Salary and benefits are competitive. Salary is commensurate with qualifications and experience.
As a UW employee, you will enjoy generous benefits and work/life programs. For detailed information on Benefits for this position please visit our website Benefits page.
The University of Washington (UW) is proud to be one of the nation's premier educational and research institutions. Our people are the most important asset in our pursuit of achieving excellence in education, research, and community service. Our staff not only enjoys outstanding benefits and professional growth opportunities, but also an environment noted for diversity, community involvement, intellectual excitement, artistic pursuits, and natural beauty.
Recognizing the need to address the enormous problems caused by alcohol and drug abuse, the University of Washington established the Alcohol and Drug Abuse Institute (ADAI) in October of 1973 as an interdisciplinary research center. From its beginning, the mission of the Institute has been to conduct and support substance abuse research at the University of Washington, and disseminate research findings in substance abuse.
The SAMHSA funded National Addiction Technology Transfer Network consists of ten regional centers, including the Pacific Northwest Addiction Technology Transfer Center (PNATTC), serving the four state region of Washington, Oregon, Idaho and Alaska, with operations beginning October 1, 2017. The work of the PNATTC will seek to increase awareness and implementation of empirically supported treatment and recovery practices among the regional healthcare workforce. This will occur via information dissemination, training and technical assistance (i.e., consultative coaching), and systems change consultation.
Our Alcohol and Drug Institute, has an outstanding opportunity for a PROGRAM OPERATIONS SPECIALIST.
The Program Operations Specialist, under the leadership of the Project Director and Co-Director, will provide program administration of the day-to-day operations of the PNATTC. This position will be the central hub and main contact for PNATTC operations the activity and conduit to the appropriate PNATTC staff and community-based health education professionals who provide PNATTC services on a contract basis.
Duties and Responsibilities
Program Operations 80%
Will provide guidance about PNATTC operations and activities; triage and route questions to appropriate experts. Liaise with other regional ATTCs, National ATTC Network office, multiple state agencies, provider community, subject matter experts, funding sponsor, community-based and faith-based organizations, recovery community, credentialing bodies, tribal organizations, systems of care, and research networks Participate in workgroups and committees on regional and network levels. Maintain PNATTC culturally and linguistically appropriate information in electronic and print formats. Compose and/or edit correspondence, informational materials, and reports. Receive information about project activities, evaluate, and distribute appropriately. Responsible for logistics of regional ATTC trainings, meetings and other activities. Organize webinars with subject matter experts. Oversee PNNWATTC training registrations. Coordinate appropriate continuing education certifications for PNATTC activities. Coordinate collection and reporting of GPRA data. Oversee and coordinate travel arrangements for local, regional and national project activities. Advise UW and non-UW staff of UW travel policies and procedures. Approve travel reimbursements. May supervise the work of a 50% FTE office assistant.
Grants Management 20%
Provide day-to-day operation and administrative functions for Project Director and Co-Director, and other project staff. Work with Project Director and departmental staff to submit fiscal reports and funding requests to sponsor Forecast, monitor and manage project budget. Communicate UW fiscal procedures to vendors and independent contractors. Develop project budgets, justifications and scopes of work in collaboration with subject matter experts. Initiate, monitor, amend and renew consulting agreements or subcontracts according to UW fiscal policy. Interpret and apply institutional and federal sponsor guidelines, policies and regulations as they apply to project administration operations. Ensure compliance with sponsor award policies, UW fiscal policies and departmental practices. Maintain project files and ensure appropriate documentation is kept for audit. Prepare and submit requisitions according to UW Procurement Services procedures. Utilize GrantTracker, MyFD, Procurement Reports, Ariba and other UW systems to monitor award processing, spending and reporting. Review invoices and monitor payment progress. Obtain quotes for goods and services.
Minimum Requirements Bachelor's degree and at least three years office/staff support experience including at least two years in the area of Federal grant research, preferably in a University setting. Proficiency in oral and written communication, implementing complex projects, consultation and meeting facilitation, and report preparation. Knowledge of relevant computing programs (i.e., Word, Excel, Publisher, PowerPoint, and Pagemaker) and basic website management processes.
Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.
Program or Project management, coordination and/or monitoring; report preparation and program evaluation Excellent attention to detail, accuracy, and efficiency; excellent skills in oral and written communication, implementing complex projects; excellent ability to problem solve, exercise independent judgement and initiative; excellent communication skills with diverse population internally and externally.
Travel and Special Conditions
Travel within the state, region and mandatory national steering committee. Operates within an office environment.
Appointment to this position is contingent upon obtaining satisfactory results from a criminal background check
Application Process: The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Criminal Conviction History, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select Apply to this position. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your My Jobs page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
Founded in 1861, the University of Washington is one of the oldest public institutions in the west coast and one of the preeminent research universities in the world. The University of Washington is a multi-campus university comprised of three different campuses: Seattle, Tacoma, and Bothell. The Seattle campus is made up of sixteen schools and colleges that serve students ranging from an undergra...duate level to a doctoral level. The university is home to world-class libraries, arts, music, drama, and sports, as well as the highest quality medical care in Washington State and a world-class academic medical center. The teaching and research of the University’s many professional schools provide undergraduate and graduate students the education necessary toward achieving an excellence that will serve the state, the region, and the nation. As part of a large and diverse community, the University of Washington serves more students than any other institution in the Northwest.