St. Louis College of Pharmacy is currently seeking an administrative assistant to support the experiential education office on the School of Pharmacy. The administrative assistant provides broad administrative support and serves as the first point of contact for the office of Experiential Education. This position supports introductory and advanced experiential education for pharmacy students through recordkeeping, compliance, data management and. The position works with college administrators, faculty, staff, preceptors and students to ensure course needs and student learning needs are met. In addition, the position supports the office of experiential education with budgeting and administrative tasks, supports preceptor development, and manages student office workers., The position works both independently and as part of a team.
SPECIFIC MAJOR DUTIES AND RESPONSIBILITIES
Primarily responsible for administrative, clerical, and technological support of experiential education activities as determined by the Director of Experiential Education (DEE) and the Assistant/Associate Directors of Experiential Education. Serves as primary liaison between Experiential Education faculty, preceptors and students.
Enters preceptor/site information, student grades, and ability assessments into Pharmacy Information Learning System (PILS) database and compiles reports.
Communicates with sites and preceptors to provide all necessary site requirements for introductory and advanced pharmacy practice experiences.
Supports all office faculty in their teaching efforts and activities pertaining to both introductory and advanced pharmacy practice experiences (i.e. uses PILS, Moodle or other programs to assist faculty with items such as uploading instructional documents, copying materials, and summarizing evaluations).
Prepares documents for experiential reimbursement and budget process (e.g., experiential expenses).
Provides clerical support for preceptor development initiatives within the Office.
Performs all normal clerical and secretarial duties for faculty within the Office (i.e. typing, filing, answering phones, photocopying, faxing, ordering supplies, and mailings).
Assists in maintaining the daily schedule, arrangement of meetings, and filing system for the Office.
Compiles data/information and prepares reports on academic, personnel, and administrative matters, as requested by DEE. This includes designing and creating reports that are neat, grammatically correct, and utilizing computer graphics effectively.
Assists faculty in scheduling and planning meetings; prepares minutes and reports along with maintaining accurate files on related.
Handles distribution of all incoming and outgoing mail in the office.
Oversight and management of office student workers
Carries out other duties as assigned by the DEE.
KNOWLEDGE AND EXPERTISE
Education: Bachelor’s Degree. Associates degree or high school diploma with equivalent experience accepted.
Experience: Minimum of two years’ administrative support experience in a similar work environment, preferably in higher education with experience supporting academic offices
Clerical skills: Types a minimum of 60 words per minute, can type from dictation, and has a working knowledge of how to establish and maintain a logical physical and electronic filing system where documents can be readily retrieved by the Office.
Computer Skills: Strong proficiency in Microsoft Office Word, Excel and Access. Experience with Outlook.
Desktop publishing experience is preferred.
Interpersonal relations skills:
The ability to accept responsibility and the ability to work without supervision is required.
Must be self-motivated and highly organized,
Should maintain a professional appearance and have very strong customer service skills. Ability to interface effectively with preceptors/rotation site personnel and students; good telephone etiquette.
Strong written and verbal communication skills are required. Close proofreading skills and a high degree of clerical accuracy are required.
Demonstrated effort to embrace diversity and inclusion.
Approximately 7 hours a day at keyboard
Must stoop, bend and reach
Lifts up to 25 pounds
If this sounds like the job for you here is information on how to apply:
Follow the steps to apply online and submit a cover letter, resume/CV and references. Review of applications will begin immediately and continue until the position is filled.
St. Louis College of Pharmacy is an affirmative action, equal opportunity employer that values diversity. All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, religion, sex, national origin, sexual orientation, gender identity, protected veteran status or status as an individual with a disability. EOE/M/F/Veteran/Disabled
Founded in 1864, St. Louis College of Pharmacy is the third-oldest and 10th-largest college of pharmacy in America. The College primarily admits students directly from high school, and the curriculum integrates the liberal arts and sciences with a professional program leading to a Doctor of Pharmacy (Pharm.D.) degree. The College offers a full student-life experience, including nearly 50 student o...rganizations and intercollegiate athletics. Approximately 1,350 students from 31 states and several countries are currently enrolled at the College. Our vision is to be globally prominent in pharmacy and health care education, interprofessional patient-centered care, and collaborative research. We are driven by our values of integrity, professionalism, personal development, valuing diversity and our desire to make a positive difference. Recognized as a Great College To Work For 2012-2015.