Washington University is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity or expression, national origin, genetic information, disability, or protected veteran status.
Retirement Savings Plan
22 vacation days
8 Paid Holidays
Tuition benefits for employee, spouse and dependent children
Free Metro Link/ Bus pass
Free Life Insurance
Health, Dental, Vision
Health Savings Accounts (HSA)
Long Term Disability Insurance
Flex Spending Plan
Human Resources website (hr.wustl.edu)
The Course Materials Coordinator at the Olin Business School is responsible for coordinating with Olin faculty members to obtain correct textbooks and materials to be used in their course; managing the purchase of rights to copyrighted material and packaging/copying of material to be sold in the campus bookstore; and managing the accounting process to ensure that payments to vendors are made promptly. Position is deadline driven to ensure that all students will have the necessary course materials prior to the start of each class.
PRIMARY DUTIES AND RESPONSIBILITIES:
Course Material Administration
Packet Administration: Coordinate with PMBA, MBA and BSBA Programs to create a timeline for collection, quality control, reprint permission and production of course packet material.
Textbook Administration: Coordinate with PMBA, MBA and BSBA Programs by notifying faculty, processing orders, and effectively reporting those orders to the campus bookstore
Course Material Retail Sales Coordination: Maintain effective communications with the campus bookstore staff to verify in-stock quantities, re-orders, and billing
Maintain an effective level of communication with full-time and adjunct faculty, while ensuring materials are ready on time
Prepare bibliographies of course material to be used in each course and order forms for purchase of materials from Course Material vendor. Ensure that orders are placed promptly and are received in time for vendor to effectively deliver packets to campus bookstore two weeks prior to class start date.
Coordinate with outside vendors, such as Harvard Publishing and the Copyright Clearance Center, to purchase usage rights for case materials and place orders for online materials.
Manage Sales of Olin Materials
Manage sales of Olin Business School Critical Thinking cases to vendors, universities, and bookstores. Ensure license agreement is signed and returned, provide pricing for interested parties, prepare invoices for sales, and send materials to purchasers.
Maintain Critical Thinking website and monitor Critical Thinking Outlook mailbox, answering questions about materials and fielding requests for further information or use of cases.
Maintain ongoing Excel spreadsheet during course material production which outlines date materials received from faculty, date materials were sent to vendor for production, and date materials were received in campus bookstore.
Maintain database or spreadsheet listing all course materials used in each course, dating back at least 7 years, ensuring that the information is accessible and easily used by faculty members.
Process Procurement Card expenditures and arrange for payment of invoices from Harvard Business School or other vendors used for course materials.
Receive payments from Course Packet Vendor and process those for deposit into Faculty Support account.
Prepare invoices for Critical Thinking materials.
Follow up with purchasers of Critical Thinking materials to ensure payment and as necessary, issue non-payment emails.
High School Diploma or equivalent
Minimum three years of administrative experience required.
Strong proficiency of PC applications, including Microsoft Word, Excel, PowerPoint and Outlook.
Prior University experience.
Course material preparation experience.
Knowledgeable about University systems such as A.I.S
The hiring range for this position is $18.44 - $23.52 per hour.
This position is full-time and works approximately 37.5 hours per week.
Department Name/Job Location:
This position is in the Business School. This position is for the Danforth Campus.
-Retirement Savings Plan -22 vacation days -8 Paid Holidays -Sick Time -Tuition benefits for employee, spouse and dependent children -Free Metro Link/ Bus pass -Free Life Insurance -Health, Dental, Vision -Health Savings Accounts (HSA) -Long Term Disability Insurance -Flex Spending Plan -Other Benefits
Human Resources website (hr.wustl.edu)
Internal Applicant Instruction:
Please attach a copy of your most current signed performance evaluation (completed within the last 18 months) to your online account. If you have not received a performance evaluation, you may provide two current signed letters of recommendation (written within the last 18 months), preferably to include one letter from either a current or recent former supervisor. To attach these documents, go to: My Career Tools, Add Attachment, Attachment Type – Performance Reviews or Letters of Recommendation.
Washington University in St. Louis, a medium-sized, independent university, is dedicated to challenging its faculty and students alike to seek new knowledge and greater understanding of an ever-changing, multicultural world. The University offers more than 90 programs and almost 1,500 courses leading to bachelor's, master's and doctoral degrees in a broad spectrum of traditional and interdisciplin...ary fields, with additional opportunities for minor concentrations and individualized programs. The faculty is composed of scholars, scientists, artists and members of the learned professions. They serve society by teaching; by adding to the store of human art, creativity, understanding, and wisdom; and by providing direct services, such as health care.