The Administrative Assistant (AA) assists the Program Coordinator (PC) with all Program work. This position supports the evening administrative agenda of the Legal Rhetoric: Writing and Research Program, which services approximately 430 students annually. Under the supervision of the Program Coordinator, the incumbent assists in the implementation of administrative systems necessary for this program, interacts with students, faculty and administrators, and works to insure the smooth operation of the program. Besides assisting the Program Coordinator, the incumbent provides support services for six full-time Instructors, 17 adjunct Professors, approximately 50 Dean’s Fellows, scheduling, classes, study groups, and document and curriculum production and dissemination for 30+ sections of Legal Rhetoric.
American University is an equal opportunity, affirmative action institution that operates in compliance with applicable laws and regulations. The university does not discriminate on the basis of race, color, national origin, religion, sex (including pregnancy), age, sexual orientation, disability, marital status, personal appearance, gender identity and expression, family responsibilities, political affiliation, source of income, veteran status, an individual’s genetic information or any other bases under federal or local laws (collectively "Protected Bases") in its programs and activities.
A college degree or the equivalent in work experience is required.
A least 2 years of office experience
Must have strong written and oral communications, interpersonal, planning, and organizational skills
Must be able to work with diverse constituencies and be creative and flexible in solving problems
Must be able to work well under pressure, handle multiple activities, and respond to time constraints
Must possess mature judgment, have a professional attitude, and manage conflict tactfully and decisively
Must be experienced with MS Office Suite, specifically Word, PowerPoint, Publisher, Outlook, and Excel
Must be able to conduct Internet research and operate eFax, a copy machine and scanner
This position requires excellent organizational, writing, and communication skills
Must be extremely attentive to detail, familiar with the preparation of standard office documents, such as letters and reports
Must be able to maintain confidentiality about all office
Required hours are 4:30-8:00 p.m. Monday-Thursday; the remaining hours may be arranged as mutually convenient and may include Fridays
Other technical skills that are helpful include: utilizing programs such as EMS (Event Management Software), Easy Grade Pro, SeatGen, and Datatel, as well as accessing websites such as Westlaw/TWEN
A global outlook, practical idealism, and a passion for public service define American University. American University is a private doctoral institution situated in a residential neighborhood of northwest Washington, D.C. Our academic strengths are grounded in social responsibility and a commitment to cultural and intellectual diversity.