The College of Agriculture and Life Sciences (CALS) is a pioneering practitioner of purpose-driven science and Cornell University's second largest college. We work across disciplines to tackle the challenges of our time through world-renowned research, education and outreach. The questions we probe and the answers we seek focus on three overlapping concerns: natural and human systems; food, energy and environmental resources; and social, physical and economic well-being. Since our founding, we have been evolving to meet the changing needs of our world. As our areas of study have diversified, we have established top-ranked programs and over 20 majors in community and rural development, environment and natural resources, food and nutrition, applied economics, agriculture, international programs and life sciences. It is vital to us that we match the excellence of our science with the generosity of our spirit. We want to leave the world better than we found it, so we seek out those not simply driven to master their discipline, but passionate about doing so to serve the public good. CALS is fundamentally invested in improving the lives of people, their environments and their communities both in New York state and around the world.
The Administrative Assistant IV provides office management and administrative coordination for the CALS Office of Capital Projects and Facilities Services, to provide direct support to the Assistant Dean of Capital Projects and Facilities Services. Manages a highly active and demanding calendar. Initiate and react to meeting requests, use judgment to modify and prioritize meetings. Requires extensive coordination and communication with contacts throughout the University. Coordinate and manages electronic documentation, records, and filing systems. Drafts correspondence and responds to inquiries related to Capital Projects and Facilities Services. Manage highly sensitive and confidential materials including written and verbal communications with discretion while fostering excellent working relationships with all constituents.
Provide administrative support for a professional office of ten staff members. Serves as Office Manager; maintain supplies, coordinate staff meetings, execute mailings and correspondence, assist project coordinators with procurement activities and delivery coordination, maintain and update web pages, coordinate schedules, support conferences, workshops, travel and social events as required.
Support capital and special projects and initiatives related to CALS Facilities or other related organizations, Capital Project Managers on project execution activities. Independently lead or participate in committees related to College or University initiatives. Assist with compiling information, analyzing data and preparation of presentation materials. Track and update project budgets. Serve as liaison to other university offices and committees as assigned. Continually assesses and evaluate current administrative practices and procedures utilized by CALS Facilities. Act as a conduit to share skills and experience with other staff members and between staff members, contributing to the overall improvement of the skills, knowledge and efficiency within the section.
Formal training beyond a high school diploma of 1 to 2 years, 2 years college coursework, or an Associate's Degree; more than 4 years', but less than 6 years' experience, or equivalent combination of education and experience. Demonstrated effective verbal and written communication skills; detail oriented; ability to interact effectively and easily with College leadership. Self-motivated with demonstrated experience as an independent thinker. High level of confidentiality and the initiative in developing and managing new approaches to things. Ability to conduct a diverse set of tasks with poise, confidence and independence within a collaborative, team-based environment. Ability to resolve a variety of complex situations independently. Proven skills in project management and coordination. Able to work quickly and effectively under pressure, use judgment in accomplishing tasks that are urgent; balance conflicting priorities, and make decisions from a range of choices. Prior experience with Microsoft Word, Excel and Filemaker.
Bachelor's Degree with 3+ years' experience in a higher education setting.
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Visa sponsorship is unavailable for this position. This position does not provide relocation assistance.
University Job Title:
Administrative Asst IV
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