Salary is commensurate with experience and education.
As a UW employee, you will enjoy generous benefits and work/life programs. For detailed information on Benefits for this position, click here.
The University of Washington (UW) is proud to be one of the nation's premier educational and research institutions. Our people are the most important asset in our pursuit of achieving excellence in education, research, and community service. Our staff not only enjoys outstanding benefits and professional growth opportunities, but also an environment noted for diversity, community involvement, intellectual excitement, artistic pursuits, and natural beauty.
Founded in 1899, the University of Washington School of Law is one of the nation's top public law schools; it also enjoys strong private support for leading programs in Asian Law, Global Health, Law & Technology, Tax, and Environmental Law. Located in William H. Gates Hall, a new state-of-the-art facility in vibrant Seattle, the School of Law is also home to the Gates Public Service Scholars program and the Barer Institute for Law and Global Human Services.
The University of Washington School of Law is seeking a full time Operations and Facilities Manager.
This position will serve the operations and facilities manager for the Law School and Law Library, reporting to the Assistant Dean for Finance and Administration.
The Operations Manager will oversee the day-to-day office operations, HR and budgets for the Faculty Support and Facilities groups. This position will manage faculty services for UW Law; this includes assessing the complex instructional needs of the faculty, and interpreting university-wide and law school-specific policies for staff, faculty, and students. This position will serve as a liaison for faculty, staff, students and visitors to the school.
The Operations Manager will be responsible for managing capital renovation projects. That includes planning, initiating, managing and coordinating to projects to successful completion. This position analyzes UW Law's current and future infrastructure needs and develops plans for addressing those needs.
The Operations Manager will be addressing the Law and Law Library's infrastructure needs and must adhere to University policies and procedures while addressing the issues. This position will be involved with building maintenance and will require knowledge of various customer needs. Working in a University environment requires the ability to know when and with whom to coordinate program activities. The scope of the work requires the ability to communicate effectively with diverse audiences. It is necessary that this position can respond immediately and effectively during emergency situations.
Built in 2002 William H. Gates Hall houses student classrooms, meeting space, a caf, clinics, faculty, administration and student organization offices, and the Law Library. The Operations Manager will be essential to UW Law's effort to plan and adapt our space in response to student, faculty, and staff needs. The changing needs of our community have added to the variety of complex building environments and maintenance needs.
Operations Management and Finance
Establish regular communication with law community regarding building updates and safety.
Develop and manage all budgets related to faculty support and facilities.
Prepare and/or direct the preparation of reports, budgets, office manuals and policies and procedures.
Plan, organize, manage, and facilitate meetings and retreats for Faculty Support and Facilities staff.
Represent the Faculty Support and Facilities groups at department meetings.
Manage client and vendor relations by securing quotations, analyzing bids, finalizing contracts, and preparing purchase orders.
Serve as interdepartmental liaison with Facilities Services, University Police Department, Environmental Health and Safety, and other appropriate departments or agencies.
Perform other duties as required.
Facilities & Maintenance
Oversee and develop long range plans for emergency preparedness for all occupants of the Law School and Law Library.
Develop an inventory management tool to keep track of Law and Law Library's assets. This includes a plan for replacing furniture, equipment and classroom technology.
Will serve as the backup facilities coordinator as needed.
Manage major and minor capital projects, and contrition or renovation with the school.
Will work closely with Director of Events to ensure all events and special programming are managed safely and within School's capacity, and University policies and procedures.
Develop and maintain written policies and procedures for school facilities maintenance.
Develop safety and emergency plan for Law and Law Library building facilities and institute regular staff and faculty training on emergency preparedness.
Will oversee the Faculty Support Manager.
Manage complex faculty instructional needs, and help interpret university-wide and law school-specific policies for staff, faculty, and students.
Maintain relationships between faculty and support staff, monitor faculty workload requests to ensure that requests fall within support staff job classifications, coordinating overload coverage and setting workload priorities.
Set the strategic direction for the faculty support staff team, including implementation of new policies and procedures.
Regularly assess attainment of team service goals.
Ensure that questions and requests from both faculty and support staff receive attention and timely response.
Take the lead role in orienting and mentoring new Faculty Support and Facilities staff.
Create and maintain intranet website containing all Faculty Support Group office procedures, recommend new office procedures, and exercise independent judgment in interpreting and applying existing procedures.
Will supervise up to 4 classified staff and 5 student workers on faculty support and facilities team
Coordinate with Department HR to prepare and submit personnel actions
Manage recruitment, hiring, and onboarding processes
Serve as team's resources for HR related questions
Supervise staff including hiring, performance management, training, discipline, coaching, team building, and merit and promotion recommendations. Set goals for the next evaluation period.
Serve as a resource to supervisor regarding the capabilities and training needs of individual support staff.
Bachelor's Degree in Business Administration, Construction Management, or related field.
2-3 years of program management experience.
Demonstrated ability to work independently under general direction without detailed supervision and be successful in working independently with others to accomplish program goals.
Must work well with diverse populations in a service oriented environment.
Expertise with Microsoft Office (Outlook, Word, PowerPoint, Excel).
Proven customer service, organizational, and problem-solving skills.
Ability to work effectively as a team member or independently as required.
Excellent written and oral communication skills.
Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.
Ability to read and understand construction drawings, schedules and budgets.
Ability to recognize unsafe conditions and apply relevant policies.
Familiarity with UW policies and procedures.
Experience managing special events.
Demonstrated track record of initiative, attention to detail, good judgment, intelligence and professionalism in the work place.
CONDITIONS OF EMPLOYMENT:
Appointment to this position is contingent upon obtaining satisfactory results from a criminal background check.
Application Process: The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Criminal Conviction History, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select Apply to this position. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your My Jobs page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
Founded in 1861, the University of Washington is one of the oldest public institutions in the west coast and one of the preeminent research universities in the world. The University of Washington is a multi-campus university comprised of three different campuses: Seattle, Tacoma, and Bothell. The Seattle campus is made up of sixteen schools and colleges that serve students ranging from an undergra...duate level to a doctoral level. The university is home to world-class libraries, arts, music, drama, and sports, as well as the highest quality medical care in Washington State and a world-class academic medical center. The teaching and research of the University’s many professional schools provide undergraduate and graduate students the education necessary toward achieving an excellence that will serve the state, the region, and the nation. As part of a large and diverse community, the University of Washington serves more students than any other institution in the Northwest.