As a UW employee, you will enjoy generous benefits and work/life programs. For detailed information on Benefits for this position, click here.
The University of Washington (UW) is proud to be one of the nation's premier educational and research institutions. Our people are the most important asset in our pursuit of achieving excellence in education, research, and community service. Our staff not only enjoys outstanding benefits and professional growth opportunities, but also an environment noted for diversity, community involvement, intellectual excitement, artistic pursuits, and natural beauty.
The University of Washington's Office of Sponsored Programs (OSP) within the Office of Research, has an outstanding opportunity for a full time Compliance Analyst Team Operations Lead.
This position is open to University of Washington Office of Research employees only.
The Compliance Analyst - Team Operations Lead position reviews and approves grant and contract proposals, negotiates resulting awards, and exercises independent judgment and thorough analysis on administrative matters throughout the life of the award. This position fulfills the duties of a Compliance Analyst (10) and additional team operational leadership responsibilities as outlined below. This position is primarily responsible for coordination of the day-to-day operational activities of the team with the goal that all sponsored program responsibilities throughout the University be performed following established University policies and procedures and in adherence with sponsor guidelines and regulations.
Sponsored Programs Operations Leadership This position provides operations leadership for the team on a daily basis.
The Team Operations Lead will be assigned a portfolio of campus units and will help coordinate the day-to-day work of the team as needed. The Team Operations Lead will provide this support to other members of the teams in the absence of other Team Operation Leads.
The Team Operations Lead helps other team members to resolve complex administrative grant/contract questions or issues that arise.
The Team Operations Lead acts as an additional resource for team members and promotes consistency of OSP's response to campus and to sponsors.
The Team Operations Lead acts as a resource for the escalation of operational issues within the team and serves as an additional resource for campus or external OSP partners.
The Team Operations Lead works closely with the Team's Manager to escalate appropriate, widespread or procedural issues to the OSP Leadership Team for resolution.
The Team Operations Lead will be the primary point of contact for non-personnel related emergencies in the absence of the Team Manager.
Team Operations Support This position helps coordinate the overall assigned work within the team and supports team operations and performance.
As needed the Team Operations Lead will review SPAERC task lists, the pending Funding Action reports and other appropriate workload reports to help coordinate and support the team's workload. As needed, Team Operations Lead will review task list coverage when team members are out of the office. The Team Operations Lead will support team operations, provide ongoing feedback and assistance if needed, and collaborate with the Manager to support any development or training needs.
The Team Operations Lead meets regularly with the Team's Manager and other OSP leaders on an as needed basis.
The Team Operations Lead is an active leader in regular team meetings and assists in drafting of meeting agendas and notes.
The Team Operations Lead may present at OSP staff meetings or communicate to the wider OSP staff via email or other means.
The Team Operations Lead will continue his/her own development in leadership and research administration technical skills by pursuing POD, HR leadership/management training, CRA certification, and/or other professional development opportunities, as appropriate.
Office Policy and Process Development This position collaborates with the OSP leadership team in providing OSP overall strategic leadership on an ongoing basis.
The Team Operations Lead will participate in meetings with other team leads to spearhead and coordinate development and updates to policies and processes, as needed and highlighted by Team Operations Leads.
The Team Operations Lead will be involved in work groups and/or action teams that are formed to address policies and processes and to assist in the development of internal policy, process and system improvement projects to develop and promote relevant best practices.
The Team Operations Lead will help coordinate campus outreach and education efforts/visits.
Team Mentorship and Development (As Needed) This position assists in developing team members' professional development plans and opportunities, as needed.
The Team Operations Lead can act as a mentor for individual team members.
In collaboration with the Team's Manager and individual team members, the Team Operations Lead will assist in creating mentoring plans, as needed, to help guide those he/she mentors to learn, grow and become more effective and successful in their jobs and to help them achieve their stated goals.
The Team Operations Lead will assist the team in assessing relevant classes, courses, webinars, or other educational/professional development opportunities as they arise, or as the team requests, and make recommendations to the team and Manager, accordingly.
