Job Summary Provides day-to-day financial & accounting support using an advanced knowledge of applicable skills, methods & practices & some innovation, analysis, & reasoning to choose appropriate alternatives from among pre-defined policies & procedures to complete work that includes successive steps & involves some non-routine problems and/or decisions. Applies industry and professional standards, university policy and procedure, federal and state laws and other regulations. Provides administrative and/or clerical support.
Provides reports to managers/PIs in tracking payment status & notification when balances & activities do not comply with policy, procedures or are inadequately prepared.
Creates reports & queries; reviews for incomplete records, data entry errors, and/or accounting mistakes.
May analyze open encumbrances that are no longer valid & recommend appropriate modifications to ensure smooth processing of financial transactions.
Grants & Contracts
Provides assistance regarding grant financial administration such as preparing financial information for grant submission.
Completes post award accounting.
Sets-up sub-contracts and/or start-up research accounts.
Modifies grant budgets.
Approves expenditures on travel, consulting and/or equipment, along with various forms, such as Intra Institutional Vouchers, Requests for Accounting Corrections, the Research Assistant and Scholarship Appointments, and/or payroll adjustments, in accordance with granting agency guidelines & University policies & procedures.
Processes subcontract payments according to rules & regulations of granting agencies.
Reconciles subcontract payments.
Verifies payroll funding entries.
Corrects charges to various accounts.
Provides excellent customer service, over the phone and in person answering standard questions regarding status of requests, policies and procedures for processing transactions, and/or instructions for completing paperwork.
Instructs & advises regarding options and appropriate courses of action & follows-up inquiries to ensure customer satisfaction.
Provides administrative support in regard to HR matters such as hiring, onboarding, benefits, compensation, etc.
Completes other administrative and/or clerical activities such as organizing meetings; reserving AV equipment.
Coordinates office, lab and/or building repairs & maintenance.
High School diploma or equivalent.
3 or more years of relevant experience.
3 years’ accounting and/or bookkeeping or other relevant experience
Microsoft Office Excel, Microsoft Office Outlook, Microsoft Office Powerpoint, Microsoft Office Word
Action oriented - Willing or likely to take practical action to deal with a problem or situation., Coachability - Receptive to feedback, willing to learn, embracing continuous improvement, Collaboration - Facilitates open and effective communication, cooperation and teamwork within and outside of one's own team., Collegiality - Helpful, respectful, approachable; builds strong working relationships and a positive work environment., Initiative - Exhibits energy and desire to achieve; sets ambitious goals and acts decisively; takes action that no one has requested to improve or enhance job results and avoid problems., Meets deadlines - Displays consistency and success in adhering to deadlines., Multi-tasking - Demonstrates ability to work on multiple projects simultaneously., Organization - Plans, organizes and schedules in an efficient, productive manner; anticipates contingencies and pays attention to detail.
Bachelor’s Degree or appropriate combination of education and experience.
As per Northwestern University policy, this position requires a criminal background check. Successful applicants will need to submit to a criminal background check prior to employment.
Northwestern University is an Equal Opportunity, Affirmative Action Employer of all protected classes, including veterans and individuals with disabilities. Women, racial and ethnic minorities, individuals with disabilities, and veterans are encouraged to apply. Hiring is contingent upon eligibility to work in the United States.
Northwestern University is a major private research university with 12 academic divisions located on three campuses in Evanston, Chicago, and Education City in Doha, Qatar. We have approximately 2,500 full-time faculty members, 17,000 graduate and undergraduate students, and over 5,700 full and part-time staff. Northwestern University combines innovative teaching and pioneering research in a highl...y collaborative environment. It provides students and faculty exceptional opportunities for intellectual, personal and professional growth.