Manages all aspects of the Foundations operations including, financial management, facility management, human resources, administration and event management. Acts as a liaison, with daily oversight, to Aramark food service for the on-site dining facilities. Supports the day-to-day operations of the Foundation, working with programming, development and Jewish Education staff to assist with financial issues and administrative needs. Assists in the completion of the annual budget. Conducts cash projections for Executive Director and Board of Directors. Approves monthly bills and check requests for payment. Oversees the institutions multiple bank accounts. Deposits event funds and grant income into bank accounts. Reconciles bank accounts and credit cards monthly. Approves Expenses in Expensify. Provides Hillel Council of New England with proper documents for bill payments, deposits, and account reconciliations. Invoices Boston University departments and outside groups for building use. Reconciles BU bills and provides all documentation to HCNE. Coordinates with Boston University Alumni for weekly development funds. Inputs income and expenses into Quickbooks. Creates Internal Service Requests (ISRs) and Facilities Services Requests (FSRs) for University Services including BU Dining, BUPD, IS&T, and trade shops. Works with Assistant Director and Director of Development in reviewing the budgets of all programming staff and development staff. Maintain administrative budget. Order monthly custodial supplies. Direct cleaners on responsibilities and requests. Performs general maintenance within building. Liaise with BU Facilities for building maintenance and upgrades. Manage building alarm and swipe card access systems. Control building access. Work with HCNE in the onboarding of new staff members. Store all necessary documentation. Enroll new staff members into the proper Hillel International, B.U., & financial systems. Hires non-work study students. Approves student payroll through ADP. Coordinates work study hires with the BU student employment office. Final signature on work-study hour approval. Hire police details and/or security when needed. Work with BU Emergency Management and BUPD regarding the security of the building, emergency readiness and the continuity of operations. Collaborate with BU departments to improve environmental impact of building usage.
Experience in a non-profit and/or educational setting is highly recommended. One to two years in event planning/management. Strong knowledge of Microsoft Office Suite and QuickBooks. Ability to adapt in order to work both independently and on a team. Excellent communication skills (verbal and written). Detail orientated. Basic knowledge of Kashrut standards. Position requires the ability to move/lift heavy objects (50+ lbs.). Bachelor's Degree.
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