To apply for a job at Central Washington University, please go to careers.cwu.edu. Central Washington University is an Affirmative Action/ Equal Opportunity/Title IX employer committed to providing employment opportunities without regard to race, color, national origin, religion, sex, pregnancy, marital status, sexual orientation, gender identity, age, disability, or protected veteran status.
Job ID 1578 Location Ellensburg Full/Part Time Full-Time Regular/Temporary Regular
The College of the Sciences (COTS) Program Coordinator works under direction of the COTS Associate Dean to utilize detailed knowledge of the university environment to administer logistics of the day-to-day operation of cross-disciplinary programs housed within the College. The Coordinator manages multiple programs many of which are externally funded. The Coordinator provides student support and interacts with a variety of constituents including faculty, staff, parents, community members, and agency representatives. The Coordinator directs the work of undergraduate and/or graduate student employees.
Programs Coordination: - Implements day-to-day logistics of assigned programs including the CWU Science Talent Expansion Program (STEP), NSF Climate Change Hazards and Risks of the Pacific Northwest Research Experience for Undergraduates Program (REU), the COTS Summer Research Experience (SURE) Program, the CWU Robert Noyce SMART Scholar Program, and the Year-long Exploration of the Social Sciences (YESS) Program. - Acts as primary point of contact for students, parents, faculty and staff for program-related inquiries. - Plans and implements activities to support the externally funded programs. - Establishes work priorities for administration of programs. - Manages the application and selection process: - sends letters/electronic communications to eligible students/parents, - updates application materials, - collects application materials and communicate with applicants, - assists Directors/PIs with selection. - Schedules, sets agendas, manages meetings, provides follow up, and other tasks related to execution of meetings with program faculty, staff and students and with internal and external advisory boards. - Schedules necessary courses as directed by Program Directors/PIs. - Works with faculty Directors/PIs to: - hire student employees, - direct the work of undergraduate and/or graduate students, - assess programs, - prepare first drafts of reports, including those required by CWU and external granting agencies. - Keeps required records for assigned programs, including all student records, records related to admission and acceptance in programs, and financial aid. - Provides oversight for all programmatic data collected for purposes of reporting to internal and external (i.e., National Science Foundation) agencies (including assessment data). - Coordinates program activities with other units on campus, including Financial Aid, Admissions and Enrollment Management, University Housing, COTS Dean's Office and all others as dictated by program needs. - Proposes new policies and procedures that maximize efficiency and effectiveness of programs. Includes working with staff and faculty to streamline recruiting and retention of students in programs assigned. - Works with faculty and College administration to sustain programs after external funding expires. - Works with COTS recruiters and professional advisors to maximize student recruitment into COTS cross-disciplinary programs. - Attends specific on- and off-campus recruiting events (e.g., Wildcat Day, Orientations) aimed at prospective students for assigned programs. - Collaborates with students, COTS recruiters, faculty and staff, and external organizations (e.g., GEAR-UP) to develop and execute academic, social, and outreach programs (e.g., organize visits from professionals). - Maintains and improves program webpages. Updates and maintains social media presence; keeps program websites and marketing materials up to date (descriptions, participants, applications deadlines). - Keeps program calendars, task lists and send reminders to responsible party. - Assists students and faculty in program related travel requests and reimbursements.
Student Support: - Works directly with appropriate professional and department advisors to ensure students receive timely, relevant, and accurate academic, college, and career advice. This may include meeting with students from some programs (e.g. STEP) on a regular basis. - Helps students connect to resources, offices, personnel that can provide support outside of program. - Attends orientations to advise potential students on assigned programs.
Fiscal Support: - Provides fiscal oversight of grant and internal budgets related to assigned programs including tracking of expenditures for the purpose of overall budget management, payroll of program student employees (e.g., SURE and REU), making decisions on allocations to students involved in programs, and initiating paperwork associated with expenditures. - Orders equipment/supplies/materials. - Manages, monitors, and reconciles Procard expenditures.
Lead Duties: - Assigns and checks work and provides training. May provide feedback to supervisor to assist with work assignments and job performance.
