an independent unit within the School of Medicine and has achieved international standing in bioethics scholarship and research. The Department's central office is located on campus in the UW Health Sciences complex. The Department has an interdisciplinary faculty comprised of 9 primary and joint faculty members, and 38 adjunct faculty affiliate faculty all of whom are actively engaged in the department. The Department has several core staff members and an annual operation budget of about $1.5 million including state funding, expenditures funded from ongoing research support and funding from UW Medicine for Clinical Ethics Consultation service.
The Department provides academic education and professional training in bioethics and humanities through an MA in Bioethics; an undergraduate Minor in Bioethics and Humanities; curricula in clinical ethics and professionalism for medical students, residents, and fellows; and sponsored continuing education activities for practicing health care professionals. The Department also offers a university-wide training course in responsible conduct of research. The Department is involved in both empirical research and humanities scholarship, focusing on health equity; ethical issues in genomics; health outcomes research; health disparities research, justice & health policy research, clinical and organizational ethics, etc. The faculty and staff work closely and collaboratively, tackling new challenges and opportunities together. The small size of the department requires the administrator to be nimble and to provide supervision, counsel, and service in all departmental activities. The department is developing new self-sustaining educational programs and we are building our ethics consultation program. The administrator serves as the primary resource for department faculty and staff on grant and contract management and needs extensive knowledge of the policies and procedures of various funding agencies as well as the UW.
The Department of Bioethics and Humanities has an outstanding opportunity for an Administrator.
The Administrator reports to the Chair of the Department of Bioethics and Humanities as well as to Director of Business and Operations Management of the School of Medicine. The Administrator is the business manager/senior administrative and managerial support for the Department. As such, s/he has a comprehensive range of responsibilities, including: financial planning/ management, budget development, supervision of classified and exempt staff, personnel, payroll, purchasing, special project support, and other administrative functions. S/He acts in an advisory capacity to the Department Chair and various Department committees, providing financial guidance, background information, management advice and strategic insights. In addition, the Administrator is the Department and Center's primary working-level interface with the Dean's Office and other University units regarding administrative issues.
Financial Management and Operations
Is responsible for complex financial and administrative functions including operating, grant, and contract budgets. Also responsible for budget planning and the operational affairs of the Department, ensuring compliance with the University's policies and procedures as well as guidelines from the federal government, state, and other research project sponsors. S/He must exercise independent judgement and discretion in work related to finance, management policies, staffing and operations.
Understands and appropriately utilizes the department's multiple sources of income, including State-derived budgets, indirect cost recovery funds (ICR/RCR), federal grants, gift, royalty and endowed accounts, industry and other sponsored contracts and agreements. S/He translates department objectives into financial assumptions for short-term and long-term planning.
Develops and manages budgets, overall departmental business objectives and strategic plans. S/He develops, implements, and manages a variety of financial planning models involving cost benefit analyses, expense reports, financial status reports and various other models.
Reviews operational drivers that may affect the financial health of the department, conducts revenue enhancement and expense reduction reviews and develops and implements new policies and practices to ensure the financial health of the department.
Provides leadership and manages the department's fiscal and operational activities, including expenditure forecasting and evaluating the department's operational needs.
Employs critical thinking and creative problem solving to accumulate, synthesize and integrate information and make independent decisions for financial and operational planning, and works closely with Chair, faculty, and staff on program development.
Serves as a senior advisor to the Department Chair, provides financial guidance, background information, and management advice; and provides counsel to faculty and staff concerning administrative processes related to all departmental affairs.
Oversees the financial and programmatic sustainability of UW Medicine Clinical Ethics Consultation Service and all educational programs including CME and self-sustaining programs.
Oversees space management for the Department, including space planning, renovation projects, manages capital equipment/assets and performs need assessments for faculty and staff as appropriate. Manages or oversees facilities to ensure effective, efficient, and safe operations and preservation of resources.
