Stanford Center for Health Education (SCHE) is seeking a 2-year fixed term Administrative Associate to provide high-level administrative and operational support to the Center, including the Digital Medical Education International Collaborative (Digital MEdIC, digitalmedic.stanford.edu). The Stanford Center for Health Education is a newly developed University resource focused on the creation and dissemination of relevant, engaging, and accessible digital health content that can be scaled for the public, health care trainees, and professionals. SCHE and Digital MEdIC aim to reach learners worldwide, including some of our worlds most vulnerable and resource-challenged populations, and will serve as a catalyst for innovative health care education.
The Administrative Associate is an essential member of the team, helping to keep our team organized and ensure that the administrative and operational details are in place to support our educational initiatives and collaborations across the world. The responsibilities of the position include managing calendars, arranging key team meetings and events, handling expense tracking and reimbursements, researching information and drafting various documents for education and global initiatives, and other administrative duties as assigned.
Plan and schedule calendar(s) with limited consultation, resolve calendaring conflicts, and arrange travel for the Vice Provost for Health Education and other SCHE team members.
Arrange and coordinate complex meetings and events, including scheduling, meeting communications, technology for web/phone meetings, arranging catering or other vendors, overseeing distribution of meeting materials, coordination with global collaborators, arranging international travel and itineraries, and other logistics.
Act on behalf of the Vice Provost for Health Education and Center Director to identify and resolve problems that are administrative in nature.
Manage expenditure tracking and financial reimbursements for the office. Track program expenditures for budget monitoring purposes.
Assist with internal grant programs, include coordination of application processes and award reimbursements.
Administer all necessary purchasing requirements for office.
Research, distill, and communicate information on best practices in order to provide recommendations for medical education programs. Develop presentations and content. Provide editing and proofreading for proposals, as well as manuscript/report preparation.
Research information and conduct preliminary assessments for new initiatives, opportunities, or partnerships.
Draft final reports, proposals, meeting summaries, agendas, memos, project status, and presentations as necessary.
Administer and design online surveys as necessary; analyze and report data.
Create, maintain, modify, and/or ensure accuracy of content in various unit documents, displays, reports, brochures, online education platform, and/or websites.
Compose and draft documents for presentations and other communications; perform substantial proofreading and fact-checking.
Maintain accurate and organized electronic and physical files for critical documents, including transitioning paper files to digital formats and maintaining longitudinal accreditation compliance reports.
* - Other duties may also be assigned
Bachelors degree and at least two years of administrative experience preferred
Experience supporting a senior executive desired
EDUCATION & EXPERIENCE (REQUIRED):
High school diploma and four years of administrative experience, or combination of education and relevant experience.
KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED):
Advanced computer skills and demonstrated experience with office software and email applications.
Demonstrated success in following through and completing projects.
Excellent organizational skills and attention to detail.
Strong verbal and written communication skills.
Excellent customer service and interpersonal skills.
Ability to prioritize, multi-task, and assign work to others.
Ability to take initiative and ownership of projects.
Ability to routinely and independently exercise sound judgment in making decisions
Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.
Located between San Francisco and San Jose in the heart of Silicon Valley, Stanford University is recognized as one of the world's leading research and teaching institutions. Leland and Jane Stanford founded the University to "promote the public welfare by exercising an influence on behalf of humanity and civilization." Stanford opened its doors in 1891, and more than a century later, it remains d...edicated to finding solutions to the great challenges of the day and to preparing students for leadership in a complex world. The University's thriving diverse community is comprised of nearly 7000 undergraduate students, 9000 graduate students, 2000 faculty members, 1900 postdoctoral scholars, and over 11,000 academic and administrative staff in seven schools including several interdisciplinary research centers and institutes. The campus spreads over 8000 contiguous acres and nearly all undergraduates live on campus. Stanford offers bachelor's and master's degrees in addition to doctoral degrees (PhD, MD, DMA and JD) plus a number of professional and continuing education programs and certifications. More at http://facts.stanford.edu and http://www.stanford.edu.
Stanford University is an equal opportunity employer and is committed to increasing the diversity of its faculty. It welcomes nominations of and applications from women, members of minority groups, protected veterans and individuals with disabilities, as well as from others who would bring additional dimensions to the university’s research, teaching and clinical missions.