Currently in its 54th year, the Harvard Chan-NIEHS Center for Environmental Health (EH) is a National Institute of Environmental Health Sciences (NIEHS) funded Environmental Health Core Center that serves over 60 Center Investigators at HSPH and the greater Harvard Longwood Medical Area. In addition to providing an array of scientific support services, the Center fosters collaborations, training, and cutting-edge research related to Environmental Health. Its annual base budget is approximately $1.7M, with additional supplements possible each year as determined by NIEHS. The NIEHS Center is currently seeking a Senior Grants and Projects Manager that will have a significant level of financial responsibility and administrative/project management duties related to the $9M/5-year Harvard-Chan NIEHS Center -- in addition to the managing of a portfolio of grants belonging to other EH faculty.
The Senior Grants and Projects Manager position has two key components. The major focus, for the first year, is to provide grant management expertise and administrative/project management support to the NIEHS Director for the submission of the competitive renewal of the NIEHS Center grant. Once the renewal is submitted, the Senior Grants and Projects Manager will maintain Center's financial and administrative/project management needs related to the NIEHS grant. Simultaneously, the second focus of the position is to provide pre- and post- award support to 2-3 additional faculty in the EH Department -- both during and after the NIEHS Center grant submission process is complete.
NIEHS Center-related duties and responsibilities include, but are not limited to, the following:
- Coordinating the preparation of the competing renewal, due April 1, 2018 - Under the guidance of the Center Director, shaping the structure and content of the competing renewal, as well as coordinating all of the input necessary for the grant -- such as gathering relevant data and statistics, from various faculty members across the multiple cores and sub-cores, for the submission - Assisting the Center Director with drafting and editing the content of the grant proposal - Managing the annual, non-competing renewals of the grant, including carry-forward requests - Managing all of the finances related to this grant, and working with other grant managers to track and document effort of all faculty supported by this grant - Working with the Office of Sponsored Programs to assure that all required financial reports are delivered accurately and on time to the NIEHS - Managing the grant's pilot project program (2 rounds of pilot projects per year, typically 5-7 pilot projects per round) and its review process -- this includes soliciting and compiling pilot project reviews, preparing summary sheets for pilot project evaluation, notifying applicants of results, maintaining financial records for each pilot project, and gathering progress reports for each - Maintaining records of all publications, accomplishments, membership status, etc. supported by the Center - Coordinating the facility access fund program, which provides funds for specific analyses in support of environmental health -- including review of applications, notifying recipients, and monitoring expenditures and products - Publicizing the Center's activities by managing the Center's website, social media campaigns, advertising events by email and flyers, and publishing the monthly newsletter - Coordinating NIEHS Center executive committee meetings and special events including retreats, external advisory board meetings, colloquia, seminars, etc. - Other duties as assigned
Duties and Responsibilities will be continued in the "Additional Information" section.
PLEASE NOTE: This position has a term end date of March 31, 2019, with possibility for extension based on grant funding renewal.
Duties and Responsibilities continued:
The second aspect of the position entails performing all pre- and post- award functions for 2-3 additional faculty members in the first year. After the NIEHS Center grant is submitted, we expect that the number of faculty portfolios serviced by the Senior Grants and Projects Manager will increase.
Pre-award responsibilities include, but are not limited to, the following:
- Grant preparation, budget development, application form submission, and responding to sponsor requests - Working directly with Principal Investigator(s) and interfacing with central administrative offices, such as Sponsored Programs Administration (SPA), to ensure that the applications meet all University, School and sponsor requirements - Other duties as assigned
Post-award responsibilities include, but are not limited to, the following:
- Creating budget reconciliation and forecasting reports, and using these reports to meet regularly with the PIs to review their financial situations - Reviewing and approving all expenditures - Ensuring compliance with requirements such as effort reporting, submitting payroll changes for faculty and staff, completing timely journal entries as necessary, grant close-outs, etc. - May be responsible for managing recharge service center finances - Other duties as assigned
PLEASE NOTE: This position has a term end date of March 31, 2019, with possibility for extension based on grant funding renewal. ___________________________________________________________________________________________________
Harvard offers an outstanding benefits package including:
Time Off: 3- 4 weeks paid vacation, paid holiday break, 12 paid sick days, 11.5 paid holidays, and 3 paid personal days per year.
Medical/Dental/Vision: We offer a variety of excellent medical plans, dental & vision plans, all coverage begins as of your start date.
Retirement: University-funded retirement plan with full vesting after 3 years of service.
Tuition Assistance Program: Competitive tuition assistance program, $40 per class at the Harvard Extension School and discounted options through participating Harvard grad schools.
Transportation: Harvard offers a 50% discounted MBTA pass as well as additional options to assist employees in their daily commute.
Wellness Options: Harvard offers programs and classes at little or no cost, including stress management, massages, nutrition, meditation and complimentary health services.
Harvard access to athletic facilities, libraries, campus events and many discounts throughout metro Boston.
Join the Harvard T.H. Chan School of Public Health to support our mission of health research and education, and to be a part of the oldest institution of higher learning in the country!
Salary Grade: 056
Union: 55 - Hvd Union Cler & Tech Workers
- 5+ years of experience, with 3+ years of those years in pre- and post-award management experience (both federal and non-federal), required; a combination of education and experience may be considered.
- Bachelor's degree preferred - Experience with Harvard/SPH policies and systems (GMAS and Wasabi) preferred - Advanced Excel skills preferred - Experience working directly with research faculty and/or PIs preferred - Working knowledge of research compliance issues, key federal grant regulations (OMB Circulars A-110, A-21, A-133), other related compliance issues, and HU/SPH policies/regulations preferred - Knowledge of database management preferred - Familiarity with social media, e.g. managing websites, twitter, etc. is helpful but not essential - Experience proof-reading and editing scientific manuscripts preferred - Excellent communication and project management skills preferred
EQUAL OPPORTUNITY EMPLOYER: We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.
About Harvard University T.H. Chan School of Public Health
Harvard University is devoted to excellence in teaching, learning, and research, and to developing leaders in many disciplines who make a difference globally. The University, which is based in Cambridge and Boston, Massachusetts, has an enrollment of over 20,000 degree candidates, including undergraduate, graduate, and professional students. Harvard has more than 360,000 alumni around the world. T...he University has twelve degree-granting Schools in addition to the Radcliffe Institute for Advanced Study, offering a truly global education. Established in 1636, Harvard is the oldest institution of higher education in the United States.