Manages risk and promotes compliance in accordance with policies of the University, UW Medicine and other oversight bodies, to ensure operations and resources are in alignment with UW Medicine and department's missions and visions.
Manages or oversees the information requirements of the department, to include academic, business, educational and research information needs; incorporating and utilizing the existing Information Technology architecture.
Human Resource Management
Manages a team of 4 staff members. S/He will serve as the leader and will delegate, coach and mentor to help staff grow professionally while ensuring efficient and effective departmental operations.
Determines and implements departmental staffing requirements and fills these positions based on appropriate classifications; reclassifying staff positions as necessary.
Responsible for all aspects of personnel management including position hiring, reclassification, promotions, salary actions, performance evaluations, training, layoffs and terminations.
Gives/receives feedback to improve staff and organizational performance.
Manages all performance management actions and employee grievance for staff. Provide advice and counsel on personnel issues including assessment of staffing needs.
Responds to and assists in faculty and staff training and coaching.
Serves as a resource to Department leadership and staff regarding personnel policies and procedures.
Provides advice and counsel to the Chair and faculty leadership regarding staffing issues and organizational needs.
Working closely with the Chair, develops or implements strategic plans for the deployment, recruitment, retention, and promotion of faculty. Oversees faculty affairs process.
Negotiating faculty/staff relations to represent viewpoints and positions fairly.
Articulates and models appropriate workplace behavior and fosters compliance among staff and faculty, identifying concerns and/or problems, and utilizing appropriate resources to assist in resolution.
Serves as a leader in the department. S/He is flexible, ethical and fair in working with staff and faculty; works under pressure and juggles competing demands, multiple deadlines and changing priorities.
Responsible for coordinating the annual Merit Review process for faculty and staff.
In Partnership with ABC, responsible for all faculty and staff HR and payroll activities.
Liaises between the department and School of Medicine's Dean office.
Strategic Planning and Program Development
Exercises a high degree of authority and, in partnership with the Department Chair, directs strategic business, program and policy development, and operational planning for the Department.
Serves as key driver with extensive involvement in the planning, coordination, and implementation of goals, actions, results and measures for the development of the department's strategic and comprehensive plans.
Responsible for oversight, planning, monitoring and executing programmatic activities, including data gathering and reporting; termination or continuation of department programs as appropriate; and planning and coordination of marketing documents and activities as required.
Partners with the Department Chair to identify new business opportunities to increase departmental funding, while ensuring compliance with applicable state, university and School policies.
Identifies opportunities for growth, leads projects to address concerns, and to sustain and build the department's successful programs, including but not limited to research/grant management, finance, operations, staffing and administration.
Partners with UW Medicine Advancement; acts as the key driver in fundraising initiatives.
Demonstrates an aptitude for efficiently directing and managing multiple priorities; quickly analyzing situations and make sound decisions utilizing effective management skills, good business acumen and administrative judgment. Creativity, flexibility, and excellent interpersonal skills are essential.
Demonstrates skillful and highly effective communicator with the Chair, faculty and staff, and external entities. S/He must work both independently and collaboratively to achieve the goals of the department.
Routinely exercises diplomacy and negotiation skills
Has overall responsibilities for department's grants and contracts and administration which involve proposals (in partnership with ABC Shared Service Center as needed), applications, project approval, contracting, program implementation, compliance, reporting, monitoring and auditing.
Manages or oversees the research resources of the department, to include grant and contract staff and processes, research staff support, capital equipment, physical plant, IRB, and Protected Health Information compliance issues.
Designs and implements administrative procedures for grant and contract administration with a thorough understanding and maintaining UW cost accounting standards.
Interprets and incorporates federal, state, industry, and private policies, laws, contracts and agreements regarding research activities at the UW.
Assists faculty in the identification of research sponsorship, pre-submission activities, IRB and animal research requirements, supporting documents and verifications, and submission of grant and contract proposals.
