Salary is commensurate with qualifications and experience.
The University of Washington (UW) is proud to be one of the nation's premier educational and research institutions. Our people are the most important asset in our pursuit of achieving excellence in education, research and community service. Our staff not only enjoys outstanding benefits and professional growth opportunities, but also an environment noted for diversity, community involvement, intellectual excitement, artistic pursuits, and natural beauty.
The School of Pharmacy has an outstanding opportunity for a full-time Counseling Services Coordinator
This position leads strategy and implementation of student recruitment efforts for the Doctor of Pharmacy (PharmD) program at the UW School of Pharmacy. The position also serves as a lead advisor to prospective and current students for admissions, course selection, professional development and/or career advising, and related areas.
The role requires the ability to interact with prospective students in an engaging, enthusiastic way, the ability to focus one's messaging on the selling points of the program, an understanding of the competitive landscape of Pharmacy education, the capacity to think strategically about the program's allocation of resources, the ability to promote the program and the profession of Pharmacy and the ability to advise prospective and current students on intricate and overlapping content areas (i.e., admissions requirements, the PharmD curriculum, experiential education, academic progress scenarios, etc.). The role also requires the project management skills involved in planning and executing successful on-campus events for current and prospective students.
Recruitment and related duties
Develop and implement an annual recruiting plan for the Office of Professional Pharmacy Education (in collaboration with the Recruitment Committee), aligning with the School mission, program goals, admissions objectives
Lead the Recruitment Committee with the support of faculty and staff, providing data and activity reports, facilitating meetings, requesting input, and making recommendations
Oversee the planning, coordination, and implementation of on-campus and virtual recruitment sessions that inspire prospective students to choose UW School of Pharmacy as their first choice for pharmacy school
Review and assess recruiting best practices among competitor schools and across pharmacy education
Determine feasibility of recruitment strategies and make recommendations to Administrative Director and Associate Dean
Travel regionally and out-of-state to recruitment events (i.e., career fairs, health sciences education fairs, pharmacy education fairs, graduate & professional school fairs, etc.) and coordinate the logistical coordination associated with this travel (i.e., making reservations, scheduling, developing itineraries, tracking expenditures, etc.)
Provide marketing and communications support (in collaboration with the Director of Communications) by corresponding with media outlets and upper campus units (i.e., UW Marketing, etc.), placing print ads, arranging radio spots, etc. in support of recruitment and promotional efforts
Understand, communicate, and stay informed on the evolving role of the pharmacist as a key participant on the health care team, in particular as it relates to practice in Washington State
Develop an annual plan for events serving various purposes (including student recruitment and professional development) and involving multiple stakeholders (prospective students, current students, faculty, staff, alumni, preceptors, etc.)
Plan and coordinate the implementation of various events throughout the year (i.e., Interview Days, Orientation Week, Professional Networking Day, Graduate Recognition Ceremony, etc). Examples of event logistics include venue reservations/rentals, catering orders, communications (RSVPs, invitations, reminders, etc.), transportation and parking.
Provide support to the admissions process as it follows naturally as an outcome of the recruitment process
Design, develop, and manage annual pipeline initiatives that inspire younger learners to become aware of the pharmacy career pathway for their academic and professional future.
Lead the planning and implementation of the program's professional development and career advising area
Advise prospective students on admissions requirements for the School of Pharmacy and career pathway opportunities post-graduation
Advise current and prospective students on prerequisites, academic course selection, School and University policies and procedures, degree requirements, career choices, recreational activities, Registered Student Organizations, financial matters, etc. and related topics. Provide referral to upper-campus resources as needed.
Provide information to other advising staff (across the University of Washington and in other institutions) about School of Pharmacy policies for admissions, academic progress, student conduct, program completion, certification, licensure, and related topics.
Independently assist incoming students with matriculation process: Provide information, clarification, and suggestions on courses of action particular to individual situations and provide registration information.
Advise students on admissions process and procedures.
Respond promptly to prospective students and advisors via email.
Collaborate with other advisors in the development of materials and/or resources for students.
Develop materials to support prospective students so they make informed decisions about financial assistance, careers, student organizations, etc.
As a UW employee, you will enjoy generous benefits and work/life programs. For detailed information on Benefits for this position, click here.
Bachelor's Degree in Marketing, communication, or other related area plus 2-3 years of experience in recruiting, marketing, promotion, event planning, or related area
Knowledge of current practices in higher education recruitment (i.e., use of banners, brochures, table tents, free giveaways, etc.)
Ability to work productively in a fast-paced environment
Strong customer service orientation and professional demeanor
Natural inclination and enthusiasm for interacting with prospective students
Ability to tailor one's messaging to the selling points of the program
Ability to speak comfortably and articulately in front of small and large audiences
Ability to learn and understand the national competitive landscape of Pharmacy education as well as trends
Capacity to think strategically about the program's allocation of resources
Ability to advise prospective and current students on intricate and overlapping content areas (i.e., admissions requirements, the PharmD curriculum, experiential education, academic progress scenarios, etc.).
Advanced project management skills, in particular those needed for planning and executing successful on-campus events for current and prospective students.
Strong organizational skills and the ability to multitask over a variety of projects
Exemplary oral/written communication skills and the ability to customize audience-specific messaging
Strong attention to detail and high degree of information accuracy
Ability to work well in teams, as a leader, and independently
Advanced data management skills
Advanced proficiency with Microsoft Office, electronic calendaring, web-based applications
Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.
Experience in a student-facing role in higher education
Experience in higher education student recruiting
Proficiency with design applications such as InDesign
Professional experience working with a graduate or professional program at the University of Washington or another top-tier institution of higher education
CONDITIONS OF EMPLOYMENT
Appointment to this position is contingent upon obtaining satisfactory results from a criminal background check.
Application Process: The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Workforce Authorization, Criminal Conviction History, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select Apply to this position. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your My Jobs page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
Founded in 1861, the University of Washington is one of the oldest public institutions in the west coast and one of the preeminent research universities in the world. The University of Washington is a multi-campus university comprised of three different campuses: Seattle, Tacoma, and Bothell. The Seattle campus is made up of sixteen schools and colleges that serve students ranging from an undergra...duate level to a doctoral level. The university is home to world-class libraries, arts, music, drama, and sports, as well as the highest quality medical care in Washington State and a world-class academic medical center. The teaching and research of the University’s many professional schools provide undergraduate and graduate students the education necessary toward achieving an excellence that will serve the state, the region, and the nation. As part of a large and diverse community, the University of Washington serves more students than any other institution in the Northwest.