As a critical member of the administrative staff team, this position provides high-level administrative support to the Department Chair, Search Committees and Administrative Manager in a shared (CALS and CAS) department. Responsibilities include, but are not limited to: Coordinate multiple, concurrent, complex responsibilities with a high degree of autonomy: -Prepare and organize the administrative components of academic processes for reappointments, tenure, promotional reviews and faculty searches.
-Track, compile and maintain faculty sabbatical information and collect data from faculty and various data sources for annual reports.
-Complete the annual instruction reporting and verification for CAS.
-Prepare visa paperwork for international faculty and academic staff or direct to ISSO as appropriate.
-Solicit, collect, and maintain information pertaining to faculty requests for sabbaticals, committee assignments, short-term leave requests, and reporting requirements.
Provide information and reporting to both Colleges as dictated by their (sometimes divergent) policies.
Arrange annual meetings of Chair with all academic and senior professional staff as required by college deans; maintain record of compliance.
Under direction of the Chair & Administrative Manager, respond to inquiries and prepare confidential documents such as offer letters, SIP letters, etc.
On occasion, provide standard proofreading, editing and formatting of faculty grant proposals and reports and load materials using proposal software systems (e.g. Fastlane, eRA Commons, etc.).
In coordination with AA&D, assist with the development and maintenance of a robust alumni outreach
Required Qualifications: Formal training beyond a HS diploma of 1 to 2 years, 2 years college coursework, or Associates degree; more than 4, but less than 6 years' experience or equivalent combination of experience and education. Must have excellent service skills and demonstrated ability to serve and communicate with a broad range of people and to work under pressure with interruptions. Ability to, at times, take the initiative and make decisions independently using sound judgment. Attention to detail, appreciation for and ability to adhere to deadlines, organizational skills, advanced writing skills with accuracy in spelling and grammar, and excellent verbal communication skills are critical. Effective problem solving, creativity and the ability to work well within a team of professionals are required. Proven history of reliability and the ability to maintain confidential information. Demonstrated ability to troubleshoot, adapt to and make recommendations for changes/improvements. Must be able to work independently while supporting the efforts of an overall team. Proficiency in, or ability to learn, a variety of office applications (Word, Excel, PowerPoint, etc.). Ability to determine priorities and delegate work as appropriate.
Preferred Qualifications: Experience in an academic setting preferred. Knowledge of Cornell's various business software tools (i.e., PeopleSoft, Brio, WebFin, Workday) is helpful.
Visa sponsorship is not provided for this position. No relocation assistance is available for this position.
Applications will be received through Monday, September 25, 2017. To be considered, please submit both a cover letter and resume.
University Job Title:
Administrative Asst IV
Pay Rate Type:
Number of Openings:
If you currently work at Cornell University, please exit this website and log in to Workday using your Net ID and password. Select the Career icon on your Home dashboard to view jobs at Cornell.
Online Submission Guidelines:
Most positions at Cornell will require you to apply online and submit both a resume/CV and cover letter. You can upload documents either by
In 1865, Ezra Cornell founded an institution "where any person can find instruction in any study." From the beginning, all students were welcome, regardless of race, gender, ideology, or socioeconomic status. Today, we invite you to join our talented and diverse students and accessible faculty who, together, form a living and learning community unmatched in its breadth of opportunities.Cornell Uni...versity's college, schools, and other academic units offer more than 4,000 courses, 70 undergraduate majors, 93 graduate fields of study, undergraduate and advanced degrees, and continuing education and outreach programs.