Supports the design and implementation of new funded research projects; provides spending allocation information; troubleshoots and resolves problems; provides analysis, guidance and oversight to faculty and staff on all pre- and post-award grants and contracts management issues.
Works with faculty and Chair to develop grant submission/funding plans for each faculty member. Works directly with staff and faculty to ensure grant and contract expectations and deliverables are met.
Identifies funding opportunities, strategizes with faculty on long- and short-term funding plans, and oversees the preparation and presentation of monthly grant budget reports to faculty. S/He reviews proposals from other departments and approves on behalf of the department Chair.
Represents the department in negotiations with federal contract officers and other sponsoring agencies/foundations, as appropriate
Provides oversight and leadership to staff in order to ensure compliant and sound post-award research management. Activities include: requesting new budgets or extensions of existing budgets, maintaining active files; accounting for sponsored funds and budgets, procuring budgeted equipment and supplies, assisting in the preparation of periodic reports, responding to queries from sponsor managers/teams, coordinating site visits, and submitting competitive renewals.
Manages the quarterly Faculty Effort Certification (FEC) forms required by the federal government where federal funding has been provided.
Manages databases related to the collective research of the department to report to various UW, SOM, and federal agencies or offices. Manages facilities used in sponsored research through the SIMS or the current information technology available for that purpose.
Educational Program(s) Management
Supports faculty leaders in the management of educational programs.
Directly supervises educational support staff.
Assists in financial/resource support of educational programs, including identifying department funds and/or in fund-raising activities or planning.
Assists faculty leaders or support staff in mission-critical requirements, including internal and external program reviews, changes in program requirements as directed by the Graduate School/SOM, as well as other difficult or non-routine assignments.
Manages educational program budgets.
Supports faculty's needs for curriculum development.
Interprets and integrates federal, state, UW, SOM, professional society, and other local laws and agreements into departmental policies and procedures.
Supports periodic program reviews for accreditation/certification and training grant renewals.
A Bachelor's degree with 5 7+ years of significant relevant experience specific to the position.
Management-level administrative experience, preferably in a research institution environment or academic medical center.
5 years of research/grant experience
Demonstrated competence in financial operations, business planning, financial analysis, and strategic planning.
Strong supervisory and office management experience.
Demonstrated experience working with large, highly structured personnel systems.
Proven leadership, team building, critical thinking, and creative problem solving skills.
Demonstrated ability to effectively address complex and sensitive administrative issues.
Demonstrated excellent written and verbal communication skills.
Minimum 3 years of federal and private research/grant administration, preferably in an academic unit/higher education organization.
Experience in personnel management and management of complex projects.
Strong organizational, cultural sensitivity, and interpersonal skills and the ability to work collaboratively with diverse groups.
Experience working with faculty, staff, and students from diverse backgrounds.
Master's Degree in Social Sciences, Health Sciences, Health Administration, Business Administration, or related field; PLUS at least five years of relevant experience.
5-7 years of professional experience including 1-3 years of Project management and/or Process Improvement experience.
UW Grant Administration experience.
Conditions of Employment A satisfactory outcome from a criminal background verification will be required prior to hire.
Application Process: The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Criminal Conviction History, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select Apply to this position. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your My Jobs page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
Founded in 1861, the University of Washington is one of the oldest public institutions in the west coast and one of the preeminent research universities in the world. The University of Washington is a multi-campus university comprised of three different campuses: Seattle, Tacoma, and Bothell. The Seattle campus is made up of sixteen schools and colleges that serve students ranging from an undergra...duate level to a doctoral level. The university is home to world-class libraries, arts, music, drama, and sports, as well as the highest quality medical care in Washington State and a world-class academic medical center. The teaching and research of the University’s many professional schools provide undergraduate and graduate students the education necessary toward achieving an excellence that will serve the state, the region, and the nation. As part of a large and diverse community, the University of Washington serves more students than any other institution in the Northwest.