Mount Saint Mary's is the only women's university in Los Angeles and one of the most diverse in the nation. The University is known nationally for its research on gender equality, its innovative health and science programs, and its commitment to community service. As a leading liberal arts institution, Mount Saint Mary's provides year-round, flexible and online programs at the undergraduate and graduate level. Weekend, evening and graduate programs are offered to both women and men. Mount alums are engaged, active global citizens who use their knowledge and skills to better themselves, their communities and the world. www.msmu.edu.
Mount Saint Mary's University is an equal opportunity employer. The University is thoroughly committed both to providing equal employment opportunities for all job applicants and employees, and to providing a work environment that is free from harassment, discrimination and retaliation. We will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.
Applicants must be able to provide proof of eligibility to work in the United States. The University will not assist applicants with any visa matters. A background check will be required.
Management of clinical contracts, clinical placement requirements (including student health information for clinical education, background checks, CPR cards and other requirements noted by clinical sites), clinical education database, and student clinical site placement requests for the Doctor of Physical Therapy Program. Primary program contact for internal and external administrative coordination of DPT clinical placements. The clinical education component of the DPT program is integrated throughout the year-round curriculum. On average, 175 clinical placements are arranged annually. The process of arranging clinical placements is time sensitive and requires management of a large number of documents and timely, effective communication between the program and students, clinical/hospital management, insurance carriers and legal counsel, as well as ongoing communication with the Director of Clinical Education. Lack of effective management of internal and external components of clinical education coordination places the DPT program's accreditation in jeopardy.
Clinical database management and design in coordination with external, clinical education software database management company.
Managing collection, review, posting and dissemination of information required for clinical placements and coordination: student health information, clinical site requests for information, clinical site assignments, etc.
Primary contact for confirmation of available clinical sites, clinical site placements and determining site interest in clinical education.
Clinical site file management with up-to-date information (CSIF, student assessments, additional site requirements).
Coordination of electronic dissemination of packets for annual placement process- mail merges, excel files, interface with clinical management database.
Reviewing and tracking of student requirements - health, CPR, background checks, drug screening, student biographies etc.
Tracking and management of site evaluation forms completed following clinical placements.
Manage and update MSMU portal content and functionality for other electronic repositories (MSMU portal, CPI web and CSIF web).
Liaison for liability insurance issues - ensuring certificates are current and distributed to clinical sites.
Clinical site contract review and management, including acting as initial liaison to MSMU legal counsel.
Coordinating distribution, collection and collation of clinical site assessment per Commission on Accreditation for Physical Therapy Education requirements.
Interaction and communication with faculty, students and sites related to clinical education.
Managing problem issues when students are in the clinic and appropriately advise students on next steps should the Director of Clinical Education not be available (e.g. student injuries and student emergencies).
OTHER DUTIES AND RESPONSIBILITIES:
Creating electronic information packets to send for student clinical placements and for "new sites" expressing interest in participating in clinical education.
Instructing students on navigation of clinical education database.
Filing student paperwork and copying for classes as needed.
Faxing or electronic dissemination of information requested by sites.
Following up with sites to ensure receipt of clinical placement packets.
Generate packets of information for clinical sites, clinical instructors and other relevant parties.
Attend meetings of the Intercollegiate Academic Clinical Coordinators Council.
Perform other job-related duties as assigned.
A high level of proficiency on Excel, Microsoft Word, email communication and internet browsing is required.
ACCESS, database management and the PT-CPI and CSIF websites can be trained, but must be comfortable with database basics.
Abilities and Skills:
Effective written and verbal communication (writing cover letters, proofreading, email, telephone, in-person meetings), attention to detail, ability to multitask effectively and efficiently.
Ability to communicate internally with students, faculty and administration and externally with clinic/hospital management, insurance carriers, legal counsel and professional organizations.
Organized, able to learn new tasks quickly with good carryover.
Initiative and problem-solving skills to adapt to new situations.
Experience developing and organizing databases, managing and organizing large volumes of information.
Interacting with the public and multiple levels of management.
Internal and external communications.
Work Location: Doheny Campus (Downtown Los Angeles)
Applications Deadline: Open until filled
The University is committed to recruiting and retaining a diverse student population and workforce as a reflection of our commitment to maintain the excellence of the University, and to offer our students richly varied disciplines, perspectives and ways of learning. In compliance with applicable laws and in furtherance of its commitment to fostering an environment that welcomes and embraces diversity, the University does not discriminate on the basis of race, color, creed, religion, national origin, sex (including pregnancy and parenting status), disability, age, veteran status, sexual orientation, gender identity or expression, marital status or genetic information in its programs or activities, including employment, admissions, and educational programs. We encourage people of all backgrounds to apply to be a student or to work for the University.
Mount Saint Mary's University is an independent, Catholic, liberal arts university which provides a values-based undergraduate education for women, as well as innovative programs for professional men and women on two historic campuses in Los Angeles. The Mount is the only Catholic university primarily for women in the Western United States. It is also nationally recognized for its academic program...s, its culturally diverse student body, and its focus on preparing the next generation of citizen leaders.