The overarching mission of the Harvard T.H. Chan School of Public Health is to advance the public's health through learning, discovery, and communication. To pursue this mission, the School produces knowledge through research, reproduces knowledge through higher education, and translates knowledge into evidence that can be communicated to the public, policymakers, and practitioners to advance the health of populations.
The Office for External Relations (OER) is committed to securing the financial resources, time, and loyalty of alumni, friends, and philanthropic organizations to promote the School's work of educating new generations of global health leaders and producing powerful ideas to transform the lives of people everywhere.
This full-time position is responsible for numerous functions for the Strategic Priorities team in the Office for External Relations (OER) and reports directly to the Associate Director, Research Translation & Communication. The Strategic Priorities team's primary focus is aligning the School's development efforts with the Dean's strategic research priorities and the School's core needs (i.e., People, Ideas, and Infrastructure). The team builds collaborative partnerships within OER and across the Harvard Chan School to identify gift opportunities and articulate a compelling case for philanthropic gifts. To effectively support the Dean's office, the Strategic Priorities team is responsible for assuring quality control with development information flow, narrative, and written correspondence, as well as establishing business processes for how and when information is shared with promising donor prospects.
This Strategic Priorities Coordinator supports the development, organization, and distribution of development materials, including (but not limited to): talking points, one-pagers, concept notes, formal proposals, and reference guides. Additional responsibilities include support for the planning and facilitation of Strategic Priorities events and activities, such as faculty talks at OER team meetings and the Strategic Priority and Research (SPARK) Workshop series.
The position necessitates strong writing, editing, and proofreading skills, as well as content and logistics management. Coordinators must be comfortable analyzing and working with data. The Strategic Priorities team's work can evolve quickly, requiring flexibility and nimble communication. Team members are encouraged to show initiative and must be comfortable working with a range of stakeholders across the office, School, and University. The successful candidate should demonstrate a high level of organization, professionalism, and discretion. Keen adaptability and attention to detail are key.
Duties and Responsibilities include but are but are not limited to:
Gift Opportunity Material & Proposal Writing - Generates personalized Strategic Priorities proposals using vetted proposal templates. - Drafts and/or edits supporting documents, as needed, including but not limited to letters of intent, executive summaries, faculty biographies, project plans, timetables, and management plans. - Edits, formats, and proofreads proposal drafts and gift opportunity materials. - Ensures adherence to proper proposal formatting and School Communications Style Guide requirements. - Completes all drafts and edits accurately and on schedule. - Schedules and coordinates proposal meetings. - Tracks proposal requests, workflow, and turnaround times to assure that proposal development tasks are completed on schedule. - Maintains flexibility and accessibility throughout the proposal development, writing, and editing process to support changing priorities, addition of new material, or adjustment of internal deadlines.
Duties and Responsibilities continued in the "Additional Information" section.
Duties and Responsibilities continued.
Content Management - Develops and manages Strategic Priorities SharePoint site, including updating materials for fundraiser toolkits. - Tracks requests for Strategic Priorities materials (such as talking points, reference guides, etc.). - Maintains a detailed project management plan/system of all proposal activities. - Assists the Strategic Priorities Team in identifying and integrating Communications media (podcasts, magazine articles, press releases, etc.) into fundraiser toolkits to amplify Development efforts. - Schedules and coordinates meetings, planning sessions, and logistics.
Workshop/Training Support - In close coordination with the Associate Director of Strategic Priorities, Research Translation & Communication, develops content and execution ideas for the SPARK Workshop series and additional educational opportunities for OER team. - Manages the scheduling and logistics around Strategic Priorities events/activities.
Administrative Support & Special Projects - In addition to Harvard alumni and friends, this client-service position frequently interacts with administrators, faculty, and staff. Cultivates positive working relationships with institutional and external constituencies. Provides highest level of client service. - Attends required University, development, and academic training sessions, meetings, and events. Attends other training sessions, conferences, and workshops as necessary. - Handles various research and administrative duties (e.g. arranging meetings, answering phones, maintaining files, entering data). - Other duties as assigned. ____________________________________________________________________________________________________
Harvard offers an outstanding benefits package including:
Time Off: 3- 4 weeks paid vacation, paid holiday break, 12 paid sick days, 11.5 paid holidays, and 3 paid personal days per year.
Medical/Dental/Vision: We offer a variety of excellent medical plans, dental & vision plans, all coverage begins as of your start date.
Retirement: University-funded retirement plan with full vesting after 3 years of service.
Tuition Assistance Program: Competitive tuition assistance program, $40 per class at the Harvard Extension School and discounted options through participating Harvard grad schools.
Transportation: Harvard offers a 50% discounted MBTA pass as well as additional options to assist employees in their daily commute.
Wellness Options: Harvard offers programs and classes at little or no cost, including stress management, massages, nutrition, meditation and complimentary health services.
Harvard access to athletic facilities, libraries, campus events and many discounts throughout metro Boston.
Join the Harvard T.H. Chan School of Public Health to support our mission of health research and education, and to be a part of the oldest institution of higher learning in the country!
Salary Grade: 054
Union: 55 - Hvd Union Cler & Tech Workers
- 3+ years of related experience; a combination of education and experience may be considered.
Please Note: As part of the interview process, candidates will be required to complete a short proofreading test.
- BA/BS is strongly preferred - Degree/work experience focused on public health preferred. - Communication, project management, and/or a degree in a related field is a plus. - Interest and/or experience with development and/or academia a plus. - Experience with Microsoft Word, Excel and PowerPoint and SharePoint is strongly preferred. - Excellent oral and written communication skills - Exceptional organizational and time management skills - Comfort level analyzing and working with data - Strong writing, editing, and proofreading skills
The ideal candidate must be well organized, able to prioritize, and able to use discretion with sensitive or confidential information. Keys to success in this role include: strong interpersonal and communication skills, good judgment, exceptional attention to detail, comfort in a fast-paced environment, adaptability, and ability to demonstrate poise under pressure. The ideal candidate will be able to work well independently and as a part of a robust team. Sense of humor preferred.
EQUAL OPPORTUNITY EMPLOYER: We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.
About Harvard University T.H. Chan School of Public Health
Harvard University is devoted to excellence in teaching, learning, and research, and to developing leaders in many disciplines who make a difference globally. The University, which is based in Cambridge and Boston, Massachusetts, has an enrollment of over 20,000 degree candidates, including undergraduate, graduate, and professional students. Harvard has more than 360,000 alumni around the world. T...he University has twelve degree-granting Schools in addition to the Radcliffe Institute for Advanced Study, offering a truly global education. Established in 1636, Harvard is the oldest institution of higher education in the United States.