The position is accountable for prompt and efficient analysis and collection of account balances with the goal of minimizing days sales outstanding (DSO) and avoiding bad debt write-offs while maintaining customer relationships. The incumbent is also accountable for managing issuance of credit to customers, working within Tru Vue and with the customer to resolve credit issues and disputes. This position also has the responsibility for invoicing customers on a daily basis, maintaining strategies in GetPaid software, performing various month-end reporting functions, processing accounts payable invoices, and assisting with monthly and quarterly internal SOX testing. Must analyze and resolve issues in these areas and support other department functions as needed to assure smooth operations.
Credit and Collections
Prepare daily cash deposits and fills out cash control sheet daily.
Enter finalized cash receipts and updates accounts receivable ledger by customer.
Balance total cash receipts weekly.
Files check stubs and bank receipts.
Invoicing and Accounts Receivable
Generate invoices daily and send to customer via appropriate means (EDI, Fax, Mail, etc.)
Research and process customer claims of invoice payment.
Research and process charge backs, returns, and bad checks.
Answers accounts receivable phone inquiries and follows up.
Call and/or mail correspondence to customers as necessary in order to update accounts.
Issue demand letters to delinquent accounts as necessary.
Define, update, and manage strategies in GetPaid software.
Coordinate the review and approval process for issuance of credit to customers in accordance with Tru Vue’s best interests.
Access external credit reporting agencies to evaluate risk.
Keep Finance and Executive Teams apprised of any situations that may impact our credit management and/or have a material effect on Tru Vue.
Sort out and get approval for recommended direction on non-routine transactions and problems.
Audit and code accounts payable voucher packets and enter into system. Audit and correct posting reports. Reconcile A/P Aging to General Ledger
Determine if the purchase order has items subject to sales taxes. If tax-exempt supply the vendor with either the appropriate blanket exemption certificate or a single purchase exemption certificate.
Review and reconcile expense account reports and purchase card transactions.
Process incoming mail and other vendor communications. Match vendor invoices with receiving documents.
Maintain all vendor files and create new vendor files as needed.
Prepare timely filings with the state.
Keep all invoices received and checks to be issued current on a weekly basis.
Obtain approval on non-purchase order expenditures such as monthly billings on services or leases. Issue checks for automatic internally generated payments such as use tax payments.
Prepare a month-end list of ‘open receivers’ for goods and services received but not yet billed by the vendors. Enter as part of the month end close process.
Control the month-end close in the accounts payable area. This includes reconciling to the general ledger and printing final reports.
Review vendor statements and reconcile items over 30 days past due.
Tie out Accrued Payables Account to General Ledger. Review Accrued Payables on a monthly basis for outstanding items.
Accounting and SOX
Reconcile Accounts Receivable to the General Ledger.
Assist in annual SOX and Financial audits.
Assist in annual FCPA compliance updates.
Assist in SOX compliance testing and file maintenance.
Represent Tru Vue externally as assigned (e.g., bankruptcy proceedings).
Participate in special projects at Business Unit or Corporate/Shared Services as assigned.
Interact and function effectively in a high performance team environment.
Document and monitor procedures and processes to eliminate variation and promote sharing of knowledge. This includes writing and maintaining the work procedures for assigned responsibilities.
Learn, understand, and follow documented work procedures.
Initiate and support continuous improvement and elimination of waste and variation in processes using established improvement processes. Support and assist as needed in maintaining and improving operations.
Cross train in related functions and assist others in obtaining cross-functional capabilities.
The above responsibilities represent the major tasks assigned to incumbents is this position. They are not intended to be an exhaustive list of all tasks. On occasion, incumbents may perform other related tasks.
Education and Experience: (Minimum requirements)
Minimum of 2 years technical training or college level course-work in accounting and 5 or more years of experience in credit and accounting related areas. An equivalent combination of education and experience may be substituted.
Demonstrated computer and office skills required. Must be proficient in both spreadsheet and word processing software. Prefer experience with a fully integrated manufacturing software system.
Accounting or finance experience is a plus.
NACM (National Association of Credit Managers) certifications preferred (CBA, CBF).
Demonstrated ability to work effectively in a team atmosphere.
Sensitive to other cultures/backgrounds, able to work in a multi-cultural workplace.
Effective organizational skills to plan work schedules and manage multiple projects.
Excellent oral and written communication skills with all levels of the organization. Excellent interpersonal skills.
High sensitivity to quality and on time delivery of materials.
Proven excellent problem solving and root cause identification and troubleshooting skills.
Demonstrated ability for detail orientated work.
Ability to work independently.
Strong computer skills. Experience with computer programs such as Microsoft Excel, Microsoft Word.
Communication Expectations: (exempt/office hourly)
The position routinely requires verbal and written communication in English in order to complete the daily business requirements. Verbal communications include, but are not limited to: team meetings to discuss daily department requirements, work instructions to team members, presentations to management or customers, project meetings with peers and management, communications with peers and management, and safety instructions and training. Written communications include, but are not limited to: department paperwork, projects updates, safety walkthroughs, purchase orders, continuous improvement projects, and communications with peers, customers, and management
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. For specific lifting, pushing and pulling thresholds for this position, please see HR.
While performing the duties of this job, the employee is regularly required to stand, walk, and use hands to finger, handle, or feel objects, tools, or controls. The employee is frequently required to talk or hear and reach with hands and arms. The employee must regularly lift and/or move up to 30 pounds and occasionally lift and or move up to 50 pounds. The employee is occasionally required to climb, stoop, kneel, or crouch. Vision requirements for this job include close vision, depth perception, and the ability to adjust focus.
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to allow individuals with disabilities to perform the essential functions.
This job is primarily performed in an office setting. The noise level in the office is generally moderate. May involve some activities in a factory setting.
Tru Vue is an equal employment opportunity employer
We Value YOU. You are smart, flexible, and likeable. You have the education and experience to succeed in your role. You have demonstrated initiative, intellectual curiosity, and are self-motivated. You are motivated by team victories and want to play a part in the success.