Salary is commensurate with experience and education
The University of Washington (UW) is proud to be one of the nation's premier educational and research institutions. Our people are the most important asset in our pursuit of achieving excellence in education, research and community service. Our staff not only enjoys outstanding benefits and professional growth opportunities, but also an environment noted for diversity, community involvement, intellectual excitement, artistic pursuits, and natural beauty.
The Department of Health Services has an outstanding opportunity for a full-time Research Coordinator to provide significant support and coordination for the Department of Health Services Research Program. This will be the primary position for carrying out the strategic plans and daily activities of the newly starting Center for Health Innovation and Policy Science (CHIPS), as well as the Research Council overseeing all department research programs across the five centers of the department. Working under the general direction of the Associate Chair for Research in the Department, the Director of CHIPS, and the Department's lead research administrator, the Research Coordinator provides overall coordination of the Health Services Research Program as well as in growing CHIPS into a nationally important Research Center.
Housed in the UW School of Public Health, the Department of Health Services is a dynamic academic and research department with the mission of working with partners in public health and health care to prepare leaders, design solutions, and conduct innovative research that is translated into practice and policy. Over the past 4 decades the Department has conducted research of national and international importance. The Department is steadfast in its efforts to improve and promote the health of all populations, and staff contribute daily and directly to the work of faculty, students, researchers and other staff, providing support and expertise to the Department's public health cause. CHIPS will expand the department's reach and activities in research, training, and direct service to community partner organizations and agencies in both health policy and healthcare delivery science.
Duties & Responsibilities:
Perform research literature searches, populate reference libraries in cloud-based systems (such as EndNote or Papers), and summarize evidence from identified research for incorporation in research grant proposals, policy briefs or publications
Assist in the preparation of study marketing plans, materials and forms, including consent and recruitment materials, intervention materials, and assessment materials.
Develop and submit IRB applications and modification requests for research studies.
Serve as a primary point of contact for research participant recruitment, scheduling, and questions about studies.
Use and coordinate research management system (such as RedCap) and other study databases to track study workflow, participation and engagement, and data quality; generate monthly reports.
Provide support for data use agreement and intellectual property sharing agreements for research materials, including overseeing data sharing and maintaining data for completed projects
Maintain human subjects for current active grants and tracking IRB updates for multiple grants in excel database.
Support qualitative research: track and manage audio files of research interviews and focus groups from transcription (ie. Verbal Ink) through coding; excerpt and code concept elicitation interviews and focus groups using DEDOOSE (qualitative data analysis application); process coding assignments.
Assist in the creation, formatting, and editing of research manuscripts, posters, and presentations.
Search for active Research Funding Announcements (RFAs) and distribute to faculty
Conduct pre-award activities including updating and formatting faculty Biosketches and Other Support documents, drafting letters of support, formatting references, combining documents/creating PDF Files, updating organizational charts/figures, compiling facilities & resources information, and assisting in other aspects of grant preparation
Draft and do final preparation of reports on research and on CHIPS activities as well as quarterly progress reports to NIH and other Federal Agencies: including enrollment, planning and reporting activities, presentations and manuscripts, and network contacts.
Work with faculty to improve reliability and efficiency of research processes using continuous performance improvement (CPI) principles.
Other duties as assigned
Administrative Tasks for CHIPS, Research Council, and SEAQOL:
Ensure that contract responsibilities are executed successfully and completed within time frames by assistant investigators and staff in moving toward completion of milestones and deliverabales. Track milestones and deliverables using cloud-based project management platform (such as Redbooth).
Collaborate with all key partners: maintain open, timely, and accurate communication with all internal and external stakeholders about developments, changes, and/or new directions and deliverables; communicate priorities, goals, and resources
Coordinate and run ongoing meetings, including center meetings and research proposal preparation/review meetings; prepare agendas using input from supervisors but also from independent judgement; track and assign actionable tasks via cloud-based project management systems (such as Redbooth).
Track grant writing plans and support, and develop quarterly reports
Manage calendars and meeting agendas and minutes by using Outlook and Doodle polls; set up Zoom video conference and send invitations; make room reservations
Coordinate communications: write and edit content for websites and newsletters, update content online, manage email listservs and disseminate updates
Disseminate research products, including instruments, reports, manuscripts, and data products; including processing inquiries, data and user agreements, and invoices
Manage correspondence: monitor email, respond and loop in faculty and research team as needed, prepare and submit forms and documentation using a shared drive
As a UW employee, you will enjoy generous benefits and work/life programs. For detailed information on Benefits for this position, click here.
Bachelor's degree in public health, health care management, nursing, social sciences, or related field plus two years of experience in research, health, social services administration or coordination, or equivalent education and training
Advanced skill in MS Word, Excel, and PowerPoint
Experience with budgeting and reimbursement processes
Skill in balancing multiple demands simultaneously under time constraints
Ability to self-motivate and work independently with limited supervision and as part of a team
Excellent writing and communication skills, particularly in the context of collaborating with and coordinating a wide variety of stakeholders
Excellent organizational skills including independently managing multiple tasks while ensuring attention to detail, accuracy, and quality results
Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.
Master's degree with a concentration in health or research-related field, including social sciences or health administration
Experience in project management, including the use of cloud-based project management tools (Redbooth, Basecamp, etc.)
Experience working with stakeholders in government agencies, health care agencies, and/or community organizations
Experience with event planning, vendor relations, travel, and reimbursements
Experience in web-based survey development and research management systems (RedCap, DatStat, etc.)
Experience in fidelity monitoring, continuous performance improvement (CPI) processes, and/or quality improvement work in research, healthcare, or industry settings
Experience developing and submitting Institutional Review Board (IRB) proposals and modification requests, and developing study marketing plans and materials
Working knowledge of health care systems, public health, and relevant agencies
CONDITIONS OF EMPLOYMENT
Appointment to this position is contingent upon obtaining satisfactory results from a criminal background check.
This position is based at the UW Tower building on a floor that is not densely populated at present as the research center and programs are amid growth and reorganization, and the primary faculty involved will be present some but not all days across the week. Employee should be able to maintain productivity with intermittent interaction.
The position will involve regular Seattle-area travel and possible regional or national travel.
Application Process: The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Workforce Authorization, Criminal Conviction History, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select Apply to this position. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your My Jobs page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
Founded in 1861, the University of Washington is one of the oldest public institutions in the west coast and one of the preeminent research universities in the world. The University of Washington is a multi-campus university comprised of three different campuses: Seattle, Tacoma, and Bothell. The Seattle campus is made up of sixteen schools and colleges that serve students ranging from an undergra...duate level to a doctoral level. The university is home to world-class libraries, arts, music, drama, and sports, as well as the highest quality medical care in Washington State and a world-class academic medical center. The teaching and research of the University’s many professional schools provide undergraduate and graduate students the education necessary toward achieving an excellence that will serve the state, the region, and the nation. As part of a large and diverse community, the University of Washington serves more students than any other institution in the Northwest.