The Department Administrator provides broad administrative support to the Rutgers Camden Information Technology (RCIT) department by organizing, coordinating, and supervising the daily administrative operations of the department. RCIT provides computing, media, and other related support to all administrative departments on campus as well as most academic units based in Camden. This position is responsible for preparing, processing, and controlling records, statistics, reports, and documents of our Department's financial records as well as our human capital records. As such, this position provides routine and non-routine information and explanation to our supported constituents. This position serves as a liaison with other departments on campus including Budgeting, Business Office, and HR. This position works under general supervision, within the mission of the Department, with few direct instructions. Performs professional work that requires a broad understanding of general administrative, management principles, and best practices. The incumbent works closely with the Director in managing total budgets of approximately $2 million dollars. In support of this, the incumbent analyzes past, present, and predicated future spending to build our annual budget and advise the Director of the results of the analysis.
Minimum Education and Experience:
Typically requires a Bachelor's degree plus two years of relevant experience, or an equivalent combination of education and/or experience that demonstrates knowledge and understanding of and proficiency in excellent customer service, office administration, organization, coordination, facilitation, budget monitoring/bookkeeping, bookkeeping, and/or report writing principles and practices.
Required Knowledge, Skills, and Abilities:
The Department Administrator must demonstrate excellent oral and written communication skills, customer service skills, and the ability to successfully interact with and build relationships with a variety of individuals. S/he must be highly organized, detail oriented, and self-motivated with the ability to prioritize tasks and meet deadlines. Strong and demonstrated proficiency in Microsoft Office Suite (especially Word, Outlook, Excel, PowerPoint, Publisher, Access) is required as is the ability to operate University-wide administrative systems.
Preference will be given to those with experience working in a service office in a higher education environment. Candidates with significant budget management skills are strongly preferred. Experience working with an Information Technology group is highly desirable.
Must be highly proficient in Microsoft Office Suite (especially Word, Outlook, Excel, PowerPoint, Publisher, Access) and be able to learn and operate in other campus database systems (RIAS, HCM, SRDB, and budget systems). S/he will be expected to use the Internet to complete work responsibilities. In addition, this position will utilize specialized equipment in the support of accurate inventory management.
Rutgers, The State University of New Jersey, is a leading national public research university and the state's preeminent, comprehensive public institution of higher education. Rutgers is dedicated to teaching that meets the highest standards of excellence; to conducting research that breaks new ground; and to turning knowledge into solutions for local, national, and global communities. As it was ...at our founding in 1766, the heart of our mission is preparing students to become productive members of society and good citizens of the world. Rutgers teaches across the full educational spectrum: preschool to precollege; undergraduate to graduate and postdoctoral; and continuing education for professional and personal advancement. Rutgers is New Jersey's land-grant institution and one of the nation's foremost research universities, and as such, we educate, make discoveries, serve as an engine of economic growth, and generate ideas for improving people's lives.