Department: Alumnae/i Affairs & Development Office
Duration of Position: Full year / Full time
Position Type: Staff
Posting Removal Date: Open Until Filled
Posting Number: 1001245
About Vassar College Located in the scenic Mid-Hudson Valley, Vassar College is a highly selective, residential, coeducational liberal arts college. Vassar is strongly committed to fostering a community that reflects the values of a liberal arts education and to promoting an environment of equality, inclusion and respect for difference. Vassar College is an affirmative action, equal opportunity employer, and applications from members of historically underrepresented groups are especially encouraged. Vassar College is a smoke-free / tobacco-free campus.
Position Summary and Responsibilities
The Office Specialist is critical to the success of the Associate Vice President for Alumnae/i Engagement and Executive Director of the AAVC, as well as to the work of the Board of Directors. This individual is the first point of contact for all external visitors and callers interested in communicating with the Executive Director and/or Board of Directors and thus is responsible for handling these constituents with care, sensitivity, confidentiality and unwavering professionalism. In addition, the Office Specialist supports the ED's work with the senior administration of the college and others (including faculty, students, staff, administrators and campus visitors). S/he also serves as the chief liaison between the AVP/ED and staff, handling arrangements for staff retreats and meetings, managing the AVP/ED's extensive calendar, and ensuring that staff and others have direct access to the ED when needed.
The Office Specialist is responsible for providing administrative support to the AVP/ED and the association's president, as well as the board's executive, nominating, alumnae/i recognition, and other committees. Such support includes meeting and conference call scheduling, board meeting preparation, coordination of travel arrangements , preparation of orientation and various other materials, taking minutes, stewardship of distinguished alumnae/i visitors to campus, and oversight of the budget transactions that support all of the above.
At the discretion of the AVP/ED, this individual will also take on special projects related to strategic initiatives for the department, supporting the work of the directors on other alumnae/i engagement efforts.
Qualifications A bachelor's degree is preferred. Three to five years of progressively responsible administrative experience, preferably in a customer service environment, is required. The candidate should possess the ability to work independently and exercise good judgment and discretion; act as a liaison with staff, alumnae/i volunteers, and vendors; and pay close attention to detail and presentation of written and verbal communications. Strong computer skills are a must, including proven proficiency with Microsoft Word, database management, various email platforms, and internet research ; an exceptional telephone manner is required; the ability to interact successfully and sensitively with cross-generational and multi-cultural groups of alumnae/i, students, college personnel, and other constituencies; strong organizational and time management skills; the ability to successfully execute multiple tasks within a deadline and to work as part of a closely-knit team with reliability and consistency. Relevant experience in alumnae/i relations and development or in a non-profit setting is strongly desired.
Required Applicant Documents
Resume Cover Letter Contact Information for 3 References
Optional Applicant Documents
Special Instructions to Applicants To complete your application, you will be required to attach your resume, cover letter, and contact information for three professional references (Word or PDF format required for all attachments). This position will remain open until filled.
For full consideration applicants should apply by:
Vassar is strongly committed to fostering a community that reflects the values of a liberal arts education and to promoting an environment of equality, inclusion and respect for difference. Vassar College is an affirmative action, equal opportunity employer, and applications from members of historically underrepresented groups are especially encouraged.
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Founded in 1861, Vassar College is a highly selective, residential, coeducational liberal arts college. Consistently ranked among the top liberal arts colleges in the country, Vassar is renowned for pioneering achievements in education, for its long history of curricular innovation, and for the beauty of its campus.