Salary is commensurate with qualifications and experience.
As a UW employee, you will enjoy generous benefits and work/life programs. For detailed information on Benefits for this position, click here.
The University of Washington (UW) is proud to be one of the nation's premier educational and research institutions. Our people are the most important asset in our pursuit of achieving excellence in education, research, and community service. Our staff not only enjoys outstanding benefits and professional growth opportunities, but also an environment noted for diversity, community involvement, intellectual excitement, artistic pursuits, and natural beauty.
Financial Management has an outstanding opportunity for a Cash Receivables Specialist.
The Cash Receivables Specialist is a key member of the Banking and Accounting (B&AO) team and exercises substantial responsibility for examining and analyzing institutional fiscal practices and procedures for compliance with state and federal banking regulations, state law, Governmental Accounting Standards Board (GASB) requirements, and best practices for effective controls. Fiscal practices within the position include management of university bank accounts, cash management, and use of payment tenders. This position recommends policies and procedures which ensure compliance and is key to their implementation across the university.
DUTIES AND RESPONSIBILITIES
Research, Analysis and Reconciliation
Reconcile daily deposit activity for checks and cash; post campus account entries as check/cash deposits are presented
Research accounting entries posted to the GL that do not have a corresponding check/cash deposit and follow up with campus departments as needed
Balance Harborview payroll deposits each pay period
Analyze UW main operating account transaction activity for outliers
Create accounting entries for returned items, foreign exchange entries, and deposit adjustments
Generate quarterly accounting entries for UW bank fees, campus-wide
Generate month-end entries for UW bank activity, campus-wide
Research electronic deposits across UW operating accounts to ensure campus has created an accounting entries for incoming funds; research aged activity and do outreach to campus
Outreach and Training
Serve as subject matter expert on 220 for university department check and cash deposit activities.
Order and distribute bank supplies; train campus on proper use of bank supplies
Maintain information on BAO website for check/deposit reference materials, electronic deposits, and foreign exchange activities
Participate in change management projects for B&AO processes; work with B&AO leadership in making the transition from paper-driven production work to online processing and analysis with campus partners
Manage BAO email inboxes for cash receivables activities and inquiries
Manage incoming emails in shared email boxes in partnership with Banking Specialist
Back up Merchant Services Specialist and Banking Specialist as needed
Back up Tax Department as needed
Generate daily reports for banking activities for campus customers
Generate PDPC letters for international bank accounts and submit to the State of Washington for sign off
Prepare the state draw for appropriations
Request unclaimed property from all 50 states; reach out to campus to post funds to the appropriate budget
Actively participate in Lean activities. Post metrics for Lean report out and assigned B&AO visual systems
Back up Banking Specialist as needed
May lead process improvement processes internally or for cross-department projects.
Bachelor's Degree in Accounting or related field
Minimum 5 years demonstrated experience in the banking industry
Minimum 3 years demonstrated accounting experience in cash receivables
Proven interpersonal skills; ability to communicate in a direct, positive manner that engages dialog and resolves differences
Established experience using online tools for daily work and data extraction
Excellent analytical and critical thinking skills
Conditions of Employment
A satisfactory outcome from a criminal background verification will be required prior to hire.
Application Process: The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Criminal Conviction History, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select Apply to this position. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your My Jobs page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
Founded in 1861, the University of Washington is one of the oldest public institutions in the west coast and one of the preeminent research universities in the world. The University of Washington is a multi-campus university comprised of three different campuses: Seattle, Tacoma, and Bothell. The Seattle campus is made up of sixteen schools and colleges that serve students ranging from an undergra...duate level to a doctoral level. The university is home to world-class libraries, arts, music, drama, and sports, as well as the highest quality medical care in Washington State and a world-class academic medical center. The teaching and research of the University’s many professional schools provide undergraduate and graduate students the education necessary toward achieving an excellence that will serve the state, the region, and the nation. As part of a large and diverse community, the University of Washington serves more students than any other institution in the Northwest.