Proposal Review and Submission This position is responsible for the review of proposals to external sponsors and the timely submission of proposals on behalf of the University. This position carries delegated signature authority for competing proposals and non-competing renewal awards of significant dollar value to the University. Additionally, by approving and signing/submitting proposals, this position will certify the University is in compliance with a wide range of laws regulations and policies.
This area of responsibility includes:
Communication of sponsor and regulatory requirements to department representatives during proposal review;
Interpretation of University policies as they relate to proposed work;
Expertise in sponsor electronic systems including effective troubleshooting of issues or problems with systems.
Prepare and present materials to various audiences of proposal requirements;
Provide policy guidance during pre-proposal collaboration with department unit when submission to a complex program is anticipated;
Manage team workload distribution in Manager's absence.
The individual in this position must have knowledge of sponsor types and the differences in sponsor requirements, solid understanding of regulatory requirements for management of assistance funding in order to review fiscal and non-fiscal compliance assurances. This individual must possess the ability to learn new rules and regulations quickly, apply knowledge to different fact situations and make independent decisions, handle a large volume of workload and work efficiently under hard deadline time constraints. Attention to detail is required.
The individual in this position reviews complex proposals i.e. Applications to large, complex programs with multiple collaborators (10+), multiple cores and multiple budgets, detailed compliance requirements at time of proposal, or extensive pre-proposal preparation work with OSP. This position requires strong understanding of compliance requirements, roles and responsibilities at the University, ability and assertiveness to seek resources to answer questions, and commitment to detail and thorough analysis in order to assist with the preparation, review and submission of such proposals.
This individual must assess risk and collaborate with other University offices/officers to problem solve and facilitate the smooth preparation, review and submission of larger, complex proposals. He/she must act as a resource to department unit seeking earlier and more detailed involvement of an OSP resource at proposal preparation stage.
Award Review, Negotiation, and Acceptance The individual in this position reviews awards and evaluates the award terms and conditions. University acceptance is dependent on terms and conditions that are consistent with Federal and State law, University policy, originating sponsor requirements, and University processes and systems. This position collaborates with department representatives and/or faculty to negotiate an acceptable award terms and conditions on behalf of the University.
This area of responsibility includes:
Communication of federal grant management requirements and non-fiscal compliance requirements to faculty investigator and department representatives;
Review and acceptance of grant/contract awards or federal flow through award (non-FDP) from various sponsors.
Communication regularly with sponsor representative to gather information, reconcile budget and program issues pertaining to specific grant and contract and serve as a liaison for the University with the sponsor representative.
Assess needed staff development programs involving award acceptance, including specific areas such as publication restrictions, indemnification, payment types, rules of agency, and other background areas to enhance staff performance.
Prepare and present policies and best management practices for an OSP and non-OSP audience.
Prepare and present materials on award terms and conditions, risk assessment, roles and responsibilities and other contractual areas, for an OSP, faculty, or other central office audience.
Serve as an in-house expert in award terms & conditions.
Manage incoming award workload distribution in Manager's absence.
Serve as a peer mentor in OSP.
The individual in this position must have knowledge of federal regulations concerning management of federal assistance funding, including OMB Circular A-21, A-110, and A-133 as well as the Uniform Guidance. He/she must have a working knowledge of conflict of interest regulations, human subjects and animal care policies and other non-fiscal compliance areas.
He/she must be familiar with University post-award processes and systems and a firm understanding of applicable University research policies.
This individual in this position must be able to interpret, explain and apply complicated rules, regulations and policies to specific work scopes and award terms and conditions to ensure the risks associated with funding are acceptable.
In addition, the person in this position must be able to prioritize, balance, and delegate a shifting amount of workload in a deadline driven working environment.
This individual must possess strong analytical skills, strong communication skills, written and verbal, and be able to explain complicated policy or regulation to others that may not possess the same background.
This position requires knowledge of federal acquisition processes and the federal acquisition regulations (FAR) in order to advise faculty investigator and department representatives of needed actions when accepting federal acquisition funding.
