Job Requisition Number: 23718. The Berkeley Wireless Research Center includes labs, conference rooms, and offices that are able to house 100 individuals. Involves managing or performing the administrative services or managing the general operations of an academic or non-academic organization. Administrative services includes activities in finance, human resources, facilities, student services, with possible inclusion of IT Support. Tasks include long and short-range event planning following BWRC mission and requirements provided by BWRC. Additional responsibly includes management of several student staff and providing support to other BWRC staff with daily tasks.
40% Event Planning for Seminars, Meetings, and Retreats: •Confirm Attendance and locations •Space planning for events at BWRC and offsite •Communicate BWRC needs to Vendors •Hold vendors accountable for price and services •Work with participants to successfully present ideas, by setting up materials and/or printing large posters at BWRC. •Setup up meeting for residents •Maintain faculty, BWRC conference room calendars •Prepare various materials for Retreats such as, maps, badges, posters, and additional documentation. •Facilitate presentations not limited to time keeping and computer setup. •Develop events that focus on community
20% Facilities Management: •Resolve BWRC building issues such as leaks and damage •2nd key contact to Campus Security for any issues with location alarm •Process new key access to the BWRC location •Ensure that the BWRC location is kept up to standards and enforcing these standards with residents. •Communicate with facilities vendors any issues and escalate vendor as needed to upper management. •Obtain computer access for new/existing residents •Provide process/contact guidance to residents for Campus and ERSO •Workstudy supervision – Assign/Reconcile/Provide feedback of BWRC workstudy
15% Financial Services: •Prepare reimbursement requests for BWRC residents •Understanding of financial balances for funding sources •Monthly Reconciliation of faculty spending •Ensure sponsor and campus policy is followed •Bearbuy Cart Authorizer following BWRC best practice •Maintain current computer accounts for faculty •Reconcile BWRC Purchasing/Receiving Log •Report on Retreat on spending/projections for upper management
15% Human Resources: •Work with Campus Human Resources to hire academic paid and unpaid appointments. •Complete and acquire all hire documentation •Track progression of new hire for reconciliation •Provide new hire with BWRC orientation
10% Website Development and Support: •Update BWRC website to include new/current faculty publications •Add/Remove BWRC website access for residents and members •Update BWRC front page with update research information (provided by management). •Maintain resident information on BWRC website•Excellent customer service skills •Strong attention to detail and organization skills •Able to manage multiple requests with time management •Working knowledge of campus policies regarding purchasing •Strong knowledge of MS Word, PowerPoint, Excel, Google Suite of services •Strong and effective communication skills, verbal and written •Ability to use discretion and maintain all confidentiality •Ability to use sound judgment in responding to issues and concerns •Bachelors degree in related area and/or equivalent experience/training
The University of California was chartered in 1868 and its flagship campus - envisioned as a "City of Learning" - was established at Berkeley, on San Francisco Bay. Today the world's premier public university and a wellspring of innovation, UC Berkeley occupies a 1,232 acre campus with a sylvan 178-acre central core. From this home its academic community makes key contributions to the economic and social well-being of the Bay Area, California, and the nation.