The Weinberg College of Arts and Sciences is reimagining traditional arts and sciences education in ways that prepare our students for success in an ever-changing, complex world. The College is the most comprehensive of Northwestern’s 12 schools, offering 47 majors to approximately 4,300 undergraduate students. Our goal is to develop in students a Northwestern Mindset – a flexible, adaptable view of the world that seeks to understand the pressing issues of today and transform them into the promising new opportunities of tomorrow. Staff who work in the College think creatively, work collaboratively, and are dedicated to building a strong community.
The hallmark of our distinctive educational model is diversity in all of its manifestations. We are committed to maintaining and enhancing the breadth and depth of our course offerings and to ensuring the intellectual and experiential diversity of our faculty and students. In short, we believe that diversity is an essential value that lies at the heart of our community and one that needs to be actively encouraged and pursued.
Provides a variety of clerical & administrative support for the Department of Chemistry Graduate Program which includes using word processing, spreadsheet, database, and/or presentation software; screening calls & visitors; preparing agendas & making arrangements including travel, etc. for meetings & special events.
Working Conditions: This position may require work on evenings and weekend events.
Documents & Databases
Enters information into spreadsheets and/or databases for historical record of admission protocol and GSTS (Graduate Student Tracking System)
Prepare spreadsheet for Chair of Graduate Affair to appropriately assign faculty and track student examination committees.
Coordinates content maintenance of website by keeping graduate program resources up to date and social media.
Maintain Chemistry LinkedIn Groups by communicating with research groups on graduates and postdoctoral alumni.
Processes visitor expense reports and places orders.
Coordinates registration & travel for potential applicants, student prospective visit weekends, and other student related-travel.
Coordinates events such as student orientation, perspective student visits, which may include scheduling rooms & arranging for routine materials, technology & refreshments.
Serves as first point of contact for graduate students on university related inquiries and provides guidance and support during their enrollment.
Guides students through admissions process by working with perspective students to discuss requirements and expectations.
Organizes internal application review process by working with the Chair of Graduate Admissions and Admissions committee.
Reviews student files/records for academic progress, identify at risk students, and implement programmatic plan for academic success with input and approval from the Chair for Graduate Affairs.
Interprets existing policies & procedures; etc. by working with students to formalize petitions for academic curriculum, change exam timing, and committee member selection.
Organize and manage student lead committees such as NUBOND (diversity and inclusion), peer mentorship, and graduate liaison committee, by setting up monthly/bi-monthly meetings to make sure the students are on track and meeting deadlines/goals.
Performs other duties as assigned.
A high school diploma or its equivalent along with 2 years of administrative support experience is required.
Advanced Microsoft Office skills (PowerPoint, Word, and Excel), Outlook, and web browsers.
Excellent communication skills.
Professional demeanor (helpful, respectful, approachable).
Ability to adapt behavior to meet the needs of students and faculty; utilize discretion when applicable.
Extremely well organized.
Ability to multi-task, oversee and manage.
Demonstrates logic, rationality and objectivity and shows common sense when making educated decisions.
Capable of working as part of a team as well as autonomously as the situation requires.
Ability to present information to large groups clearly and effectively.
Successful completion of a full 4-year course of study in an accredited college or university leading to a bachelor's or higher degree; OR appropriate combination of education and experience and 3 years' in higher education or other relevant experience required
Knowledge and experience with NU computer systems (SES, GSTS, CollegeNet, NUFinancials)
Experience working with students on sensitive and confidential matters.
Experience academic advising.
As per Northwestern University policy, this position requires a criminal background check. Successful applicants will need to submit to a criminal background check prior to employment.
Northwestern University is an Equal Opportunity, Affirmative Action Employer of all protected classes, including veterans and individuals with disabilities. Women, racial and ethnic minorities, individuals with disabilities, and veterans are encouraged to apply. Hiring is contingent upon eligibility to work in the United States.
Northwestern University is a major private research university with 12 academic divisions located on three campuses in Evanston, Chicago, and Education City in Doha, Qatar. We have approximately 2,500 full-time faculty members, 17,000 graduate and undergraduate students, and over 5,700 full and part-time staff. Northwestern University combines innovative teaching and pioneering research in a highl...y collaborative environment. It provides students and faculty exceptional opportunities for intellectual, personal and professional growth.