Knowledge of industry practices, intellectual property law (including basic patent and licensing concepts), risk and liability considerations, academic publication practices, and basic data security areas, including personal health information (PHI), export control, classified data, and proprietary interests is desired.
The individual in this position must be able to assess business and legal risk, make independent decisions based on sound judgment, and independently assist faculty, including Chairs, Deans and their delegates or representatives. He/she must be comfortable collaborating and advising with various levels of leadership at the University.
Sponsored Programs Related Agreements Sponsored Programs can include related agreements that impact research or other activities such as: confidentiality agreements, teaming agreements, data use agreements, memoranda of understanding, or other agreement types that inform the relationship, limitations and responsibilities of the University as a party to the agreement.
The individual in this position must be able to evaluate fact scenarios presented to him/her and make a preliminary assessment of the contractual needs related to the transaction.
This individual must be familiar with various agreement instruments, including those listed above. He/she must be able to review pertinent rules, regulations, policies, procedures and make an independent assessment about the contractual needs of the situation at hand. The individual in this position must be able to collaborate with other involved offices, such as the Center for Commercialization, the Human Subjects Division, Advancement or other involved offices to assist faculty and department representatives. Some drafting and negotiation may be involved.
This area of responsibilities include:
Serve as OSP representative on related committees that discuss and develop processes around roles/responsibilities for related agreements and research.
Carry out needed comparative analysis of other University practices around related agreements.
Provide input and recommendations to OSP leadership on needed development of expertise in OSP or formation of structures, organization or workflow to handle related agreements.
Serve as in-house expert for OSP regarding related agreement needs analysis.
Review and revise OSP templates available for related agreements.
Serve as peer mentor in OSP.
Management of Operational Focus Areas, Award Types, Sponsor Types, or Complex Programs This position manages a focus area with OSP, specific to a fundamental operation of the office, a portfolio of specific award types that the individual has developed expertise and participates in programmatic management on behalf of the University; a particular sponsor or sponsor type to build a business relationship, or a defined complex program area, such as international research/services programs, industry-sponsored clinical trials, or federal contracts valued over $650,000. Complexity is determined based on degree and variety of administrative aspects involved, multiple compliance areas that are implicated due to the research activity, the number and variety of collaborative parties involved in a transaction, or the legal or business risk to the University due to the activity, the agreement terms involved, or the parties involved.
This individual is also expected to provide subject matter expertise to colleagues within the office, advise the management team within his/her subject matter focus area, as needed, and assist with workload distribution and assessment across OSP Teams.
A Bachelor's Degree in Business Administration or a related field and six or more years of experience of demonstrated increase in responsibility and development of expertise in grant and contract administration. Such demonstrated expertise can be past management of specific grant and contract administration areas, demonstrated authority on area of expertise, such as fiscal compliance or regulatory FCOI, IRB and IACUC policies through publication or presentation of materials developed in past positions, or depth of knowledge of contract law developed in a past position.
Strong interpersonal, communication and leadership skills are required. Familiarity with federal electronic research administration is required. Knowledge of SAGE/SPAERC, MS Word and Excel is required.
Experience with or strong understanding of, copyright law, publication policy, intellectual property rights, and data ownership. Ability to negotiate complex sponsored projects related issues is required.
Strong working knowledge of research operations at a large, research-intensive university is highly desired. Specific understanding of the UW research enterprise and its structure, policies, procedures and systems is a plus.
Ability to handle complex, time-sensitive operational issues in light of various laws, regulations, policies and procedures and with sensitivity to various stakeholders is highly desired.
A demonstrated capacity to work with and within a diverse community.
This position requires the ability to meet strict deadlines by sponsors for proposal submission which may require working beyond normal hours including evenings and/or weekends. These deadlines apply to nearly all facets of grants processing and include the sponsoring agencies as well as University personnel. Additional deadlines apply for the federal and state agencies at the close of their fiscal years.
Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.
CONDITIONS OF EMPLOYMENT:
Appointment to this position is contingent upon obtaining satisfactory results from a criminal background check.
Application Process: The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Criminal Conviction History, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select Apply to this position. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your My Jobs page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
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