UCSD Layoff from Career Appointment: Apply by 06/12/17 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor. Eligible Disability Counseling and Consulting services (DCC) or Special Selection clients should contact their Vocational Rehabilitation Counselor for assistance.
UC San Diego career employees who have passed their trial period will have priority consideration for this position. Recruiters will begin to refer qualified internal applicants after the first 7 days of the job posting. Qualified external applicants may be referred to the hiring department, if a qualified pool of internal candidates is not identified and upon the request of the hiring manager.
This position is open until filled.
Incumbent provides high level administrative and programmatic support to the BRC. This includes managing the day-to-day operations, BRC infrastructure, facilities management, and student program/event coordination and logistics for the BRC.
The incumbent develops, analyzes, interprets, and implements policies and procedures for the operations of the BRC, including front desk operations, facility usage, implementation of and adherence to financial protocols & procedures, and requests for information and referral. The incumbent acts as the primary fiscal transaction preparer (MyEvents, MyPayments, MyTravel, Express Card purchases, etc.) for the BRC.
Incumbent serves as liaison with Facilities Management, IT, Marketplace, ACT, CMS, EVC business office and VC EDI Office to ensure the infrastructure needs of the BRC are met. Incumbent also oversees and coordinates student volunteer program, intern schedules, and BRC usage calendar to ensure maximum coverage and support of BRC programs.
The incumbent manages staff travel, generates all PR and promotional materials (website, social media, correspondence) and as needed is assigned projects of a highly confidential and sensitive nature.
Occasional overtime may be required. Must be willing to work weekends and evenings as needed.
Please submit a cover letter for a complete application.
Proven experience with successful event planning and organization of special events, including familiarity with general accepted practices of the industry.
Proven skills to handle logistics of a wide variety of special events including meetings, staff appreciation socials, lectures, seminars, and workshops.
Experience with project management and demonstrated experience working on projects from conceptualization to completion.
Demonstrated advanced skills with a wide range of computer software, including calendar, spreadsheet, word processing and database applications.
Experience in providing day-to-day work direction to students; ability to oversee and direct the work of multiple student employees.
Demonstrated experience working with faculty or staff in developing co-curricular programs.
Experience processing a variety of administrative functions such as reimbursements, payments, travel, food orders, room reservations, AV, telephone reception, and ordering supplies.
General knowledge of diversity, equity, and inclusion including an understanding of the historical and social context of diversity, equity, and inclusion, and of the intersections of identities including but not limited to: race, ethnicity, gender, sexual orientation, religion, and SES.
Graduation from a 4-year college/university with relevant a Bachelor's Degree; and/or equivalent combination of education, experience, and skills to perform the functions of the job.
Ability to properly assess student crisis and provide appropriate referrals and support.
Proven skill and ability to analyze, plan, develop, coordinate and implement office systems to ensure efficient operation.
Ability and knowledge of grammar, spelling, punctuation and usage to compose letters, emails, and other written documents
A background check is required.
Duties may require direct contact with children (defined as individuals under the age of 18); completion of the Child Abuse and Neglect Reporting Act (CANRA) form will be required.
UC San Diego is an academic powerhouse and economic engine, recognized as one of the top 8 public universities by U.S. News and World Report. Innovation is central to who we are and what we do. Here, students learn that knowledge isn't just acquired in the classroom - life is their laboratory. UC San Diego's rich academic portfolio includes six undergraduate colleges, five academic divisions and ...five graduate and professional schools. The university's award-winning scholars are experts at the forefront of their fields with an impressive track record for achieving scientific, medical and technological breakthroughs.