Job Requisition Number: 23781. UC Berkeley School of Law is one of the nation’s great centers for legal education, ever exploring new intellectual boundaries while tacking urgent, real-world issues. Berkeley Law is also known for its vibrant and engaged community of student s and scholars who are committed to providing leadership and making a difference on problems of local, national, and global import.
Reporting to the Director of Operations, the EMS Administrator serves as administrator of room scheduling. Uses, manages, and maintains the EMS Enterprise product to handle the Law School’s room reservations, including rental of rooms to outside groups.
•Administers a defined operational program or activities which may include some of the following functions: facilities, space planning, promotion to outside groups, financial transactions, informational technology, and safety. •Functions as a resource on issues such as researching complex event scheduling and planning and facilities usage, escalated customer service problems and vendor concerns. •Establishes methods to create and maintain invoicing of room rentals to outside groups; develops standards and procedures for billing and invoicing, payment options, notification methods, and payment reconciliation, including recharges for campus department usage. •Gathers and analyzes resource data; prepares reports or analyses of operational activities, evaluation of current and proposed services, etc., for internal/external constituencies' review and decision-making. •Oversees the development and revision of standard operating procedures and guidelines. Conducts trends analyses and develops resulting recommendations. •Oversees safety protocols; works with Director of Operations and Facilities Manager to ensure that facilities are used in accordance with campus safety policies; distribute keys and assign card key clearance access. Distribute parking passes to official Law School guests in accordance to established procedures and campus protocols. •Participates in the implementation of enhancements that will improve the performance and reliability of the system. •Documents database operations and design as well as maintains up-to-date information in the EMS database.•Working knowledge of common campus-specific and other computer application programs, in particular of enterprise-level database systems •Solid communication and interpersonal skills to communicate effectively with all levels of staff, both verbally and in writing •Ability to work independently as well as on a team •Ability to establish and maintain effective working relationships •Solid organizational skills and ability to multi-task with demanding timeframes •Ability to use discretion and maintain all confidentiality •Strong analytical and problem-solving skills •Ability to use sound judgment in responding to issues and concerns •Strong attention to detail •Ability to successfully complete a criminal background check •Bachelor’s degree in related area and/or equivalent experience/training
The University of California was chartered in 1868 and its flagship campus - envisioned as a "City of Learning" - was established at Berkeley, on San Francisco Bay. Today the world's premier public university and a wellspring of innovation, UC Berkeley occupies a 1,232 acre campus with a sylvan 178-acre central core. From this home its academic community makes key contributions to the economic and social well-being of the Bay Area, California, and the nation.