This position works with internal Harvard partners and external community groups, schools, and parents as well as internal HPAC and Ed Portal team members. The Assistant Director will lead the Ed Portal Team meetings and other internal and external meetings and working groups as assigned by the Director. The position acts as Harvard's representative on the Partnership Fund Advisory Board and will also participate on the Education Portal Advisory Board, Economic and Workforce Development Advisory Board. (10%)
The AD will develop the Ed Portal annual budget and is responsible for developing budget management systems with each program and the operations team. The Assistant Director will directly manage the Ed Portal Manager and Mentoring Coordinator. They will work with Central Finance to develop annual budgets, review monthly expenditures and oversee all contracts and student hiring. (20%)
The Assistant Director will develop and oversee Ed Portal membership and program database; including developing data reports, data management and program evaluation. The Manager is responsible for overall Ed Portal data reporting and individual program data reporting and producing monthly and annual data reports. The AD will oversee program evaluation of Ed Portal programs, creating both qualitative and quantitative data collection methods, work with Program Managers toward program improvement through evaluation. (35%)
The AD will be responsible for developing and enforce systems and policies; including compliance and safety regulations and university policies and trainings. They will develop, manage, training, supervision of staff, student employees, volunteers and temporary employees and outside Harvard staff for compliance with Ed Portal policies. (25%)
The Assistant Director will frequently serve as the liaison with the City of Boston agencies, faculty advisors, and University administrators regarding the development and investment in education programs, events, and activities meant to enrich the relationship between the University and the community. (5%)
The Assistant Director will also be the liaison with Harvard Departments and organizations that provide neighborhood benefits, programs, and access to Harvard facilities and resources to the community. (5%)
Summary Reporting to the Director of Community Programming, the Assistant Director is responsible for overseeing Policy, Program Evaluation, and Operations of the Harvard Education Portal www.edportal.harvard.edu.
The Harvard Education Portal is part of Harvard University's Cooperation Agreement with the City of Boston. The Harvard Education Portal provides access for all Allston-Brighton residents to Harvard educational resources, mentoring, training, health and wellness programs, arts and cultural programs, as well as the iStudio (high tech classroom space) and performance space, meeting and recreational spaces, and gallery and exhibit space. The Ed Portal is the center of community engagement between the university and the City of Boston, offering programs on-site, scholarships and on-campus opportunities for Allston-Brighton residents.
The Assistant Director's responsibilities include developing systems and policies; enforcement and management of policies; budgeting, and the training and supervision of staff, student employees, volunteers and temporary employees. Demonstrated ability to work with colleagues from multiple disciplines is critical. The Assistant Director is also responsible for the development, collection, management and reporting of data for the programs at the Harvard Ed Portal.
This role requires experience in the following areas: financial/budgets, staff management, customer service, facility management, and program evaluation and development. This position manages variable staffing needs within budget constraints and must be creative and flexible while enforcing operating standards and university policies. The Assistant Director is part of a larger Education Portal team within Public Affairs and Communications, and oversees the day to day administration of the Education Portal with an ability to manage multiple tasks/projects and deadlines, and satisfy multiple constituencies.
Harvard University Benefits Package Vacation/Sick/Personal/Holidays: Harvard offers 3 (union roles) - 4 (exempt) weeks paid vacation, a paid holiday break between Christmas and New Year's Day, 12 paid sick days, 11.5 paid holidays, and 3 paid personal days each year. Medical/Dental/Vision Benefit: Harvard offers a variety of excellent medical, dental, and vision plans which all begin on the first day of employment. Retirement: University-funded retirement plan with full vesting after 3 years of service. Tuition Assistance Program: Competitive tuition assistance program, $40 per class at the Harvard Extension School and discounted study options through participating Harvard Graduate Schools. Transportation: Harvard offers a 50% discounted MBTA pass as well as parking options to assist employees in their daily commute to campus. Wellness Options: Harvard offers programs and classes at little or no cost, including stress management, massages, nutrition, meditation, and complimentary health services. There are also fee-based athletic facility memberships available at various locations around the university for employees.
Salary Grade: 057
Union: 00 - Non Union, Exempt or Temporary
BA/BS or equivalent plus a minimum of seven years full-time work experience and five years directly related experience. Proficiency with Microsoft Suite and online databases. Ability to successfully multi-task, strong organizational skills, and attention to detail. Experience with data collection and reporting. Experience supervising a staff team in a community, retail or hospitality setting preferred. Excellent interpersonal, verbal and written communication skills.
Knowledge of database management systems. Demonstrated ability in personnel supervision, facilities management, and the recruitment and retention of key personnel. A record of success including strong team work. Good judgment, flexibility, customer-service orientation, diplomacy and ability to initiate creative solutions to problems. Interest and experience working in diverse communities. Ability to work with staff and volunteers from civic groups, professional organizations and from across departments across Harvard. Experience with Harvard financial systems a plus.
EQUAL OPPORTUNITY EMPLOYER: We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.
Harvard University is devoted to excellence in teaching, learning, and research, and to developing leaders in many disciplines who make a difference globally. The University, which is based in Cambridge and Boston, Massachusetts, has an enrollment of over 20,000 degree candidates, including undergraduate, graduate, and professional students. Harvard has more than 360,000 alumni around the world. T...he University has twelve degree-granting Schools in addition to the Radcliffe Institute for Advanced Study, offering a truly global education. Established in 1636, Harvard is the oldest institution of higher education in the United States.