Supervisor Duties: - Actively engages in recruitment and hiring new employees. - Clearly defines performance expectations, ensure accountability, and provides ongoing informal feedback, coaching, and mentoring. Conducts formal performance evaluations. - Ensures employees have necessary resources. - Oversees and directs the work of staff; serves as mentor, coach and leader, and resolves complaints or issues. - Promotes professional development opportunities. - Develops and fosters supportive working relationships, motivation and engagement. - Communicates information to staff on an ongoing basis to influence staff engagement and to be a part of a larger community. - Takes corrective action in a timely manner. - Recognizes and rewards employees for good performance. - Schedules employee work hours/shifts; monitor hours worked; approve payable time and absence requests. - Adjusts leadership style as needed to achieve results. - Recognizes value of and promotes diverse workforce. Values and encourages diverse perspectives, creativity and teamwork.
- Other duties as assigned
Significant experience coordinating project(s)/program(s) and/or experience in a professional office environment;
Experience effectively organizing multiple work assignments, involving competing priorities to produce work products that are accurate, of high quality, and that meet deadlines;
Demonstrated experience in effectively using computer applications such as the Microsoft Office Suite to create correspondence, databases/spreadsheets, and/or presentation materials;
Demonstrated excellent oral and written communication skills involving a variety of constituents;
Demonstrated excellent organizational and interpersonal skills with attention to detail;
Ability to write reports and maintain records for program;
OR applicable combination of education and/or experience which demonstrates the ability to perform the essential functions of the position
Bachelors degree in a scientific field;
Experience working in higher education;
Experience coordinating a grant-funded program;
Experience effectively advising, mentoring and/or providing support to undergraduate students in science, technology, engineering, mathematics, and social science majors.
Accountability/Dependability: Accepts responsibility for quality of own work; acknowledges and corrects mistakes. Shows up on time, meets standards, deadlines and work schedules.
Judgement: Makes timely, informed decisions. Analyzes options and determines appropriate course of action.
Teamwork: Promotes cooperation and mutual support to achieve goals. Encourages participation and mutual support.
Adaptability/Flexibility: Responds positively to changing business needs and responsibilities. Adapts approach and methods to achieve results; recovers quickly from setbacks and finds alternatives.
Commitment to Diversity: Recognizes the value of diversity and helps create environment that supports and embraces diversity.
Pay,Benefits, & Work Schedule
Salary: $2654/month with periodic increases up to $3436/month
Working Conditions: Work is performed in an indoor office setting with frequent in-person interactions. It is essential to be able to remain at a desk/computer work station for prolonged periods of time, perform extensive data entry and other computer-related tasks and create/maintain filing systems for departmental records. Some evening or weekend work and/or occasional travel may be required.
Benefits: CWU offers a comprehensive benefits package including medical and dental insurance, retirement and optional savings plans, life and disability insurance, along with vacation and sick leave plans depending on employment classification. For additional information please visit: http://www.cwu.edu/hr/benefits-0
How To Apply
To apply for this position, you must complete the on-line application and attach:
A detailed cover letter clearly demonstrating how your education and experience: (a) meet the required (and, as applicable, preferred) qualifications, and (b) demonstrate the ability to perform the responsibilities as described by the posting;
Resume including work history, education, training; and
Contact information for three professional references.
Screening Begins: August 25, 2017
**Priority will be given to applications received by the screening date. Incomplete applications will not be considered.
Name: Dannica Price Title: COTS Engagement Program Manager Email: Price@cwu.edu Phone: (509) 963-3125 Website: College of the Sciences
Please contact Human Resources at email@example.com or 509-963-1202 if you require technical assistance with the on-line application process.
Conditions of Employment
Prior to employment, final candidate(s) will be required to submit to a background check. All information obtained through background investigations will be strictly confidential and revealed only to those required to have access.
Located in historic Ellensburg, Washington, Central Washington University is a public four-year university. Home to over 10,000 students, Central has a commitment to hands-on learning and discovery, which takes students beyond the limits of the classroom and books. Central prepares students to become well-educated citizens who are ready for high-demand careers in the workforce and offers over 150 ...undergraduate majors as well as graduate studies programs and research. To prepare and enable students to succeed in a global economy, Central partners with over 30 colleges and universities around the world.CWU is an Affirmative Action/Equal Opportunity Employer/Title IX/Veteran/Disability Employer.