This individual oversees the planning, execution, and evaluation of multiple faculty development programs offered by the Office for Faculty Affairs (OFA) including, the HMS Leadership Development Program for Physicians and Scientists, a complex 3-day annual leadership program with competitive application process and CME credits for participants; the Eleanor and Miles Shore Scholars in Medicine Fellowship Program, a competitive grants program with awards up to $2.5 million per year and associated annual celebration; and the annual New Faculty Orientation. S/he leads efforts for all new faculty development programs, events or activities in the Office for Faculty Affairs. This person conducts bi-weekly planning meetings with the Dean for Faculty Affairs, the Associate Dean for Faculty Affairs, and the Director of Administration and reports to the Associate Dean for Faculty Affairs.
For the Scholars in Medicine Fellowship and the HMS Leadership Development course, this individual leads the administration of selection processes; oversees annual revision of applications; independently organizes and manages selection committee processes and communications; acts as single point-person for receipt of all applications, tracks outstanding material and manages autonomous outreach to applicant; performs initial eligibility review; independently manages all participant communications regarding participation in programs; and notifies department heads, sponsors and applicants of selected recipients. This person autonomously manages all aspects of the annual submission proposal for the HMS Leadership for Physicians and Scientists course for review by the accreditation team in the HMS Global and Continuing Education Office. S/he provides fiscal oversight and annual budget planning for associated course tuition income ranging from $48,000-50,000.
S/he is the lead event manager for the New Faculty Orientation, the Scholars in Medicine Fellowship Program annual celebration in the fall and event logistics for the Junior Faculty Celebration in the spring. S/he serves as the lead for all cross-office efforts for each of these key faculty development events.
This individual independently drafts all communications regarding faculty development programs; monitors departmental email and responds to all queries regarding events and programs; updates, edits, and generates the contents of the faculty development pages of the OFA website; and prepares broad email communications to the faculty. S/he designs and edits flyers and program booklets. S/he is cognizant of the branding and communications tools available to HMS and the OFA and participates in office-wide branding and communications reviews. S/he contributes to, and manages, the evaluation of faculty development programs. This individual collects and synthesizes event evaluations, reviews data and participates in content planning including recommendations for program refinements based on evaluation outcomes.
This person maintains an understanding of the associate dean's portfolio of activities to serve as an executive administrative resource to the Associate Dean for Faculty Affairs.
Please see additional duties under the additional information section.
S/he is responsible for the oversight, coordination, and evaluation of each program. For all programs, this person will plan, executes and monitors yearly projects. S/he communicates with affiliate CEOs/Presidents, Department Heads, Offices of Career Development, Offices of the Dean, course presenters, and the faculty at large; manages all correspondence, prepares and distributes written and email communications, web and course materials, event agendas, and invitations; ensures adherence to dates/timelines/deadlines for all event materials; facilitates all committee meetings, sets agendas and oversees follow-up; autonomously works with faculty, speakers, and committee members, as each program dictates; manages all event logistics and orchestrates day-of-event team management. S/he oversees all course and program wrap-up and coordinates follow-up activities.
S/he participates in the education of faculty as a member of office team coordinating presentations and local events. S/he serves as the contact for questions related to faculty development programs for all HMS departments, 16 HMS affiliate institutions, and the Consortium of Harvard Affiliated Offices and Centers for Faculty Development and Diversity (CHADD).
S/he actively collaborates with cross-office teams within Faculty Affairs, the appointment and data management team, assistant and associate professorial appointment team, and the administrative team, to deliver outcomes and, as appropriate, lead small, ad hoc project teams. S/he also works in collaboration with other support staff in the Office for Faculty Affairs, serves on the Office for Faculty Affairs Branding and Communications Team (BCT), assists with special office projects as needed, and attends general administrative and other HR related department staff meetings.
Salary Grade: 055
Union: 55 - Hvd Union Cler & Tech Workers
Five years of related experience, preferably in planning, organizing and implementing programs. Higher education may count towards experience
Previous experience working in higher education preferred. Outstanding interpersonal, communication and organizational skills required. A demonstrated record of independent written outreach. Excellent attention to detail. Background in event planning and/or project management skills. Experience in maintaining websites preferred. Must have the ability to work independently and collaboratively with a wide range of individuals with a variety of faculty and staff levels. Ability to work on multiple projects simultaneously, to prioritize work and to meet deadlines. He/she must be able to work accurately under pressure and to adjust to changing priorities. She/he must be able to handle confidential material with the highest level of discretion. Proficiency in Word, Excel, and PowerPoint required; experience with Access, InDesign, and Qualtrics preferred.
EQUAL OPPORTUNITY EMPLOYER: We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.
Harvard University is devoted to excellence in teaching, learning, and research, and to developing leaders in many disciplines who make a difference globally. The University, which is based in Cambridge and Boston, Massachusetts, has an enrollment of over 20,000 degree candidates, including undergraduate, graduate, and professional students. Harvard has more than 360,000 alumni around the world. T...he University has twelve degree-granting Schools in addition to the Radcliffe Institute for Advanced Study, offering a truly global education. Established in 1636, Harvard is the oldest institution of higher education in the United States.