This position will remain open until a successful candidate has been identified.
UCSD Layoff from Career Appointment: Apply by 5/24/17 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor. Eligible Disability Counseling and Consulting services (DCC) or Special Selection clients should contact their Vocational Rehabilitation Counselor for assistance.
The Department of Medicine is responsible for fulfilling the teaching, research, and clinical missions of the University of California, San Diego and employs 486+ full-time salaried faculty members and 100+ academic appointees. Staff personnel include 600+ staff in 9 bargaining units, students, and volunteers. There are 250 clinical faculty practicing at multiple sites and hospitals.
Reporting to the Administrative Vice Chair for the Department of Medicine (AdVC), the Director for Fiscal Affairs and Resource Management is responsible for coordination, development, implementation, management, and monitoring of the overall departmental financial system and resources in the areas of academic operations, teaching, and research for the Department of Medicine (DOM). Financial oversight will be for an approximate annual budget of over $190 million. Additionally, this position will oversee resource management of departmental space, inventorial equipment and operational resources, while providing strategic leadership over the Department of Medicine Business Office to comply with policy and serve the needs of leadership, management and employees.
The incumbent will oversee the following, but not limited to: System administration, financial reporting, program management, resource management, systems analysis, and database management. Under the direction of the AdVC and in collaboration with the Executive Director for Clinical Operations and Decision Support, the incumbent is responsible for short and long-term planning, development and implementation of policies and procedures for fiscal, administrative, and operational management for the department and its divisions.
He/ She must successfully collaborate with departmental leadership, division chiefs and administrators, program directors, and campus leaders to ensure departmental and divisional goals and objectives are achieved through initiative and management leadership. Will develop the operational reporting structure, providing growth and developmental opportunities to staff and oversee the development and implementation of training classes where needed.
Must adhere to UC policy and procedure in performing all duties of the position.
Graduation from college with a major in business administration, economics, statistics, management/ finance, or an allied field, and six years of experience in financial analysis or operational management; or an equivalent combination of education and experience.
In-depth knowledge of extramural contract and grant requirements and regulations for sponsored research, and university policies and procedures governing the administration of federal and non-federal contracts and grants.
Demonstrated working knowledge of financial, budget and payroll systems, or similarly complex administrative systems within a complex and multi-disciplinary institution. Ability to identify, interpret, and make decisions about many complicated anomalies.
Excellent computer skills and working experience with computer software programs such as Access, Excel, PowerPoint, and MS Office. Excellent mathematical skills, knowledge of database management systems with strong emphasis on Excel and Access.
Demonstrated ability/ experience in facilities management, space planning, and allocation of resources and equipment in a public institution/ university setting or equivalent experience with resource and capital management.
Expert knowledge and experience in developing and successfully managing academic, research, and clinical budgets including identifying variances and developing and implementing corrections to avoid or reverse deficit conditions.
Strong leadership and supervisory skills with the ability to act within UC personnel policies and in the best interests of the employee, division, and the university. Proven ability to function effectively under pressure and cope with a variety of personalities. Experience with crisis situations and proven ability to facilitate and resolve interpersonal conflicts.
Excellent analytical and problem-solving skills, with the ability to analyze situations, define problems, formulate logical conclusions, recognize alternatives, and recommendations.
UC San Diego is an academic powerhouse and economic engine, recognized as one of the top 8 public universities by U.S. News and World Report. Innovation is central to who we are and what we do. Here, students learn that knowledge isn't just acquired in the classroom - life is their laboratory. UC San Diego's rich academic portfolio includes six undergraduate colleges, five academic divisions and ...five graduate and professional schools. The university's award-winning scholars are experts at the forefront of their fields with an impressive track record for achieving scientific, medical and technological breakthroughs.